Executive Administrative Assistant Needed Immediately
3 weeks ago
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HOURS OF WORK : Monday-Friday (Some evenings and weekends may be required)
Klinic Community Heath is a pro-choice community health centre that provides primary care, education and counselling services to our local community and throughout Manitoba. Driven by our vision of creating healthy and engaged communities, we promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstances. Rooted in social justice values, we believe that everyone deserves quality care, support and respect.
Reporting to the Executive Director, the Executive Assistant is responsible for providing executive level administrative support to the Executive Director, Klinic Board, Management team and to the Human Resources function.
They must have a proven ability to maintain confidentiality when handling sensitive information and confidential documents, the ability to take precise minutes, have strong written and verbal communication skills and will have a high level of proficiency in MS Office Suite.
Excellent computer skills are required with a high level of proficiency in MS Office Suite
Advanced proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
Typing speed 65 wpm
Ability to compose correspondence on behalf of Executive Director / Directors / Managers
Minimum 5 years’ experience providing administrative support at a senior level, including two (2) years working directly with an Executive Director / Board of Directors
Maintaining spreadsheets and databases
Experience working with Payworks payroll an asset
Excellent interpersonal and administrative skills
Experience with and commitment to Reconciliation, and to dismantling racism and oppression within policies, procedures and practices.
Commitment to promote health and quality of life for people of every age, background, ethnicity, gender identity and socio-economic circumstance
Prioritizes and organizes Administrative activities for the Board / Board Committees / Executive Director / Directors / Managers throughout the organization
Manages and maintains the Executive Director’s calendar and schedule as required
Types, formats and proofreads material such as briefing notes, correspondence, minutes, agendas, manuscripts, policies, procedures, templates and letters to outside agencies
Monitors the progress of the organizations Strategic Plan / Organization Projects / Initiatives and provides updates on a quarterly basis (as required)
Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures
Takes initiative to handle matters and solve administrative problems such as process improvement or client / patient quality issues
Develops, maintains and updates a variety of databases and performs supporting duties such as: Data collection and entry, analysis, and assisting with preparation of reports
Approves payroll and provides payroll approval back up for vacation coverage as required
Satisfactory Criminal Record, Child Abuse and Adult Abuse Registry checks
Formal training in applied office skills is required (Microsoft Office Word, Excel, Access, and PowerPoint)
Ability to use a wide variety of computer software
Strong interpersonal and project management skills
We welcome and encourage persons who reflect the diversity of the communities we serve to apply, those who identify as Indigenous, Black, Persons of Colour, 2SLBGTQQIA+, and /or those living with disabilities. Accommodations are available upon request during the assessment and selection process.
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