Amended - Administrative Assistant

3 weeks ago

Thunder Bay, Canada Ontario Ministry of Transportation Full time
Amendment: Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.

The Remote Airport Office is looking for someone who enjoys challenges and is results-driven. You must be highly motivated and demonstrate the ability to use initiative and manage time effectively.

If this sounds like you, please consider this exciting opportunity with the Ministry of Transportation

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?In this role, you will:
• provide administrative, general financial and clerical support
• perform a variety of word processing services
• answer telephone calls and respond to routine inquiries
• obtain, open, sort and distribute incoming mail in compliance with established guidelines
• coordinate and maintain correspondence tracking
• make arrangements for meetings, book meeting rooms and schedule appointments
• maintain a filing and records management system

How do I qualify?Administrative and Financial Skills• you have proven experience providing administrative and financial support
• you have experience working with financial procedures and processes including budget forecasting
• you have knowledge and experience with administrative and office procedures, practices and guidelines
• you are able to develop and maintain electronic and manual filing and records management system

Organizational, Prioritization and Time Management Skills• you have effective organizational skills to assess administrative requirements as well as determine and schedule priorities among conflicting demands
• you are able to work independently in a fast paced, high volume team environment with minimal supervision

Analytical and Problem Solving Skills• you have proven analytical and problem solving skills to analyze and interpret complex financial information and reports
• you are able to identify and resolve discrepancies relating to invoices and updating of financial reports, and ensure accuracy and completeness
• you have problem solving skills to reconcile expenditures and travel claims

Communication and Interpersonal Skills• you have proven written communication skills to prepare correspondence
• you have well developed communication skills to respond to inquiries and work harmoniously with others
• you understand confidentiality and what information to release
• you understand the need for tact and diplomacy in determining which issues may become contentious, and taking appropriate action

Computer and Office Equipment skills:• you have well developed computer skills and experience with software applications for word processing, database management, presentations, web browsing, file sharing, email and calendar management.
• you have knowledge and experience with general office equipment such as multi-functional devices, fax machines,
copiers, printers and scanners and the ability to perform routine maintenance (i.e. replace toner, printer cartridges trouble shoot etc).

  • Amended - Administrative Assistant

    4 weeks ago

    Thunder Bay, Ontario, Canada Ombudsman Ontario Full time

    Amendment: Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Are you a...

  • Amended - Administrative Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada Ontario Ministry of Transportation Full time

    Amendment: Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.The Remote...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-21-2023** - One Permanent Position Available - 35 hours per...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Positions available: 1 - Permanent Full Time**: The Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Canada Roach's Yellow Taxi Full time

    About Us: Roach's Yellow Taxi has been a trusted name in Thunder Bay's transportation industry for over 100 years. We provide reliable and efficient taxi services to our customers, ensuring their safety and satisfaction. As we continue to grow, we are seeking a dedicated Administrative Assistant to join our team and support our operations. Position...

  • Administrative Assistant

    5 days ago

    Thunder Bay, Canada Thunder Bay District Health Unit Full time

    End Date - February 24, 2023 - 4:30pm The Thunder Bay District Health Unit is seeking a full-time permanent, Administrative Assistant in the Corporate Services Division. Reporting to the Director of Corporate Services, the Administrative Assistant is responsible for providing general clerical and confidential secretarial services to the Director and...

  • Project Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    **Position Summary** The Independent First Nations Alliance (IFNA) is looking to hire a Project Administrative Assistant for the Technical Services Team, based in the city of Thunder Bay, Ontario. The Project Administrative Assistant (PAA) has the primary responsibility for providing administrative and clerical support, office management and administration...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Canada Englobe Full time

    We offer A full range of benefits (group insurance with shared costs upon hiring, group RRSP); A telemedicine virtual healthcare service; An annual reimbursement of sports expenses; Opportunities for skills development; Flexible hours and ability to compress working hours; Internal policy to encourage teleworking. Choose the path of impact. Join...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Canada Youngs Insurance Brokers Thunder Bay Full time

    Local Insurance Office in Thunder Bay is looking for a Administrative Assistant to join their team. This position requires an individual with a customer service focus who is able to work in a team environment and demonstrate exceptional organization and communication skills. Job Responsibilities: - Providing assistance to our Manager and occasionally to...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Ontario, Canada Englobe Full time

    Job Description Your EmployerDare to join Englobe At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale...

  • Operations Manager and Assistant Chief Flight

    6 days ago

    Thunder Bay, Canada Confederation College Full time

    Posting Type Permanent End Date (if applicable) Classification Title Administration 10 Pay Band 10 Min Salary $84,634 Max Salary $105,793 Position Summary The Operations Manager / Assistant Chief Flight Instructor ( ACFI ) is responsible for a variety of administrative functions including assisting the Chief Flight Instructor ( CFI ) with the overall...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to...

  • Office Administrative Assistant

    1 week ago

    Thunder Bay, Canada rust check Full time

    **Office Administrative Assistant** The Office Administrative Assistant will perform a wide range of administrative activities to facilitate the efficient operation of the organization and support the work of management and other staff where required. Duties will include Answering phones, booking appointments, greeting customers, checking in people,...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Receptionist/administrative Assistant

    3 days ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a **Receptionist / Administrative Assistant** to join our Thunder Bay office. **About Us** We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as...

  • Administrative Assistant

    4 weeks ago

    Thunder Bay, Canada Clow Darling Limited Full time

    As an Administrative Assistant with Clow Darling, you will provide administrative support to all of our departments but will have a main department to look after. Responsibilities include, but are not limited to: - Receives and assesses incoming calls and expedites the required action by transferring calls, taking and relaying messages or contacting the...

  • Receptionist/Administrative Assistant

    15 hours ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...

  • Receptionist/Administrative Assistant

    6 hours ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking aReceptionist / Administrative Assistantto join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the...

  • Receptionist/Administrative Assistant

    22 hours ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...

  • Receptionist/Administrative Assistant

    16 hours ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office. About Us We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as...