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Administrative Assistant

3 months ago

Peterborough, Ontario, Canada First Onsite Full time
First Onsite is thrilled to announce the opening of our brand-new branch in Peterborough, Ontario


We're on the hunt for an extraordinary individual to join us as a Full-Time Administrative Assistant and play a pivotal role in the setup and success of this new venture.

Why Join Us?

Be Pivotal:
Play a key role in the exciting journey of establishing our Peterborough branch.

Best Talent:
Join a team that values gathering the best talent in the industry and grows the best talent.

Fun Culture:
Immerse yourself in a workplace that's all about fun and getting things done.

A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT


As an Administrative Assistant, you are an organizational expert You manage multiple job files at one time from initiation through to receipt of payment.

You are responsible for the quality of each file in terms of accuracy and completeness combined with making sure that timelines are met.

Following our standard operating procedures, you complete data entry, tracking, and updates.

If any filing issues occur, you report them to the management lead and assist in providing a plan of action.


On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning.

You continuously review projects to make sure that both the customers' and our standards/key performance indicators are being met. Following up with PMs, CMs, and other stakeholders, you ensure that all tasks and filing of documentation are completed.

QUALIFICATIONS

  • 23 years Experience in the restoration, construction or insurance industry is a PLUS
  • Cando attitude and exceptional organisational skills
  • Computer skills: including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis
  • Basic administrative/accounting math skills
Are you able to effectively prioritize and manage your time in a fast-paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record-keeping abilities? If so, you may be perfect for this office position

ARE YOU READY TO JOIN OUR OFFICE TEAM?
We thank all applicants, however, only those selected for an interview will be contacted.


In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities.

If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.