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Administrative Support, CEO Office
4 months ago
POGO is seeking an energetic, driven, collaborative, and results-oriented individual to join our team as the full-time Administrative Support, CEO Office supporting the CEO, Board, and Human Resources (HR).
We need a seasoned professional with proven experience in healthcare and working with executives, who is sharp and attentive, has tact and diplomacy, and can manage multiple priorities with maturity and independent judgement. If you're passionate about being a part of a highly functioning, dynamic team, focused on working with a variety of internal and external partners, then this role is for you Here’s a bit about POGO: In 1983, a group of passionate and visionary pediatric oncologists founded POGO and today, our have been adopted or modelled nationally and internationally across various areas of care. We partner to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status, here for kids with cancer, for now, for life. Here’s what you will be doing as POGO's Administrative Support, CEO Office: Reporting to the CEO, key areas of responsibility are executive, organizational, Board, committee, and HR support including:- Serving as a point of contact with, and proactively meeting the needs of, external stakeholders, members of the Board and its committees, and the broader POGO team;
- Coordinating calendars, tracking priorities, managing contacts, gathering information, maintaining records, and identifying, recommending, and implementing operational changes to improve productivity of our team;
- Coordinating meetings including scheduling, preparing agendas, briefing notes, dissemination of meeting packages and other materials, and managing meeting logistics;
- Preparing and/or editing communications, reports and presentations including slides, word processing and spreadsheets;
- Acting as a trusted partner in discreetly handling sensitive and confidential matters; compiling and maintaining organization and employee information, helping our organization grow by assisting with recruiting, selection, onboarding, and orientation, and contributing to other HR initiatives;
- Serving as a resource with respect to HR and Board policies and corporate bylaws, including managing review and update of policies and procedures and coordinating review and approval processes;
- Managing and coordinating organization-wide administration, operations, and projects support
- 5 - 7 years of senior administrative experience, with proven experience working with executive offices;
- Work experience in Ontario’s healthcare system and/or with healthcare professionals is a strong asset;
- Business or administrative degree/post-diploma or equivalent;
- Detail oriented and the ability to work with a high degree of accuracy;
- Proven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionally;
- Excellent communication and interpersonal skills and proven ability to handle sensitive and confidential information, demonstrating significant discretion, poise, professionalism, and diplomacy as a voice of the organization;
- Expert abilities with MS Outlook, PowerPoint, Word, Excel; basic proficiency with Adobe Acrobat Pro;
- Experience in HR administration is an asset;
- Volunteer / work experience in a not-for-profit environment is an asset
- Hybrid work model (candidates are required to work from our Toronto office a minimum of 2-3 days/week);
- A competitive compensation package including comprehensive health benefits;
- Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP);
- 3 weeks of paid vacation time
