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Payroll Benefits Specialist

3 months ago

Montréal QC, Canada Crédit Agricole CIB Full time

Payroll & Benefits Specialist

The opportunity

As a Bilingual Payroll and Benefits Specialist, you will play a pivotal role in ensuring that our most valuable assets, our employees, receive timely compensation and understand the benefits available to them. This position requires a combination of technical proficiency, attention to detail, and strong interpersonal skills to effectively manage the payroll and benefits administration processes. The role will require language proficiency in both French and English.

What you will do:

Payroll Administration:

  • Process bi-weekly/monthly payroll for all bank employees, ensuring accuracy and compliance with bank policies and federal, state, and local regulations.
  • Reconcile payroll data and resolve any discrepancies.
  • Handle payroll tax submissions, filings, and year-end W-2 processing.
  • Collaborate with the HR department to ensure new hires, terminations, and other changes are accurately reflected in the payroll system.

Benefits Administration:

  • Manage the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc.).
  • Coordinate and conduct the benefits enrollment for new employees and during the annual open enrollment period.
  • Ensure benefits changes are entered appropriately in the payroll system for payroll deduction.
  • Liaise with benefit providers to resolve any issues related to claims, enrollments, or other concerns.
  • Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law to ensure the bank's compliance.

Payroll and Benefits Tasks:

  • Collect and verify daily timesheets and attendance logs.
  • Update and maintain employee personal and payroll information in the system.
  • Process and distribute paychecks.
  • File and archive payroll documentation.
  • Assist employees with payroll and benefits queries.
  • Maintain records of paid leave, sick days, and other necessary deductions.
  • Set up employee profiles in the payroll system for new hires.
  • Coordinate with department heads to verify departmental payroll data.
  • Liaise with external payroll providers or software support for system issues.
  • Calculate bonuses, overtime, and commission payments.
  • Manage benefits enrollments, changes, and terminations.
  • Communicate with insurance providers to update employee information.
  • Verify and process billing statements from benefits providers.
  • Stay updated on federal, state, and local tax, payroll, and benefits regulations.
  • Manage complex payroll scenarios, e.g., multi-state tax calculations.
  • Conduct in-depth analyses to identify payroll discrepancies and recommend corrective actions.
  • Draft, update, and maintain payroll and benefits policies and documentation.
  • Ensure effectiveness and optimization of payroll and benefits systems or software.
  • Engage in benchmark studies of benefits to ensure competitiveness.
  • Oversee annual benefits renewal and negotiation processes.
  • Conduct training sessions for relevant teams on best practices.
  • Collaborate with senior management, providing insights and suggestions.
  • Ensure compliance with all relevant laws and regulations and manage any related audits.
  • Design communication strategies to educate employees on any changes or updates.

Your qualifications:

  • Bilingual fluency, both French and English proficiency
  • Bachelor's degree in Finance, HR, or related field.
  • 3-5 years of experience in payroll and benefits administration, preferably within the banking sector.
  • Knowledge of payroll software (ADP is preferred, but please share what system(s) you've used)
  • Familiarity with bank industry regulations and standards.
  • Exceptional analytical and problem-solving skills.
  • Excellent interpersonal and communication skills.

----------------------------------------------------------------------------------------------

L'opportunité

En tant que spécialiste bilingue de la paie et des avantages sociaux, vous jouerez un rôle essentiel en veillant à ce que nos actifs les plus précieux, nos employés, soient rémunérés en temps voulu et comprennent les avantages qui leur sont offerts. Ce poste requiert une combinaison de compétences techniques, d'attention aux détails et de solides compétences interpersonnelles afin de gérer efficacement les processus de paie et d'administration des avantages sociaux. Le poste requiert des compétences linguistiques en français et en anglais.

Ce que vous ferez :

Administration des salaires :

  • Traiter les salaires bihebdomadaires/mensuels de tous les employés de la banque, en veillant à l'exactitude et à la conformité avec les politiques de la banque et les réglementations fédérales, nationales et locales.
  • Vous êtes en charge de la gestion de l'ensemble du personnel de la banque et de l'administration.
  • Gérer les soumissions d'impôts sur les salaires, les déclarations et le traitement W-2 en fin d'année.
  • Collaborer avec le département des ressources humaines pour s'assurer que les nouvelles embauches, les licenciements et les autres changements sont correctement pris en compte dans le système de paie.

