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Senior Executive Assistant, Office of the CEO
3 months ago
Position Summary The Executive Assistant to the CEO provides a high level of proactive executive-level confidential administrative and project support to the President & CEO, and the Board of Directors. This position is responsible for calendar and event management, general and systems administration, and operation support.
This position reports to the Chief Executive Officer.
Corporate Responsibilities
Maintains and adheres to organizational policies and procedures
Abides by all Occupational Health and Safety Policies.
Provides a bridge for smooth communication between the President’s office and internal departments demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Provides administrative support to the CEO including, coordinating, and scheduling meetings; Provides preparatory, administrative, and recording services to meetings by ensuring the effective distribution of agenda materials, managing the logistical arrangements as required for these meeting and being accountable for all Board governance activities.
Manages documentation and files, including board manuals, ministry communication, other manuals as required, and implements an archiving policy and procedure schedule.
Carries out research and information gathering as required and facilitates routine requests for information which are directed to the executive office.
Plans, coordinates, implements, arranges and/or offers support to complex event venues and corporate events (e.g. Maintains a comprehensive filing system for the executive office in accordance with the agency’s records management policy/practice.
Coordinates updates to website and social media content development for all agency social networking sites.
Acts as backup to the receptionist and provides support for information technology administrative.
Bachelor’s Degree in business or Executive Administration or Health or Social Services related field.
Minimum 5 years’ experience supporting non-profit Boards and Executive/senior leadership in a fast-paced environment, dealing with moderately complex issues and managing conflicting priorities.
Demonstrated knowledge and understanding of governance policies, procedures.
Experience in health or social services sector is an asset.
Demonstrated strong written and verbal communication skills with the ability to communicate with internal and external stakeholders including leadership in community partner organizations, municipal and provincial governments etc.
Expert level PC skills (MS Office, Excel, Word, PowerPoint and Outlook).
Ability to work efficiently in a busy environment managing multiple priorities and to work both independently, as well as to play a key role in building a cohesive team.
We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve.
