Executive Administrative Assistant Needed Immediately

4 weeks ago


Burnaby BC, Canada Midwives Association of British Columbia Full time

The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers.
The MABC collaborates with its 400+ members to support the profession in delivering the highest level of perinatal and sexual health care, through access to education and resources to improve and sustain midwifery services.
Midwives support parents and life-givers as they nurture precious infants both inside and outside the womb. We are currently hiring for two Program Coordinator positions to support our growing initiatives. Executive Assistant
Reporting directly to the MABC Strategic Officer, the Executive Assistant will provide comprehensive, high-level administrative support to both the Strategic Department and the Strategic Officer. Committee and Contract Support:
~Provide comprehensive administrative support for all departmental committees, including provincial contract negotiation meetings. Facilitate communication between the Executive Team and internal/external stakeholders, acting as a gatekeeper and directing inquiries as appropriate, triaging calls, emails, and correspondence. Develop procedural documentation and information related to the executive assistant role.
formal minutes, informal minutes, or summary notes), ensure minutes are clear and aligned with meeting objectives, prepare all meeting materials, and create briefing packages with relevant summaries, discussion points, reference documents, data, and key decisions for informed for decision-making.

Administrative Support:
~ Create and maintain administrative lists and information, such as key contact lists, committee lists, regular collaboration tables, and external organizational charts.
~Produce presentation materials and decks, along with executive summaries and reports.
~ Maintain and organize important documents and records in SharePoint, including structured data management, version control, and compliance tracking.

Bachelor’s degree in Business Administration, Communications, or a related field, or an equivalent combination of education, training, and experience is required.
Minimum of five (5) years of progressive administrative experience in a fast-paced environment is required.
Previous experience in a healthcare or a not-for-profit organization is an asset.
Advanced computer software skills in Microsoft Office suite (e.g., Excel, Word, Outlook, Forms, SharePoint) and virtual environment are required.
Excellent organization, planning, and prioritization skills and good judgment necessary to coordinate many interdependent activities.
A full-time permanent Hybrid position (3 months probationary period requires on-site attendance).
A supportive, positive, and engaging environment with a flexible and lifestyle-friendly atmosphere and opportunities for training and development.
Extended health and dental benefits.
MABC hires based on merit is strongly committed to equity and diversity and provides a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, women, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to engage with diverse communities productively.
If you are passionate about making a positive impact and possess the skills to communicate our mission effectively, we encourage you to apply for the Executive Assistant position with your resume and cover letter at applications@bcmidwives.


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