Executive Assistant
3 days ago
**123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By leveraging our unmatched management experience, marketing expertise and state-of-the-art technologies, we allow dentists to take advantage of a practical and effective alternative to practice ownership and focus on what they're best at - being a dentist
**Job Overview**:
The Executive Assistant will have exceptional organizational and time management skills, be able to support the needs of the executive leadership team and manage the busy day-to-day operations of the office.
**Responsibilities and Duties**:
- Calendar management for the Executive Leadership Team with a high degree of anticipation for changing priorities and in the strictest confidence
- Plan and arrange travel for the Executive Team, including booking, itineraries and managing reservations
- Managing Executives expenses and visa reporting on a monthly basis
- Prepare and edit documents & presentations via Microsoft Word, PowerPoint, Excel, etc.
- Assist with onboarding and offboarding of corporate employees
- Manage petty cash
- Develop and sustain strong relationships with internal stakeholders (other members of the Executive Teams and Head Office colleagues/staff) and external stakeholders (clients, guests, vendors, etc.)
- Assist with meeting planning and coordination; scheduling meeting rooms, arranging for audio-visual needs, catering, organizing materials, etc.
- Administrative support as required & any other duties as assigned by your leader or the Executive Leadership Team
- Any other duties as assigned
**Education, Credentials, Qualifications**:
- 5 or more years of experience in a similar executive assistant capacity at a high volume/busy professional office
- Post-secondary diploma and/or relevant education, training or experience
- Proficiency in Microsoft Office (Outlook, Word, Excel and Power Point) with proven ability to learn customized software/tools.
- Polished and professional business communication skills
- Quick learner and works well independently and in a team setting
- Experience with Executive / C-Suite calendar management and managing travel is a strong asset
**Required Skills & Abilities**:
- Able to exercise discretion in sensitive and highly confidential situations
- Strong influencing, interpersonal and diplomacy skills with a high comfort level in dealing with senior executives and individuals at all levels
- Excellent organizational, time management and priority setting skills in order to manage competing priorities
- Multi-tasking and prioritizing a must while working simultaneously on different projects and tasks
- Strong verbal and written communication skills in order to prepare reports, correspondence, presentation and other communication material.
- Ability to maintain confidentiality at all tines when dealing with Executives documents, calendars, etc.
- Excellent computer skills; high degree of competency working with Word, Excel, PowerPoint
- Ability to take initiative and be flexible in responding to needs as they arise
- Ability to work after hours and on weekends as required.
- Ability to be intuitive and anticipate the needs of the Executives.
**Working Conditions**:
- Full-time permanent offer employment in a dynamic, growth-oriented, entrepreneurial business
- Highly competitive compensation package and extended benefits plan
- Fun, high energy, collegial and professional work environment.
- We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._
**_ #LI-Onsite_
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