Executive Administrative Assistant Needed Immediately
3 weeks ago
Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community. Executive Assistant
TERMS: Full-Time, Permanent
The purpose of this position is to perform a variety of essential administrative and clerical duties for the Education Department to ensure efficient operations. Provides professional administrative and clerical support in accordance with the approved practices, policies, budgets, standards and guidelines. (Fielding and prioritizing incoming educational requests to the appropriate Education Department staff.
Collecting, processing, receiving, sorting, and distributing all incoming correspondence in a timely manner.
Scheduling and coordinating meetings, teleconferences and video conferences, arranging catering as needed and providing assistance for meetings as required.
Assists the Education Manager with tracking the education departmental budgets with respect to accounts payable, expense report coding, the credit card inventory, and other accounts.
Process all invoices for education administration expenses and administer financial records for these programs.
Promote all TteS Education Department programs throughout TteS networks and in TteS community.
Participate in all TteS educational fundraising initiatives, events and community activities.
Keep accurate accounting records of all expenditures in the education administration budget.
Maintain office supplies inventory by checking stock to determining inventory level; anticipating needed office supplies; placing and expediting orders for office supplies; verifying receipt of office supplies .
Support Education Department staff with technology needs and computer/software difficulties by connecting with our technology expert.
Performs all duties and responsibilities in accordance with the Tk̓emlúps te Secwépemc (TteS) policies, standards, and procedures.
Ensure that all administrative and clerical duties are completed accurately and delivered with high quality and in a timely manner.
Ensure operation of office equipment by completing preventative maintenance requirements calling for repairs, maintaining equipment inventories and evaluating new equipment.
Assist Education Manager with tracking, monitoring, reporting on and overseeing external funding programs and allocations.
Diploma in Business Administration, Education, Arts, Social Work, Career Counseling or other relevant area.
~1-3 years’ experience of clerical/administrative support experience or an equivalent combination of education and/or training.
~ Working in an Aboriginal setting is an asset.
This position administers the education administration budget and program within the budget parameters, under the direction of the Education Manager.
Supervision or Training Duties:
Extensive knowledge of Secwépemc culture, language, history, and lifestyle is required.
Knowledge of office management systems and procedures.
Proficient in MS Office.
It is imperative that this position is very knowledgeable about Education Department job descriptions, job duties and deliverables as to effectively field and support educational programming and services. As well, this position is responsible for picking up mail at the post office, office supplies, technology supplies, etc. As such, they will be working in and out of the office and are required to have their driver’s license and reliable/insured transportation.
Must have a valid BC driver’s license and access to insured and reliable transportation.
Must have excellent work attendance and ability to work overtime to provide necessary program supports outside of regular work hours.
HOURS OF WORK: Normal Day shifts – 7 hours. Non-normal shifts may be required.
In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. or at our Human Resources office #200 – 330 Chief Alex Thomas Way.
Office Hours are Monday to Friday 8:00 am to 4:00 pm &
an online application form which can be found at:
Personal Details * Required field
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