Manager Graduate Studies Administration
3 weeks ago
Job title under review
The University of Ottawa—A crossroads of cultures and ideas
The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.
We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong
About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
**Position purpose**:
Reporting to the Chief Operating Officer, Implements measures to meet faculty graduate studies strategic objectives. Develops a strategic, tactical and operational efficiency approach in the Graduate Studies Office.
Ensures integrated management (supervision, planning and coordination) of academic and administrative activities regarding the records and university experience of graduate students, to recruit, retain and support a high quality student body for competitive academic programs. Handles liaison between University central bodies and the Faculty for graduate and postdoctoral studies.
**In this role, your responsibilities will include**:
Studies graduation rates, presents admission and enrolment objectives, and establishes the means to monitor objectives throughout the admissions process, by rapidly implementing corrective measures with the vice-dean as necessary, to maintain funding of the Faculty’s operating budget, encourage retention and reduce the time to graduation.
Determines short and long-term marketing and communications objectives and strategies, to promote graduate programs and thus recruit a pool of students, both nationally and internationally, from which selection of high quality applicants is possible. Develops and proposes best practices for graduate recruitment in Canadian and international markets.
Assists the vice-dean in his or her graduate studies leadership role. Participates in developing strategic plans according to areas determined by the Faculty, proposes projects and sees to project implementation. Conducts analyses and submits them to the vice-dean for discussion on implementation of any proposed plans or changes.
Provides leadership and guidance to Faculty programs so that they can properly meet their students’ needs. Assists program directors to ensure uniform program quality and standards for Faculty students.
Compiles and analyzes model business practices and implements new service provision models, to improve the quality and efficiency of services offered. Implements activities to ensure awareness of trends and innovations related to section operations.
**What you will bring**:
Theoretical and practical knowledge of management principles normally acquired through university studies or seven years’ experience in postsecondary academic management
Knowledge of university undergraduate and graduate programs (structures, curriculum, regulations)
Experience in analyzing academic records and interpreting university regulations and procedures
Experience in managing projects and priorities, with the ability to work under pressure and organize a team’s work to meet strict deadlines
Experience developing and implementing strategies and activity plans
Experience in human resource, team and conflict management
Strong critical thinking and analytical skills
Leadership capacity with very strong interpersonal skills
Strong skills in developing and using University IT systems (uoCampus, Xtender, Talisma) and software (Windows, word processors, spreadsheet programs, databases) needed to accomplish tasks
Extensive
-
Graduate Studies Administrator
2 weeks ago
Ottawa, Ontario, Canada Carleton University Full timeDuties and Responsibilities: Reporting to the Manager, MEng - Engineering Practice Program and the Associate Dean/Director of MEng -Engineering Practice, the incumbent is responsible for the graduate administration of the Master of Engineering-Engineering Practice program.The incumbent is responsible for: Oversees the admission process and its maintenance. ...
-
Graduate Studies Administrator
1 month ago
Ottawa, Ontario, Canada Carleton University Full timeDuties and Responsibilities: Reporting to the Manager, MEng - Engineering Practice Program and the Associate Dean/Director of MEng -Engineering Practice, the incumbent is responsible for the graduate administration of the Master of Engineering-Engineering Practice program.The incumbent is responsible for: Oversees the admission process and its maintenance. ...
-
Graduate Studies Administrator
1 month ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Manager, MEng - Engineering Practice Program and the Associate Dean/Director of MEng -Engineering Practice, the incumbent is responsible for the graduate administration of the Master of Engineering-Engineering Practice program. The incumbent is responsible for: - Oversees the admission process and its...
-
Graduate Administrator
1 month ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Working with a minimum of supervision from the School Administrator and in close cooperation with the Associate Director (Graduate), the MArch Chair and the Graduate Supervisor, the incumbent ensures the smooth operation of the graduate programs in the School of Architecture. The Graduate Administrator acts in an advisory...
-
Graduate Studies Coordinator
1 month ago
Ottawa, Canada University of Ottawa Full timeThe University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...
