Office Administrator

2 weeks ago

Toronto, Canada Tilray Full time

**Office Coordinator & Executive Assistant - Toronto, ON**

**(On-Site)**

***

**About Tilray Brands Inc.**

Tilray Brands is a leading global cannabis-lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, Australia, and Latin America that is changing people's lives for the better - one person at a time - by inspiring and empowering the worldwide community to live their very best life by providing them with products that meet the needs of their mind, body, and soul and invoke a sense of wellbeing. Tilray’s mission is to be the trusted partner for its patients and consumers by providing them with a cultivated experience and health and wellbeing through high-quality, differentiated brands and innovative products. A pioneer in cannabis research, cultivation, and distribution, Tilray’s unprecedented production platform supports over 20 brands in over 20 countries, including comprehensive cannabis offerings, hemp-based foods, and beverage alcohol brands.
- Looking to develop your career at the forefront of a rapidly expanding industry?_

**Job Summary**:
**Role and Responsibilities**:

- Administer and manage inbound/outbound mail, courier services and other correspondence.
- Ensure adequate inventory of office supplies, stationery, office furniture, kitchen sundries, special event materials and oversee general housekeeping
- Assist with employee travel bookings, advise on itinerary planning, facilitate employee introduction and use of Corporate Travel System, within Company Travel Policy guidelines
- Manage calendaring, schedule meetings and conference calls, schedule attendees, prepare agendas, and distribute support materials.
- Arrange catering logistics for internal/external meetings and special events.
- Maintain confidence and protects confidential information.
- Provide various departments with administrative support, assist with special projects and event planning as assigned.
- Develop and update administrative systems to ensure efficiency.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, company wide
- Perform accounts payable tasks, manage credit card purchases, process expenses and reconcile monthly statement and create purchase order requests
- Maintain and update databases and tracking systems
- Under the direction of the Health and Safety Manager, leads Health and Safety initiatives for the office
- Maintain seating chart and assists with office moves
- Actively leads and participates in planning social events for the office (social and wellness committees)
- All other duties of similar scope and complexity as required.
- Liaise with the appropriate departments to assist with onboarding and offboarding employee activities, such as issuing and collecting pass cards, providing first day tours, & assisting with delivery and collection of IT equipment.

**Qualifications and Education Requirements**:

- Secondary Education is required and a Post-Secondary Diploma in Business Administration, or relevant discipline, would be an asset
- 3 to 5 years providing direct administrative support in an office setting would be an asset
- Manage documentation with attention to detail and to act with discretion when handling confidential and sensitive information
- Highly organized, fiscally responsible, and reliable
- Has a curious, growth-mindset that is focused on continuous improvement
- Exemplary communication and interpersonal skills are essential, able to establish peer relationships and communicate effectively with all levels of the organization, external team members and stakeholders
- Ability to manage multiple competing priorities and frequent deadlines with a high degree of accuracy and attention to detail

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