Office Operations Manager
4 weeks ago
Job Description: Office Operations ManagerWorking Model: 4x a week in office- Downtown TorontoPosition Overview:The Office Operations Manager plays a pivotal role in overseeing the smooth functioning of various operational aspects within the office environment. This multifaceted position involves managing accounting tasks, human resources functions, technology implementations, and marketing/advertising initiatives. The ideal candidate will be highly organized, detail-oriented, and possess strong leadership and communication skills.Key Responsibilities:Accounting:Provide support to accounting clerks in resolving issues related to accounting processes and client matters.Execute write-offs and file closings as necessary.Manage monthly billings and trust transfers, ensuring accuracy and timeliness.Oversee trust and general bank accounts, including reconciliation and management.Prepare and balance monthly bank reconciliations.Process semi-monthly draws for partners and calculate yearly bonuses.Review monthly reports, reconciliations, and general ledger entries.Conduct monthly review and reconciliation of expense accounts.Review and manage monthly Visa and Rogers cell phone statements.Prepare weekly bank reports for partners.Supervise and train accounting clerks, ensuring adherence to best practices.Produce and submit year-end reports for regulatory compliance.Complete year-end journal entries and reconcile financials.Manage year-end processes for Holdcos and professional law corporations.Reconcile and submit monthly HST, EHT, and CPP reports.Keep abreast of accounting processes and ensure compliance with regulations.Human Resources:Process biweekly payroll and post month-end journal entries.Administer group benefits and manage partner benefit claims.Handle office and professional insurance policies.Review and maintain employee manuals, updating as necessary.Conduct yearly reviews of group benefits plans and research staff salaries.Manage staff hiring process and handle staff issues.Supervise staff and act as a liaison between staff and lawyers.Track vacation and sick days and ensure compliance with employment standards.Research and update office policies according to government regulations.Assist in planning firm events and activities.Participate in TLOMA member monthly seminars.Technology:Collaborate with IT technician to research, review, budget, and purchase required software and hardware.Provide basic tech support for office staff.Supervise installation of new software programs and systems, including phone systems.Marketing/Advertising:Review, maintain, and administer website and social media platforms.Conduct ongoing research on Google ratings and online presence.Design and submit advertising for online magazines and websites.Ensure firm's visibility and reputation in the legal community.Qualifications:Bachelor's degree in Business Administration, Finance, Accounting, or related field preferred.Proven experience in office management, finance, or accounting roles- must come from a LAW FIRM.Strong understanding of accounting principles and practices.Proficiency in relevant software applications (e.g., Microsoft Office Suite, accounting software).Excellent communication, organizational, and leadership skills.Ability to multitask and prioritize tasks effectively.Experience in human resources management is a plus.Familiarity with legal industry practices and regulations preferred.Note: This job description outlines the primary duties and qualifications for the Office Operations Manager role. Additional responsibilities may be assigned based on the needs of the organization.
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Office Operations Manager
4 weeks ago
Toronto, Ontario, Canada JCA Law Office Professional Corporation Full timePosition: Office ManagerCompany: JCA Law Office Professional CorporationEmployment Duration: PermanentWorking Language: EnglishWork Hours: 30 to 40 hours per weekRequirementsBachelor's degree or equivalent experiencePreferred languages: TagalogResponsibilitiesDevelop and assess new administrative protocolsAssign tasks to support personnelSet work priorities...
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Office Operations Manager
4 weeks ago
Toronto, ON, Canada Alphabet Full timeJob Description: Office Operations ManagerWorking Model: 4x a week in office- Downtown TorontoPosition Overview:The Office Operations Manager plays a pivotal role in overseeing the smooth functioning of various operational aspects within the office environment. This multifaceted position involves managing accounting tasks, human resources functions,...
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Office Manager
2 weeks ago
Toronto, Ontario, Canada JCA Law Office Professional Corporation Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at JCA Law Office Professional Corporation. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key...
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Office Manager
6 days ago
Toronto, Ontario, Canada JCA Law Office Professional Corporation Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at JCA Law Office Professional Corporation. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key...
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Office Manager
6 days ago
Toronto, Ontario, Canada JCA Law Office Professional Corporation Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at JCA Law Office Professional Corporation. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key...
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Legal Operations Manager
4 weeks ago
Toronto, Ontario, Canada Oware Law Office Full timePosition OverviewThe Oware Law Office is seeking a skilled Legal Operations Manager to oversee the daily functions of our legal practice. This role is essential in ensuring the smooth operation of our services and the satisfaction of our clients.Education RequirementsBachelor's degree in a relevant fieldKey ResponsibilitiesRecruit, train, and inspire team...
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Legal Operations Manager
4 weeks ago
Toronto, Ontario, Canada Oware Law Office Full timePosition OverviewThe Oware Law Office is seeking a dedicated Legal Operations Manager to oversee the administrative functions of our firm. This role is essential in ensuring the smooth operation of our legal services and maintaining high standards of client satisfaction.QualificationsEducation: Bachelor's degree in a relevant field.Experience: A minimum of 5...
