Bilingual Administrative Assistant

3 weeks ago

Montréal QC, Canada EightSix Network Inc Full time

We are seeking a detail-oriented Administrative Assistant to provide essential support to our client's department, Branch, and Board of Directors. The successful candidate will play a crucial role in maintaining efficient administrative processes and facilitating smooth operations within our organization. If you are proactive, organized, and thrive in a dynamic environment, we encourage you to apply. This position will be located in Montreal (Airport area).

Key Tasks and Responsibilities:

  • Respond to inquiries and determine appropriate action required.
  • Maintain a bring-forward system and ensure outstanding issues are addressed promptly.
  • Assist the Management team in organizing their time, including scheduling meetings, appointments, and videoconference sessions.
  • Coordinate the scheduling of events, boardrooms, and catering for the Board of Directors.
  • Prepare travel arrangements for Branch members and the Board of Directors.
  • Verify and provide financial coding for invoices.
  • Oversee per diem submissions for the Board of Directors.
  • Implement, monitor, and identify areas for improvement in administrative processes.
  • Plan and coordinate logistics and catering for various events.
  • Conduct research, collect data, and consolidate information into reports.
  • Perform general office duties including typing, formatting, photocopying, and maintaining office equipment.
  • Assist and support the Branch or Directorate with various tasks and projects as required.

Partnerships and Stakeholder Relations:

  • Establish and maintain networks and collaborative working relationships within the organization to facilitate senior-level meetings.
  • Conduct research on best practices related to administrative processes and systems.
  • Implement and identify areas for improvement in administrative processes.

Qualifications and Knowledge:

  • High school or college diploma with relevant experience in office administration.
  • 1-2 years of experience providing administrative support.
  • Experience in layout and formatting complex reports, correspondence, and documents.
  • Experience processing invoices and maintaining budget spreadsheets.
  • Knowledge of general administration practices and secretariat support.
  • Advanced proficiency in Microsoft Office Suite.
  • Proficiency in French and English

Valuable:

  • Knowledge of relevant legislation affecting the organization.
  • Understanding of the aviation industry and related regulatory issues.

Core Skills:

  • Ability to multitask and manage priorities efficiently.
  • Strong attention to detail.
  • Excellent communication skills, both oral and written.
  • Tactful, cooperative, and discreet.
  • Ability to work independently and collaboratively.
  • Experience in coordinating travel arrangements and preparing meeting minutes.

Other Job Requirements:

  • Ability to work overtime as required.
  • Ability to obtain and maintain a Secret security clearance.
Be the first to be notified about new Bilingual Administrative Assistant jobs in Montreal, Quebec

I agree to receive jobs matching this search by email and I agree to the Terms. I can cancel alerts at any time.

Altis Recruitment in Montreal, Quebec, Canada

#J-18808-Ljbffr

  • ADMINISTRATIVE ASSISTANT

    2 weeks ago

    Montréal, QC, Canada Adecco Canada Full time

    Office, clerical & administrative - Administrative Assistant Adecco is currently recruiting for a Bilingual Property Administrative Assistant for a full-time permanent opportunity, with our Client in Montreal, QC . The ideal candidate must be fluently bilingual in French and English. The Bilingual Property Administrative Assistant will have the...

  • Bilingual Administrative Assistant

    1 week ago

    Montréal, Canada equipe&co Full time

    Our Client with renowned experience in Real State is seeking a dynamic and highly organized **Bilingual Office Administrator with strong accounting skills** to join their real estate team. As a crucial member of their organization, you will be responsible for providing excellent customer service to clients, utilizing your bilingual communication skills, and...

  • Bilingual Administrative Assistant

    3 days ago

    Montréal, Canada equipe&co Full time

    **Job description** Our Client with renowned experience in Real State is seeking a dynamic and highly organized **Bilingual Office Administrator with strong accounting skills** to join their real estate team. As a crucial member of their organization, you will be responsible for providing excellent customer service to clients, utilizing your bilingual...

  • Bilingual Administrative Assistant

    6 days ago

    Montréal, QC, Canada EightSix Network Inc Full time

    KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to its...

  • Receptionist-Administrative Assistant

    3 weeks ago

    Boisbriand, QC, Canada EightSix Network Inc Full time

    Receptionist-Administrative Assistant (Bilingual) Part Time / Full Time Receptionist-Administrative Assistant (Bilingual) DAMOTECH Receptionist-Administrative Assistant (Bilingual) Do you smoothly switch between phone calls and Excel files? Do you like workplaces where things aren't always the same? If your lively spirit matches your quick thinking,...

  • Bilingual Administrative Assistant

    4 weeks ago

    Montréal, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused...

