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Legal Executive Assistant

2 months ago

Markham, Canada Randstad Canada Full time
Our client is looking for an Executive Assistant to join their cohesive team at a well-established Corporate/Commercial law firm in markham. They pride themselves on sustained quality and excellence in service while fostering a positive and collaborative work environment. This role supports the Managing Lawyer across multiple entities, requiring a confident, reliable assistant skilled in project management, multitasking, and strong communication. Design and marketing skills are a plus. The ideal candidate will show initiative, excel in client service, and have strong organizational abilities.

If this sounds like you, keep reading:

Location: Markham

Job Type: Full-Time permanent Fully in Person ( Summer Half day Friday rotations)

Salary: $60K-$70K ( Based on experience)

Hours: Mon-Fri 8:30am -5:00pm (occasional extension to 5:30 or 6:00 PM based on client needs)

Advantages
-Free parking
-On-site gym
-Health spending account tailored to individual needs
-Mon-Fri 8:30am-5:00pm ( Summer Half day Friday rotations)
-Two weeks of vacation with potential growth
-Company events and holiday parties
-Growing company with opportunities for advancement

Responsibilities
-Answer phones and manage incoming calls and emails
-Handle courier mail and organize deliveries
-Prepare boardrooms for meetings
-Order office supplies and manage inventory
-Manage calendars for partners, scheduling appointments and meetings
-Maintain active and ongoing matters using Clio and Google Drive
-File scanning and maintenance of databases
-Ensure all action items are on time and track deadlines
-Assemble packages in Adobe, including transcribing and proofreading documents
-Take and transcribe lawyer's notes and enter them into digital documents
-Prepare materials for meetings, taking minutes and tracking follow-up items
-Manage physical file folders and electronic correspondence

Qualifications
-Canadian university degree or college diploma in a related field (business administration preferred)
-Minimum of 5 years experience as an Executive Assistant or Legal Assistant
-Strong organizational skills for managing emails, calendars, tasks, and project transactions
-Proficiency in Microsoft Office, and Google Drive (Mac-based environment)
-Strong written and verbal communication skills
-High level of confidentiality, judgment, and discretion
-Proactive, able to work with minimal supervision and manage workload effectively
-Must have a vehicle for occasional file transport to a storage locker
-Previous experience in a law firm is considered an ASSET, especially in corporate, commercial, or real estate law
-Proficiency in Adobe and Clio is considered an ASSET

Summary
If you are interested in pursuing this Legal Executive Assistant role in Markham, please apply with both of the methods below:
(1) Apply directly to the posting
(2) Email your resume to alexandria.hawkins@randstad.ca with the subject line "Legal Executive Assistant"

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.