Assistant - Executive Administrative

1 week ago

Burnaby, Canada Microchip Technology Full time

Are you looking for a unique opportunity to be a part of something great? Want to join a 20,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportunity to own a piece of a multi-billion dollar (with a B) global organization? We offer all that and more at Microchip Technology, Inc.

People come to work at Microchip because we help design the technology that runs the world. They stay because our culture supports their growth and stability. They are challenged and driven by an incredible array of products and solutions with unlimited career potential. Microchip’s nationally-recognized Leadership Passage Programs support career growth where we proudly enroll over a thousand people annually. We take pride in our commitment to employee development, values-based decision making, and strong sense of community, driven by our

Vision, Mission, and 11 Guiding Values

; we affectionately refer to it as the
_Aggregate System_ and it’s won us countless awards for diversity and workplace excellence.

Our company is built by dedicated team players who love to challenge the status quo; we did not achieve record revenue and over

30 years of quarterly profitability

without a great team dedicated to empowering innovation. People like you.

Visit our

careers

page to see what exciting opportunities and company

perks

await

**Job Description**:
Job Summary

This job resides in Microchip’s Communications Business Unit (CBU) which provides semiconductor-based solutions for the telecommunications, data center and industrial markets. CBU is a large and growing organization within Microchip, spanning many worldwide sites. This job will reside in the Burnaby (Vancouver) site office. The position reports to the business unit Vice President.

**Job Description**:
As CBU’s Executive Administrative Assistant, you will enable efficient and effective business operations by supporting staff executives & leaders. As an Executive Administrative Assistant, you will:
- Provide support to the business unit executive leadership team and the global leadership team- Interface with other Microchip executive admins to plan and confirm executive meetings- Maintain multiple Outlook calendars- Arrange Travel (flights, hotels, rental cars, etc.) and process expense reports- Collect and provide content for group presentations used in general meetings (e.g. pictures from local site activities)- Coordinate and schedule on-site and off-site meetings, events, and employee activities- Organize internal or external catering to support meetings/events- Manage logistics for on-site customer visits- Participate on the Social Events Committee- Work closely with the site facilities team to support business operations- Order office supplies and computer supplies- Manage document flow: Initiate and track documents to ensure that they are processed in a timely manner (e.g. business agreements requiring executive signature)- Participate in leadership staff meetings, take meeting minutes and actions- Work with BU leadership team on general productivity, offloading tasks as needed, improving filing/organizing systems, ordering business cards, etc.- Performs other duties and special projects as needed

Requirements/Qualifications:
- 5+ years of experience as an Executive Administrative Assistant, ideally in the technology sector (experience in the semiconductor industry is highly desirable)- Experience working with executive leadership- Demonstrates a high level of professionalism and discretion in dealing with and managing confidential, sensitive, privileged and personal matters- Ability to work in a time sensitive and results oriented manner- Detail-oriented, organized, acute attention to details and excellent at follow-through, and able to multi-task- Demonstrates excellent written and oral communication skills- Demonstrates strong ownership and proactive problem anticipation and resolution- Strong ownership and proactive problem anticipation and resolution- Have the flexibility to adapt their style to engage positively with the executives and extended team- Work effectively with mínimal supervision and be comfortable self-directing, managing and organizing their own workflow, using independent thought and action- Demonstrates versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.- Proficiency in current business productivity tools, e.g. MS Word, Excel, PowerPoint, Outlook, OneDrive, Sharepoint, WebEx, MS Teams, etc.- Must be able to learn and master job-specific web-based databases and business systems (e.g. NDA database)- Demonstrates excellent interpersonal skills in a professional environment- This is onsite, in-person role

Travel Time:
0% - 25%

  • Executive Assistant/office Administrator

    1 week ago

    Burnaby, Canada Avi Dhaliwal Group Full time

    **Our Group**: Avi Dhaliwal Group is a diversified holding company based in Western Canada, comprising a range of strong operating businesses across multiple sectors, including real estate and development, architecture, engineering and construction (AEC), finance, manufacturing, and automotive. Our portfolio features prominent companies such as Canvas Homes,...

  • Eaa - Executive Administrative Assistant

    2 weeks ago

    Burnaby, Canada BC Public Service Full time

    **Executive Administrative Assistant** **Executive Administrative Assistant** This position is excluded from union membership. This position has Ministry offices in the following locations: Victoria, Vancouver and Burnaby, BC. There will be a requirement to attend one of these offices 3 days a week, we do support an environment of flexibility to allow for...

