Senior Executive Assistant, Office of the CEO

3 weeks ago

Toronto ON, Canada Ontario Association of Social Workers (OASW) Full time €60,000 - €65,000

OASW is the voice of the social work profession in Ontario and our mission is to mobilize mental health and wellbeing across Ontario. Our 2022-2027 Strategic Plan outlines how we will advance the social work profession by shaping the future of social work, leading equity integration, growing our membership, enhancing our engagement, and building a sustainable future for the organization.
OASW is seeking a dynamic and experienced individual to assume the role of Executive Assistant to the Chief Executive Officer. In this position, you will plan and coordinate an active calendar of appointments and work closely with the CEO to effectively manage and support internal and external commitments, projects and relationships. Your role will extend to the efficient management of a broad range of administrative responsibilities and tasks including supporting governance-related meetings and committees.

If you are an experienced Executive Assistant or administration coordinator, who is highly organized and collaborative, possesses a strong sense of professionalism and respects and embraces diversity, we invite you to apply for this exciting opportunity to make a meaningful impact with our organization.

Hybrid working model (2 days in downtown Toronto office, 3 days virtual).
 
Act as both a “gateway” and a “gatekeeper” in a positive and respectful way to coordinate appropriately timed direct access to the CEO’s time and office.
Track CEO commitments, goals, projects, tasks and deadlines. Opportunity to liaise with the Board of Directors in governance work in partnership with Executive Operations Manager for growth and development.
Follow through on projects to successful completion. Plan, organize, and coordinate corporate events. Conduct research and compile data to support the CEO's presentations.
Assist in the development of strategic plans and initiatives, providing administrative support and coordination.
Monitor and report on key performance indicators (KPIs) and other metrics related to the CEO’s objectives.
Develop and maintain strong relationships with internal and external stakeholders, acting as a representative of the CEO’s office.
Collect, analyze, and interpret data to support decision-making processes.
Monitor and report on risk management activities, ensuring the CEO is informed of potential issues.
Support and coordinate Board and Executive meeting logistics, attendance tracking, report and agenda preparation, slide decks, and official meeting minutes as needed.
Assist the CEO in daily administrative tasks including: completing expense reports; Handle office management duties including ordering supplies, troubleshooting technology problems, and coordinating with outside vendors for services/repairs.
Undertake special projects and perform other administrative and business functions as required, which may involve providing support to other members of the senior leadership team and related work streams.

At least 3 years’ experience supporting senior level executives or administration.
Exceptional verbal and written English communication skills, with experience in composing correspondence on behalf of a CEO interacting with a highly varied and demanding set of internal and external stakeholders.
Highly organized, and highly detail-oriented with strong project management and organization skills; Proficiency with Microsoft Office applications, including superior skills in developing informative and visually appealing PowerPoint slide decks to facilitate decision-making.
Experience scheduling/running virtual meetings and breakout sessions (Zoom / Microsoft teams).
High degree of political acuity and experience working and building relationships with a wide range of clients, including executives, higher education administrators, government representatives, and stakeholders.
Chief Executive Officer
 

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