Administration des avantages sociaux :

  • Gérer les opérations quotidiennes des programmes d'avantages sociaux collectifs (assurance maladie, soins dentaires, soins de la vue, invalidité de courte et de longue durée, indemnisation des accidents du travail, assurance vie, plan de voyage et d'accident, plan de dépenses flexibles, plans de retraite, etc.)
  • Coordonner et mener à bien l'inscription aux avantages sociaux pour les nouveaux employés et au cours de la période annuelle d'inscription ouverte.
  • Veiller à ce que les modifications apportées aux avantages sociaux soient saisies de manière appropriée dans le système de paie pour les retenues à la source.
  • Assurer la liaison avec les fournisseurs de prestations afin de résoudre tout problème lié aux demandes de remboursement, aux inscriptions ou à d'autres questions.
  • Se tenir informé des tendances, des meilleures pratiques, des changements réglementaires et des nouvelles technologies dans le domaine des ressources humaines, de la gestion des talents et du droit du travail afin de garantir la conformité de la banque.

Tâches liées à la paie et aux avantages sociaux :

  • Collecter et vérifier les feuilles de temps quotidiennes et les registres de présence.
  • Mettre à jour et conserver dans le système les informations personnelles et salariales des employés.
  • Traiter et distribuer les chèques de paie.
  • Classer et archiver les documents relatifs à la paie.
  • Aider les employés à répondre aux questions relatives à la paie et aux avantages sociaux.
  • Tenir à jour les registres des congés payés, des jours de maladie et des autres déductions nécessaires.
  • Créer des profils d'employés dans le système de paie pour les nouvelles recrues.
  • Assurer la coordination avec les chefs de service pour vérifier les données de paie du service.
  • Assurer la liaison avec les fournisseurs externes de services de paie ou l'assistance logicielle en cas de problèmes liés au système.
  • Calculer les primes, les heures supplémentaires et les paiements de commissions.
  • Gérer les inscriptions aux avantages sociaux, les modifications et les cessations d'emploi.
  • Communiquer avec les compagnies d'assurance pour mettre à jour les informations relatives aux employés.
  • Vérifier et traiter les relevés de facturation des fournisseurs de prestations.
  • Se tenir au courant des réglementations fédérales, nationales et locales en matière d'impôts, de salaires et d'avantages sociaux.
  • Gérer des scénarios de paie complexes, par exemple des calculs d'impôts dans plusieurs États.
  • Effectuer des analyses approfondies afin d'identifier les écarts de paie et recommander des actions correctives.
  • Rédiger, mettre à jour et maintenir les politiques et la documentation relatives à la paie et aux avantages sociaux.
  • Veiller à l'efficacité et à l'optimisation des systèmes ou logiciels de paie et d'avantages sociaux.
  • Participer à des études de référence sur les avantages sociaux afin d'en assurer la compétitivité.
  • Superviser les processus annuels de renouvellement et de négociation des avantages sociaux.
  • Organiser des séances de formation sur les meilleures pratiques à l'intention des équipes concernées.
  • Collaborer avec la direction générale, en apportant des idées et des suggestions.
  • Veiller au respect de l'ensemble des lois et réglementations applicables et gérer les audits y afférents.
  • Concevoir des stratégies de communication pour informer les employés de tout changement ou mise à jour.

Vos qualifications:

  • Maîtrise du français et de l'anglais.
  • Licence en finance, en ressources humaines ou dans un domaine connexe.
  • 3 à 5 ans d'expérience dans l'administration des salaires et des avantages sociaux, de préférence dans le secteur bancaire.
  • Connaissance des logiciels de paie (ADP)
  • Connaissance de la réglementation et des normes du secteur bancaire.
  • Compétences exceptionnelles en matière d'analyse et de résolution de problèmes.
  • Excellentes compétences en matière de relations interpersonnelles et de communication.