  • Executive Assistant

    5 days ago

    Burnaby, Canada Inland Truck & Equipment Full time

    **DRIVE YOUR CAREER WITH INLAND** Inland Truck & Equipment is an Industry-leader in the heavy-duty truck & equipment sales, service and parts marketplace. As a rapidly growing company with over 1500 employees across 35 branches in North America, Inland offers exciting employment opportunities that can help you drive your future! **THE OPPORTUNITY** We are...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association....

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Miles Employment Group Full time

    Miles HR has an excellent 6 month+ contract opportunity for an Executive Assistant to work for a large organization in Burnaby. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for their leadership team. The ideal candidate will be organized, a...

  • Executive Assistant

    4 weeks ago

    Burnaby, British Columbia, Canada Midwives Association of British Columbia Full time

    The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its 400+ members to support the profession in delivering the highest level of perinatal and sexual health care, through access to education and resources...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Construction Industry Rehabilitation Plan Full time

    Position Overview: The General Administrative Assistant plays a vital role in providing support to the smooth functioning of the office and various departments within the organization. This position involves a wide range of administrative tasks and requires strong organizational skills, attention to detail, and effective...

  • Executive Assistant

    4 weeks ago

    Burnaby, British Columbia, Canada Miles Employment Group Full time

    Miles HR has an excellent 6 month+ contract opportunity for an Executive Assistant to work for a large organization in Burnaby. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for their leadership team.The ideal candidate will be organized, a...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Pacific Blue Cross Full time

    If you’re someone with a passion for providing professional administrative support and are wanting to take on a great career opportunity with a local not-for-profit health insurance provider by supporting our Work and Wellness (disability claims) and Information Security teams, we want to hear from you. Your skills in coordinating leadership activities,...

  • Executive Assistant

    6 days ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5222** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Administrator

    2 weeks ago

    Burnaby, Canada Interior Savings Credit Union Full time

    We are thrilled to share the exciting news that Interior Savings and Gulf & Fraser Credit Unions have merged to create a dynamic and unified financial institution—Beem Credit Union! As we embark on this journey together, we invite passionate and talented individuals like yourself to join us in shaping the future of banking excellence. At Beem Credit...

  • Executive Assistant

    1 week ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5473** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Administrative Assistant Needed Immediately

    4 weeks ago

    Burnaby, BC, Canada Midwives Association of British Columbia Full time

    The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its 400+ members to support the profession in delivering the highest level of perinatal and sexual health care, through access to education and resources...

  • Executive Administrator

    2 weeks ago

    Burnaby, Canada G&F Financial Group Full time

    We are thrilled to share the exciting news that Interior Savings and Gulf & Fraser Credit Unions have merged to create a dynamic and unified financial institution—Beem Credit Union! As we embark on this journey together, we invite passionate and talented individuals like yourself to join us in shaping the future of banking excellence. At Beem Credit...

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada Simon Fraser Student Society Full time

    Internal/External Job Posting Administrative Assistant (Part-Time, Permanent) The Simon Fraser Student Society (SFSS) is a not-for-profit organization that represents all Undergraduate Students at the Simon Fraser University (SFU). The SFSS provides our members with a broad range of advocacy work, services, and events. The vision of the SFSS is students...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Progressive Housing Society Full time

    The Executive Assistant provides support to the Executive Director, acting with little supervision, anticipating needs, while managing the day‐to‐day workflow and prioritizing various projects. This includes administrative duties, scheduling, contract management, preparing materials for meetings, and participating in a wide range of special...

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Midwives Association of British Columbia Full time

    Midwives Association of BC The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its...

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Midwives Association of British Columbia Full time

    Midwives Association of BC The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its...

  • Executive Administrative Assistant

    2 weeks ago

    Burnaby, Canada United Steelworkers (USW) District 3 Full time

    **Role**: **Major Responsibilities**: - Supports the Director in the management of the District Office and administration of the District. - Responds to direct internal and external inquiries in a professional manner. - Communicates with the Canadian National Office and International Office regarding payroll, policies and administrative matters. - Liaises...

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Midwives Association of BC Full time

    **Midwives Association of BC** The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates...