Administrator - Sales & Operations Support

3 weeks ago

Toronto ON, Canada P&O Ferries Full time

Job Description:

Purpose of this Position

The Administrator supports the logistics team by providing exceptional and professional support for sales, administration, and operations heads. They are responsible for creation of reports, control of excel documents, power point presentations and weekly reports required by ARO & HQ. This role will be based in Toronto, Ontario.

Key responsibilities

  • Provide professional administrative support to the logistics team, including scheduling and preparing for meetings, reports, and any other tasks deemed fit by the supervisor.
  • Maintain confidentiality of projects, meetings, information, and correspondence.
  • Represent the company in an ethical and professional manner internally and externally.
  • Receive, complete, and deliver important documents and paperwork in a timely manner.
  • When time permits assist with inside sales to find new clients
  • When time permits assist with procurement report functions
  • Provide administrative support in the form of data entry, quotations, correspondence, copying, filing and other duties as required.
  • Maintain an easy-to-use filing system and receive, complete, and deliver important documents and paperwork in a timely manner.
Qualifications, Experience, Job Function, Technical Knowledge and Skills
  • Post secondary training in business administration.
  • Maximum 2 years of progressive administrative experience including an administrative supporting role in a large office demographic.
  • Understanding of global trade and transportation an asset.
  • Strong skills in Microsoft 365, PowerPoint and excel.
  • Ability to work proactively to complete tasks and responsibilities independently.
  • Sound judgement and critical thinking skills that enable your decision making, and abilities to manage projects and prioritize and manage timelines.
  • Exercise discretion, tact and judgement when handling confidential and sensitive information.
  • Excellent communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels.
  • Extremely detailed and quality oriented.
  • Exceptional computer skills and ability to quickly learn new software.
  • Excellent time management, organizational and planning skills, so that workflow is managed efficiently and accurately.
  • Fluent in English.
  • Previous Canadian work experience or working directly with Canadian industries.
About Us:

We are the leading provider of smart logistics solutions, enabling the flow of trade across the globe. Our comprehensive range of products and services touches every aspect of life.

We're a global network of; 181 business units in 64 countries across six continents. From marine services and inland terminals to industrial parks as well as technology driven customer solutions.

Wherever we operate, we integrate sustainability and responsible corporate citizenship, striving for a positive contribution to the economies and communities where we live and work.

Our dedicated, diverse and professional team of more than 56,000 employees from 64 countries are committed to bringing every customer and partner unrivaled value.

We do this by building and growing long lasting relationships - with governments, shippers, traders, and other stakeholders along the global supply chain.

We think ahead, anticipate change and deploy industry-leading technology to create the smartest, most efficient and innovative trade solutions, while ensuring a positive and sustainable impact on economies, societies and our planet.

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.

By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.

About the Team:

With a global reputation built on nearly a century of experience, DP World Canada also provides stevedoring services at ports and terminals throughout British Columbia. Our world-renowned professionals provide safe, innovative, and unsurpassed cargo handling trusted by top manufacturers around the world. We handle a wide range of cargoes such as breakbulk, yachts, roll-on roll-off and forest products. We are your global leader in container handling services.

Our corporate head office houses our Shared Services team and is ideally located in the Metrotown Office Complex which features convenient accessibility from Downtown Vancouver and all surrounding communities. The office complex directly connects to BC's largest shopping center, provides access to the SkyTrain and is a quick stroll to Central Park.

Joining DP World means joining a people-oriented company. You will be amongst great colleagues, enjoying a relaxed environment that values your contributions. We pride ourselves on our openness, approachability, excellence in safety and customer service and our commitment to growth and innovation. We also offer top-notch benefits and perks, including an extensive extended health benefits plan, lifestyle spending account, pension with employer contributions, retirement savings plan, and support for professional development. On top of that, we realize it takes world-class people to run world-class operations, so we offer competitive total compensation packages. #J-18808-Ljbffr

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