Office Administrator/Executive Support

4 weeks ago

Toronto, Canada GOLDBECK SOLAR Canada Corp. Full time
Salary:

Join GOLDBECK SOLAR Canada Corp., a key player in turnkey solar solutions for ground-mounted utility-scale PV power plants. With our team of dedicated employees, we develop, plan, build, operate, and finance photovoltaic systems globally. Our approach combines tailored solutions with a standardized methodology. Originating in Germany, GOLDBECK SOLAR has its North American headquarters in Toronto, ON, with additional satellite offices in Calgary, AB, Halifax, NS, and a branch in Los Gatos, United States.


We're shaping the future of renewable energy with our core values to drive our mission: Customer Orientation ensures tailored solutions exceeding expectations, Trust fosters transparent relationships, and our Willingness to Succeed fuels ambition, pushing boundaries in renewables. Professionalism ensures excellence, and Intelligence drives innovation.


If you share our commitment to authenticity, fairness, innovation and quality, join us. Together, let's shape the energy transition, building a brighter, greener future.


We are seeking an experienced and highly organized Office Administrator/Executive Support based out of our Head Office located in Toronto, Ontario. The ideal candidate will provide administrative support to executives and ensure the smooth operation of our office. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The Office Administrator/Executive Support will play a crucial role in facilitating effective communication, managing administrative tasks, and ensuring the overall productivity of our office based out of our Head Office located in Toronto, Ontario.

You will use your expertise to:

(You will be responsible for performing such duties and responsibilities which may be assigned to you from time to time by your manager.)

  • Provide high-level administrative support to executives, including scheduling meetings, managing calendars, scan receipts and coordinate expenses and making travel arrangements for CEO, COO and Senior Leadership team.
  • Act as the first point of contact for internal and external stakeholders, handling phone calls, emails, and inquiries promptly and professionally.
  • Greet and welcome office visitors, ensuring a positive and professional experience.
  • Prepare and edit correspondence, reports, and presentations as required.
  • Collaborate with the HR department to facilitate the onboarding and offboarding of employees. Support the onboarding of new hires by organizing and conducting orientation sessions, handling required documentation, and liaising with IT to arrange for the setup of hardware and software for new employees, ensuring a seamless transition.
  • Manage office inventory and supplies, ensuring availability and restocking as needed.
  • Organize and coordinate the office work schedules for Head Office and provide weekly attendance reports.
  • Coordinate office maintenance and repairs, liaising with building management and service providers.
  • Handle incoming and outgoing mail, including couriers and packages and collect time stamp.
  • Support the Health & Safety initiatives by participating in office emergency orientations and ensuring compliance with safety protocols.
  • Contribute as an active member of the Social Committee, assisting in the planning and execution of corporate events throughout the year.
  • Perform general administrative duties as assigned.

We would like to review your application if you have the following minimum qualifications:

  • Proven experience as an Office Administrator, Executive Assistant, or similar role.
  • A university degree or college diploma in business or public administration considered an asset
  • Two to five years and administration/office experience.
  • Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
  • Self-motivated and proactive, with a strong sense of initiative.
  • Strong verbal and written communication skills.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Ability to work independently and as part of a team in a fast-paced environment.

Where you will be working, your work schedule, and other important information:

This position in located in Toronto, Ontario – Head Office, please apply within. The base hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on the business needs. This position is a 12-month contract role for a leave coverage with an overlap in responsibilities.

GOLDBECK SOLAR Canada Corp. also offers an exciting, faced paced working environment with a competitive base salary based on experience.

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