Administrative assistant

3 weeks ago


Canada Ajoc International Full time

AJOC IMMIGRATION CONSULTANCY SERVICES | Full time

  • Salary: 26.50 hourly / 40 hours per Week
  • Terms of employment: Permanent employment, Full time, Day
  • Start date: Starts as soon as possible
  • Source: Job Bank #2523731

Overview

Languages

Education

Experience

Experience an asset

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Establish and implement policies and procedures
  • Train, direct and motivate staff
  • Assign, co-ordinate and review projects and programs
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Organize and administer staff consultation and grievance procedures
  • Oversee payroll administration
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and othermaterial and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filingsystems
  • Type and proofread correspondence, forms and other documents
  • Provide customer service
  • Work with the marketing department to understand and communicatemarketing messages to the field

Supervision

  • 1 to 2 people

Experienceand specialization

Computerand technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Database software
  • Social Media
  • Accounting software
  • MS Office
  • Quick Books

Area ofspecialization

  • Contracts
  • Project management

Additionalinformation

Securityand safety

  • Criminal record check

Transportation/travelinformation

  • Public transportation is available

Workconditions and physical capabilities

This employer promotes equal employmentopportunities for all job applicants, including those self-identifying as amember of these groups:  Indigenous people, Newcomers to Canada

Who canapply to this job?

The employer accepts applications from:

  • Canadian citizens and permanent or temporary residents of Canada.
  • Other candidates with or without a valid Canadian work permit.
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