Administrative Assistant

3 weeks ago


Sidney BC, Canada BC Ferries Full time

ADMINISTARTIVE ASSISTANT, CATERING
We are looking for a detail-oriented administrative professional to join our Catering and Retail Operations team In this role, you will be performing general administrative duties for Catering Superintendent, senior chief Stewards and Catering vessels such as including processing mail, preparing, proofing and distributing general and confidential correspondence including e-mail, meeting minutes as well as scheduling and maintaining calendars and appointments for Catering Superintendent.
Reporting to the Catering Superintendent, Catering and Retail operation,you bring value to key areas including:
verifying, coding; Assisting with administrative process queries; updating and maintaining multiple filing systems, maintaining spreadsheet records, working within all areas of SharePoint (i.e.; processing documentation and revision control sheets; making ravel arrangements for Catering personnel; verifying, coding and processing expense claims and related invoices
Entering and maintaining EZLabor data for Excluded Managers which includes project codes and UCS
Liaising with internal departments, contractors, external organizations to coordinate raining, liaising with vendors and employees as required.
Providing guidance and training in all admin areas to other departments and employees as required
Arranging meetings and hearings by scheduling participant’s attendance, preparing and distributing agenda, arranging meeting rooms, equipment and catering, and taking and distributing minutes
Receiving visitors, telephone calls, e-mails and faxes; Liaising with Employee Relations to ensure Catering crew certification remains current;
Liaising with Crewing and appropriate manager to audit and verify overtime on timesheets
updating and distributing Crew Profile data as required
Investigating discrepancies in financial reports and processing correction requests
You bring a wide breadth of experience as an administrative professional with a certificate or diploma in Business or Office Administration. You have a minimum of five years’ progressive experience as an Administrative Assistant, and intermediate level of expertise in MS Office suite of applications. If this sounds like your next great career move, please apply online by June 5, 2024.
"We connect communities and customers to people and places important in their lives”
At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service and satisfaction. We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.



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