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Legal Operations Manager
4 weeks ago
Toronto, Ontario, Canada Oware Law Office Full timePosition OverviewThe Oware Law Office is seeking a qualified individual to oversee the management of our legal operations. This role is essential for ensuring the efficient functioning of our firm and the delivery of high-quality legal services.QualificationsEducation: Bachelor's degree in a relevant field.Experience: A minimum of 5 years in a managerial...
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Restaurant Operations Manager
2 weeks ago
Toronto, Ontario, Canada LFC-ZMF Operations Ltd. Full timeAbout LFC-ZMF Operations Ltd.We are a leading company in the food service industry, dedicated to providing exceptional dining experiences to our customers. As an Operations Supervisor with LFC-ZMF Operations Ltd., you will play a crucial role in ensuring the smooth operation of our restaurants and food service facilities.Key Responsibilities:Requisition and...
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Office Manager
2 days ago
Toronto, ON, Canada RetiSpec Full timeRetiSpec is a Toronto-based medical AI company that aims to enable widespread early and accurate detection of neurodegenerative disease markers through a simple eye exam. RetiSpec's AI solutions leverage existing retinal imaging cameras available in most eye clinics to provide real-time results at the point of care — this means that the experience is...
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office manager
4 months ago
Toronto, Canada JCA Law Office Professional Corporation Full timeWork Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 years or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure...
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office manager
4 months ago
Toronto, Canada JCA Law Office Professional Corporation Full timeDurée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and...
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Operations Manager
3 months ago
Toronto, Canada SWEETIE PIE HEAD OFFICE Full timeSweetie Pie is is hiring a OPERATIONS MANAGER, who would be responsible for the overseeing of day to day operations of the various Sweetie Pie Locations. The Operations Manager will work closely with the managers of the 10 locations in Toronto and 1 in Unionville. This applicant MUST have prior experience managing multiple locations in the food sector. Must...
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Office Manager
2 days ago
Toronto, ON, Canada RetiSpec Full timeRetiSpec is a Toronto-based medical AI company that aims to enable widespread early and accurate detection of neurodegenerative disease markers through a simple eye exam. RetiSpec's AI solutions leverage existing retinal imaging cameras available in most eye clinics to provide real-time results at the point of care — this means that the experience is...
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Office Operations Manager
4 days ago
Toronto, Ontario, Canada Fable Therapeutics Full timeAbout the RoleFable Therapeutics is seeking a highly skilled and organized Office Manager & Executive Assistant to join our team. As a key member of our operations team, you will be responsible for maintaining a well-organized and productive work environment, providing top-notch executive support, and driving efficiency through innovative solutions.Key...
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Office Operations Manager
4 days ago
Toronto, Ontario, Canada Fable Therapeutics Full timeAbout the RoleFable Therapeutics is seeking a highly skilled and organized Office Manager & Executive Assistant to join our team. As a key member of our operations team, you will be responsible for maintaining a well-organized and productive work environment, providing top-notch executive support, and driving efficiency through innovative solutions.Key...
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Office Manager
3 weeks ago
Toronto, ON, Canada The Vantage Talent Group Full timeESSENTIAL RESPONSIBILITIES Office Operations • Ensuring a high-functioning office that is organized with office operations and procedures. • Point person for maintenance, inventory, managing relationships with IT, property manager, vendors, mailing, shipping, supplies, equipment, bills, and errands. • Maintain a safe, secure, and pleasant work...
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Office Operations Manager
1 week ago
Toronto, Ontario, Canada Proofpoint Full timeAbout the RoleProofpoint is seeking an experienced Office Manager to join our fast-growing facilities team in Toronto. As the Office Manager, you will be responsible for organizing and coordinating office operations, managing procedures, and ensuring organizational effectiveness, efficiency, and safety.Key ResponsibilitiesManage office maintenance, mailing,...
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Office Operations Manager
1 week ago
Toronto, Ontario, Canada Proofpoint Full timeAbout the RoleProofpoint is seeking an experienced Office Manager to join our fast-growing facilities team in Toronto. As the Office Manager, you will be responsible for organizing and coordinating office operations, managing procedures, and ensuring organizational effectiveness, efficiency, and safety.Key ResponsibilitiesManage office maintenance, mailing,...
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Operations Manager
2 hours ago
Toronto, Ontario, Canada LFC-ZMF Operations Ltd. Full timeJob Title: Operations SupervisorWe are seeking an experienced Operations Supervisor to join our team at LFC-ZMF Operations Ltd. in a permanent position.Job Summary:The Operations Supervisor will be responsible for overseeing the day-to-day operations of our restaurant and food service department. This includes coordinating activities with other work units or...
