Administrative Assistant

1 month ago

Bragg Creek, Canada We Manage HR Full time
WeManageHR team is collaborating with Ben Plumer CPA Professional Corporation to recruit for the position of Administrative Assistant.

Title: ADMINISTRATIVE ASSISTANT
We are looking for an energetic, knowledgeable Administrative Assistant to backfill for a maternity leave. It's an exciting opportunity for the right individual to work in small town Alberta, assisting with all aspects of maintaining a professional accounting practice.

THE ORGANIZATION
Ben Plumer CPA Professional Corporation is a designated accounting firm located in Bragg Creek, Alberta. This office has been serving clients with their accounting and tax needs for more than 60 years. We have continued to grow and evolve, along with our clients, who benefit from the personalized service of a local firm with broad knowledge and experience.
The organization supports a wide variety of individuals and businesses involved in professional services, agriculture, construction, oil & gas, retail, non-profit, holding companies and more.

MANDATE
The Administrative Assistant role encompasses a broad range of responsibilities, including Reception, Office Manager, Bookkeeper and Assistant. This position plays a critical role in keeping the office running smoothly and efficiently

KEY ACCOUNTABILITIES
  • Answering and managing incoming phone calls;
  • Dealing with walk-ins and client document drop offs;
  • Creating & labelling new files (electronic and paper);
  • Scanning & filing client documents;
  • Checking & prioritizing Canada Post mail;
  • Bank runs (occasionally);
  • Creating & filing new administrative forms where required;
  • Assisting with basic tax related questions; e.g. RRSP room, TFSA room, etc.;
  • Creating and distributing mass client emails where required;
  • Following up on outstanding accounts receivable;
  • Contacting CRA with requests for information when requested;
  • Booking client appointments where required;
  • Responding to client questions & requests;
  • Simple bookkeeping where required;
  • Preparing CRA processing reviews; and
  • Processing client payroll.
Miscellaneous
  • Scheduling office cleaning;
  • Taking out garbage, as needed; and
  • Managing office supplies inventory.

QUALIFICATIONS
EDUCATION:
  • Bachelor's degree in accounting, business, administration, or related field is preferred.
  • Diploma in one of the above noted academic fields in combination with more experience may be considered.
EXPERIENCE:
  • At least one (1) year experience working in an accounting office environment.
COMPETENCIES AND ATTRIBUTES:
  • Strong computer skills and proficiency in MS Office and Outlook;
  • Experience with Sage 50, QuickBooks Online and Intuit Profile;
  • Demonstrated understanding of financial processes including bookkeeping and tax filing;
  • Basic math skills;
  • Excellent verbal, written and interpersonal communication skills;
  • Strong organizational and time management skills; and
  • The ability to work on and complete multiple tasks simultaneously while maintaining accuracy.

WHAT WE OFFER
  • A variety of responsibilities within a small professional accounting practice;
  • Experience working in a small town, in a close-to-nature environment (no city traffic or parking to contend with); and
  • The opportunity to learn and grow with a small organization. NOTE: this opportunity could turn into a full-time role.

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