  • Bilingual Administrator

    1 month ago

    Montréal, Canada MOBIA Technology Innovations Full time

    Bilingual Administrator MOBIA Technology Innovations is a Systems Integration company with multiple business unit areas: Broadband Wireless Services, Managed Services, Infrastructure Solutions, Cybersecurity, and Application and Data Services. Working with Telecommunication Service Providers, Government, Healthcare, and Enterprises across Canada, MOBIA has...

  • Receptionist-Administrative Assistant

    2 weeks ago

    Boisbriand, QC, Canada Damotech Full time

    Réceptionniste-Adjointe administrative (Bilingue)Vous naviguez habilement d’un appel téléphonique à un fichier Excel et vous appréciez les milieux de travail où le concept de routine est inexistant? Votre joie de vivre n'a d'égal que votre vivacité d'esprit et vous aspirez à évoluer dans un environnement où vos qualités seront pleinement...

  • Receptionist-Administrative Assistant

    7 days ago

    Boisbriand, QC, Canada Damotech Full time

    Réceptionniste-Adjointe administrative (Bilingue)Vous naviguez habilement d’un appel téléphonique à un fichier Excel et vous appréciez les milieux de travail où le concept de routine est inexistant? Votre joie de vivre n'a d'égal que votre vivacité d'esprit et vous aspirez à évoluer dans un environnement où vos qualités seront pleinement...

  • Receptionist-Administrative Assistant

    3 weeks ago

    Boisbriand, QC, Canada Damotech Full time

    Réceptionniste-Adjointe administrative (Bilingue) Vous naviguez habilement d’un appel téléphonique à un fichier Excel et vous appréciez les milieux de travail où le concept de routine est inexistant? Votre joie de vivre n'a d'égal que votre vivacité d'esprit et vous aspirez à évoluer dans un environnement où vos qualités seront...

  • CIBC - Administrative Assistant - Wood Gundy - Montreal - Bilingual

    1 month ago

    Montréal, QC, Canada Canadian Imperial Bank of Commerce Full time

    CIBC - Administrative Assistant - Wood Gundy - Montreal - Bilingual page is loaded CIBC - Administrative Assistant - Wood Gundy - Montreal - Bilingual Apply locations Montreal, QC time type Full time posted on Posted 30+ Days Ago job requisition id 2318848 We’re building a relationship-oriented bank for the modern world. We need talented, passionate...

  • Bilingual Legal Administrative Assistant

    1 month ago

    Montréal, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Bilingual Administrative Assistant

    1 week ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    About UsKRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to its...

  • Bilingual Administrative Assistant

    7 days ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    About UsKRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to its...

  • Bilingual Administrative Assistant

    7 days ago

    Montréal, QC, Canada KRB Avocats | Lawyers Full time

    About Us KRB Lawyers is a leading Canadian law firm specializing in business law, with a focus on M&A, real estate, finance, and commercial litigation. With offices in three major cities, our culture is dynamic, collaborative, agile, and driven. We are a firm that places as much value on supporting its people as it does on delivering excellent service to...

  • Bilingual Administrative Assistant

    1 month ago

    Montréal, Canada First Nations Financial Management Board Full time

    **Position Overview** This is an approximate 8 month temporary position to cover for an employee on leave. Reporting to the Senior Operations Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB...

  • Administrative Assistant

    4 weeks ago

    Montréal, Canada Choueke Hollander S.E.N.C.R.L Choueke Hollander LLP Full time

    Are you ready to be an integral part of a thriving and reputable law firm in the heart of Montreal? Choueke Hollander LLP is a dynamic team of legal professionals specializing in litigation and commercial law. Our bilingual team combines highly experienced attorneys and young, ambitious lawyers who pride themselves on delivering exceptional legal services to...

  • Coordinatrice Administrative Bilingue Anglais H/F

    7 days ago

    Montréal, QC, Canada Adecco Full time

    Adecco Professional s'est associé à un client pharmaceutique très active qui recherche présentement les meilleurs talents pour un poste de coordonnateur de contrat bilingue à Saint-Laurent, QC - veuillez noter qu'il s'agit d'un poste au bureau avec stationnement gratuit et accessible par autobus (au nord-est de l'aéroport international). Il s'agit d'un...

  • CIBC - Senior Branch Administrator - Wood Gundy - Bilingual

    6 days ago

    Montréal, QC, Canada Canadian Imperial Bank of Commerce Full time

    CIBC - Senior Branch Administrator - Wood Gundy - Bilingual page is loaded CIBC - Senior Branch Administrator - Wood Gundy - Bilingual Apply locations Montréal, QC time type Full time posted on Posted 2 Days Ago job requisition id 2411304 We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who...

  • Administrative Assistant

    2 weeks ago

    Montréal, QC, Canada Hays Full time

    Your new company Hays Specialist Recruitment has partnered with a Property Management company located in Montreal, QC. We are looking to hire a Administrative Assistant to join their team on a contract basis of 3 months, which has the possibility of extension. This candidate will be working from their Downtown Montreal Office on a full time basis. ...