Executive Assistant

2 weeks ago

London ON, Canada Roo & You Full time

About Roo & You:

At Roo & You, we’re dedicated to making family life more enjoyable through our innovative and fun products. As a vibrant startup, we’re all about creativity, collaboration, and supporting each other. We’re on the lookout for a dynamic Executive Assistant who is ready to jump into the heart of our growing organization and help us keep the wheels turning smoothly.

About the Role:

Are you ready to be at the core of a high-growth organization, supporting our CEO and executive team? Are you super organized, proactive, and eager to be the MVP for the executive team? Can you anticipate needs and find solutions to make their (very busy) lives easier? Then this might be your perfect fit. We’re looking for an energetic and detail-oriented person who thrives in fast-paced environments and finds joy in meticulously planning and executing tasks. In this role, you will work closely with our CEO and senior leadership team, gaining exposure to various aspects of our growing company. Your exceptional organizational skills, business acumen, and communication prowess will make you a crucial part of our team, driving excellence and supporting our mission.

Key Responsibilities:

  • Work closely with the CEO and senior leadership team to support their day-to-day operations.
  • Provide administrative assistance, including scheduling meetings, preparing and editing documents.
  • Assist with business operations for our e-commerce company.
  • Coordinate team events and travel, including booking flights, accommodations, and itineraries.
  • Manage the CEO’s calendar and the team calendar.
  • Manage the business email inbox, responding to inquiries promptly and professionally.
  • Track daily expenditures and prepare weekly, monthly, or quarterly financial statements.
  • Handle confidential record retention and destruction.
  • Keep track of office supplies and order additional supplies as required.
  • Create memos, emails, presentations, and reports that are clear and accessible.
  • Take minutes at meetings and maintain an organized filing system.
  • Assist with social media presence and content creation when needed.
  • Assist in prioritizing tasks and managing workloads to streamline processes and enhance efficiency.

Qualifications:

  • Executive Support Experience: Proven experience as an Executive Assistant, preferably supporting one or more executives in a high-growth organization.
  • Experience with Shopify, Slack, Monday.com, and Canva.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Proficiency in office software and a quick learner of new tools and technologies.
  • Excellent written and verbal communication skills, with a professional and approachable demeanor.
  • Strong work ethic and a relentless drive to achieve goals and exceed expectations.
  • Some experience in managing people, demonstrating leadership qualities and the ability to motivate and coordinate team efforts.
  • Proactive approach to problem-solving, with a track record of addressing challenges independently and providing effective solutions.
  • Flexibility to adapt to a dynamic work environment and manage multiple tasks with efficiency.
  • Professionalism in all interactions, representing the brand with integrity.

Not Required, But a Plus:

  • Experience working for an e-commerce company.
  • Bilingual abilities.
  • Understanding of social media.
  • 5+ years of experience supporting one or more executives in a high-growth organization.

What We Offer:

  • Competitive salary and comprehensive benefits package.
  • Opportunities for career advancement within our expanding service department.
  • A supportive and collaborative work environment.
  • Yearly bonuses.
  • Associate Discount Program.
  • Company-wide holiday shutdown.
  • Be part of a creative, supportive, and dynamic team.

At Roo & You, we’re proud to be a startup with a small, close-knit team. While this means we work hard, it also offers exciting opportunities for growth and development. You may be asked to contribute to projects outside of your primary role, allowing you to expand your skills and make a meaningful impact on our company's success.

Our people are the heart of Roo & You, shaping our identity and driving our mission forward. We are committed to providing an inclusive and equitable interview experience for every candidate. As an equal opportunity employer, we celebrate diversity and recognize the importance of inclusive teams in driving innovation. We are committed to providing reasonable accommodations and collaborating with applicants to meet their needs. If you require assistance during the application process due to a disability, please reach out to us—we're here to help.

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