-
Graduate Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Under the supervision of the Departmental Administrator, the Graduate Administrator acts as Assistant to the Associate Chair (Graduate Studies). In this capacity, the Graduate Administrator is responsible for the day-to-day administration of the graduate program. S/he provides direction to students and faculty with regard to...
-
Graduate Administrator
3 days ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty. **Qualifications**: The incumbent must possess the...
-
Graduate & Undergraduate Administrator
2 days ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The primary responsibilities of the incumbent are as the Graduate Administrator. This position is essential to the operation of the Department and fulfills five key roles: - Graduate program first point of contact. The Graduate Administrator is the first point of contact representing the Graduate Program, assisting the...
-
Ottawa, Canada University of Ottawa Full time**Job Number**: *** - J0423-0786**Job Type**: *** - Contract**Job Category**: *** - ExecutiveVice-Provost, Graduate and Postdoctoral Studies **Responsibilities**: As part of the executive team at the University of Ottawa, the Vice-Provost, Graduate and Postdoctoral Studies leads the development and implementation of the university's strategy in graduate and...
-
Graduate Program Administrator
1 week ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Under the limited supervision of the Departmental Administrator and reporting to and consulting with the Departmental Chair and Graduate Programs Supervisor, the incumbent is responsible for the operation and administration of several graduate programs: PhD in Ethics and Public Affairs, two Graduate Diplomas in Ethics and...
-
Graduate Programs Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the School Administrator, the Graduate Programs Administrator is responsible for the overall administration of the PhD, M.A. and diploma programs offered by the School of Linguistics and Applied Language Studies. Primary responsibility for the Graduate Program portion of the unit website rests with...
-
Graduate/undergraduate Program Administrator
3 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The Graduate/Undergraduate Program Administrator works with mínimal supervision from the College Administrator and Graduate Supervisor, the Graduate/Undergraduate Program Administrator is responsible for two distinct functions: 1. Graduate Program Administrator responsible for all facets of administering the M.A. program in...
-
Meng Studies Administrator
2 days ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Associate Dean/Director of MEng, Engineering Practice, the incumbent is responsible for the graduate administration for the MEng program: **The incumbent is responsible for**: - The admission process and its maintenance. - Creates and maintains documentation on the graduate program. - Assists with the...
-
Graduate Studies
1 month ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: **Qualifications**: **The incumbent must possess the following qualifications**: - The ability to deal effectively and tactfully with faculty, students, staff and the public is a necessary requirement. - Good knowledge of office practices, excellent interpersonal and communication skills, strong organization and...
-
Meng Studies Administrative Assistant
1 month ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Manager, Engineering Practice Program, the incumbent is responsible for the administrative & day to day activities of the Manager, Engineering Practice Program, as well as the Associate Dean/Director of Mechanical Engineering Practice. In addition, the incumbent assists with admissions applicant questions and...
-
Graduate Information Administrator
2 months ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Under the direction of the Coordinator, Records and Information Services, the Graduate Information Administrator is responsible for information management and administrative support for the Faculty of Graduate and Postdoctoral Affairs. **Qualifications**: **The incumbent must possess the following qualifications**: -...
-
Graduate Program Administrator
1 month ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting to the Department/Institute Administrator, and working in concert with the Graduate Chair, the incumbent is responsible for the coordination and day-to-day administration of graduate programs in Biology offered jointly with the University of Ottawa. The incumbent provides advice and information to students, faculty...
-
Graduate Research Programs Administrator
1 week ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting directly to the Associate Dean, Research and International, the Graduate Research Programs (GRP) Administrator is responsible for the smooth operation of student services and administrative duties pertaining to the MSc and PhD in Management programs and graduate research initiatives at the Sprott School of Business....
-
Graduate Research Programs Administrator
2 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: Reporting directly to the Associate Dean, Research and International, the Graduate Research Programs (GRP) Administrator is responsible for the smooth operation of student services and administrative duties pertaining to the MSc and PhD in Management programs and graduate research initiatives at the Sprott School of Business....
-
Manager, Academic Administration
1 month ago
Ottawa, Canada University of Ottawa Full timeThe University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...
