HR Account Executive

One of our major Government Business Associations is looking for an Senior Accounting and HR Executive
Length: 2 years contract with a possibility of an extension
The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so '


If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to hr@teamrecruiter.If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on 'Database Registration'


Reporting to the President & CEO, while working closely with the Controller and unit directors, the Senior Accountant, is accountable for the accuracy and completeness of all accounting entries, payment of invoices, invoicing of revenues, issuing purchase orders, processing payroll, maintaining personnel files, onboarding and offboarding employees, benefits management and other human resource administration. The candidate identifies, analyzes and resolves problems related to finance and human resource administration and proceeds to resolve in an efficient manner to ensure proactive and efficient customer and employee service, effective control and timely payments and receipts.



Human Resources 30%
Manages employee data, including tracking vacation, sick and other leave, and other relevant information
Updates WagePoint (payroll processing system) and benefits portal with salary and other employee information
Onboards new employees, including drafting employment contracts, sending for signature, obtaining completed onboarding forms, enrolling in employee group benefits and group RRSP (where applicable)
Provides insights to improve HR processes, review and revise new hire guides and other HR related documents, recommend revisions to company policies as required.
Offboards employees, including arranging for return of equipment for home-office employees, preparing termination agreements, maintaining related records, calculating and processing final pay including pay-in-lieu of notice and vacation pay entitlements, updating status in WagePoint, issuing ROE
Provides support to Directors and CEO on annual employee review process, including preparing documentation and processing salary increases
Works with Controller to ensure payroll data is accurately reflected in the GL
Communicates with external parties such as insurance vendors and recruitment agencies.
Health & Safety, AODA, Human Rights, mandatory employee training, etc.)
Advises employees on changes to benefits, policies or other matters affecting employees; answers employee questions related to benefits, payroll and HR issues.
Accounts Payable 35%
Verifies and processes invoices, cheque requests and claims for payment, matches invoices to purchase orders as applicable, ensures accuracy, completeness and compliance with policy and procedures,
Reviews expense claims to ensure compliance with company policies.
Ensures approvals of invoices, cheque requests, claims, receipts and credit card statements and uploads transactions into QBO,
Provides training to staff on entering and approving expenses and visa transactions in Nexonia
Processes payments (EFT, PAP, Visa, etc.) in a timely manner, matches to payment/claim/invoice documents, prepare and processes EFT file and routes for approval.
Ensures corporate procurement credit card is managed appropriately and reconciled monthly.
Payroll 10%
Processes bi-weekly payroll and any special pays:
o Monitors CRA account to ensure remittance payments are made on time
Classifies and maintains secure, orderly payroll records.
Reconciles monthly benefits invoice against payroll reports, identifies discrepancies, notifies/obtains explanation from benefits provider, prepares adjusting GL entries where required.
Generates various payroll reports in payroll system, as required.
Reconciles all payroll balance sheet accounts on a quarterly basis.
Verifies integrity of data relating to invoicing clients and the receipt of payments ensuring compliance to service fees.
Provides support to Member Services to ensures timely collection of client receivables.
Verifies payments received through QBO online.
Reconciles the General Ledger Accounts on a quarterly basis and maintains the Chart of Accounts, creating account codes as necessary to track project or specific costs.
Prepares and reconciles bank and visa statements and liaises with bank as necessary.
Using a sound understanding of accounting principles, provides effective support in the generation of quarterly financial reports and Ministry reports.
Identifies and punctually resolves discrepancies in accounts.
Reconciles general ledger accounts quarterly.
Books flights using corporate reward points and reconciles balance of corporate reward account.
Provides proactive and effective customer service to all internal and external stakeholders.
to improve service and efficiency
customer service.
Assists with data input, gathering of information and analysis, as required.
Provides training to staff on use of expense and AP management system (Nexonia).
3-year diploma/degree in Accounting or Business Administration
CPA designation (or working towards) an asset
CHRP designation (or working towards) an asset



Thorough knowledge of generally accepted accounting principles
Effective organizational & time management skills
Strong English language communications (verbal and in writing) and listening skills
Ability to decipher, recommend changes and implement policies
Requires an in-depth knowledge of computer applications and accounting software (QuickBooks
Online, Expense management system, Payroll/HR system)
Strong proficiency with Microsoft Office applications, particularly advanced Excel functions



3 years in accounting or HR position
Experience with auditing and processing expenses against policy
Experience with accounts payable functions
Experience with accounts receivable functions
Experience processing payroll
Experience in HR administration


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