Executive Assistant
2 weeks ago
Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in various administrative tasks.Responsibilities: • Aid executives in preparing for meetings by compiling necessary documents and materials. • Respond to emails and document requests on behalf of executives in a timely manner. • Draft slides, meeting notes, and other documents as needed for executives. • Provide business assistance to executives, including conducting research, preparing reports, and assisting with presentations. • Assist in analyzing and organizing data to support decision-making processes. • Collaborate with other team members to ensure seamless coordination and execution of business tasks. • Coordinate and organize office activities to ensure smooth operations. • Oversee the stock of office supplies and place orders as necessary. • Greet visitors at the office and provide a welcoming environment. • Coordinate inbound and outbound office mail efficiently. • Support HR in scheduling meetings, interviews, and transportation arrangements. • Manage calendars for executives and assist in scheduling appointments and events. • Manage social media marketing and management activities, including content creation, scheduling, and engagement strategies. • Perform basic bookkeeping tasks, such as tracking and recording expenses, processing invoices, and assisting with budget management. • Prepare and manage financial documents, including receipts, invoices, and statements, ensuring accuracy and proper filing. • Assist in coordinating with the accounting department for payroll processing and financial reporting. • Maintain records of financial transactions and reconcile accounts as necessary.Qualifications: • Proven experience in administrative and clerical work, preferably in a similar capacity, with a focus on business assistance and management. • Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. • Exceptional ability to multitask and prioritize tasks effectively in a fast-paced environment. • Friendly and upbeat demeanor with excellent interpersonal skills, fostering positive relationships with colleagues and clients. • Bachelor’s degree or equivalent experience preferred, with coursework in business administration or a related field a plus. • Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams. • Experience in managing multiple priorities, administrative coordination, and logistics, demonstrating strong organizational skills and attention to detail. • Well-organized, detail-oriented, with excellent follow-up skills and the ability to meet deadlines consistently. • Strong analytical skills, with the capability to analyze data and generate insights to support business decision-making processes. • Proven ability to maintain confidentiality and discretion in handling sensitive information and communications. • Experience in basic bookkeeping and familiarity with accounting software is a plus.If you are a proactive and detail-oriented individual with a passion for providing top-level support, managing administrative functions, and leveraging social media for business growth, we encourage you to apply for this exciting opportunity. Join our team and contribute to our success in delivering exceptional administrative support to our executives and ensuring the smooth koperation of our office.
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Executive Assistant
4 days ago
Toronto, ON, Canada Optimize Wealth Management Full timeCompany Description Optimize Wealth Management is a premier wealth management firm in Toronto, ON, dedicated to achieving our clients' financial goals. We provide personalized financial solutions and advice, covering services such as financial planning, portfolio management, tax preparation, debt management, and estate planning. Our holistic approach,...
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Executive Assistant
2 weeks ago
Toronto, ON, Canada Artisan Corporation Full timePosition: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...
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Executive Assistant
4 days ago
Toronto, ON, Canada Adecco Full timeExecutive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with...
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Executive Assistant
4 days ago
Toronto, ON, Canada Adecco Full timeExecutive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Adecco Full timeExecutive Assistant job opening in Toronto, ON Our client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Jumpfactor Marketing Full timeJumpFactor is an Award-winning 7-time Growth 500 Fastest Growing Agency in Canada . We are currently looking for an experienced and highly organized Executive Assistant/Assistant Chief of Staff to support our CEO. Role Overview: The Executive Assistant/Assistant Chief of Staff will be a key partner to our CEO, ensuring smooth execution of executive...
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Executive Assistant
2 days ago
Toronto, ON, Canada Artisan Corporation Full timePosition: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...
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Executive Assistant
2 weeks ago
Toronto, ON, Canada Altis Recruitment Full timeWe are seeking an Executive Assistant to provide high-level administrative support for an executive team within the higher education space. The ideal candidate will have previous experience in calendar management, international travel coordination, event management, and possess exceptional written and verbal communication skills. The Executive Assistant...
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Executive Assistant
3 days ago
Toronto, ON, Canada Alliance REIT Full timeCompany Description Alliance REIT is a private REIT that specializes in the acquisition, development, and management of boutique loft-style residential rental apartments in desirable downtown Toronto neighborhoods. Alliance builds unique living spaces in boutique properties and focuses on dynamic urban neighbourhoods that attract discerning residents....
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Executive Assistant
2 days ago
Toronto, ON, Canada Alliance REIT Full timeCompany Description Alliance REIT is a private REIT that specializes in the acquisition, development, and management of boutique loft-style residential rental apartments in desirable downtown Toronto neighborhoods. Alliance builds unique living spaces in boutique properties and focuses on dynamic urban neighbourhoods that attract discerning residents....
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Medical Science Liaison
3 weeks ago
ON, Canada Medical Assistant Full timeSelect how often (in days) to receive an alert: Medical Science Liaison - Ontario - Specialty ProductsMedical Science LiaisonJoin a team! We are a global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes. We develop, manufacture and market a range of products, primarily in gastroenterology,...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Insight Global Full timeDay-to-Day Insight Global is looking for an Executive Assistant to join our client in Toronto, ON. This is a contract to hire opportunity that is a hybrid work model (on-site 2-to-3-days per week). The successful candidate should have 3-5 years' experience working as an Executive Assistant in a corporate environment. They will be working closely to the CEO...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Luann Bagg Staffing Inc. Full timeExecutive Assistant/ Event Planner Executive Assistant to a President and 2 C-level Executives S alary up to 85,000, great bonus, benefits start immediately and 3 weeks of vacation! This role requires the person to be onsite and in the office 5 days a week . The office is on the subway line and in the midtown area. The Opportunity : Our client has a...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Luann Bagg Staffing Inc. Full timeExecutive Assistant/ Event Planner Executive Assistant to a President and 2 C-level Executives S alary up to 85,000, great bonus, benefits start immediately and 3 weeks of vacation! This role requires the person to be onsite and in the office 5 days a week . The office is on the subway line and in the midtown area. The Opportunity : Our client has a...
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Executive Assistant
3 days ago
Toronto, ON, Canada TDS Personnel Full timeOur client located in North York requires an EA to join their team on a temporary basis. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help...
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Executive Assistant
4 days ago
Toronto, ON, Canada TDS Personnel Full timeOur client located in North York requires an EA to join their team on a temporary basis. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Jumpfactor Marketing Full timeWe are currently looking for an experienced and highly organized Executive Assistant/Assistant Chief of Staff to support our CEO. The Executive Assistant/Assistant Chief of Staff will be a key partner to our CEO, ensuring smooth execution of executive tasks, project management, and personal support. The ideal candidate will have 3-7 years of experience...
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Executive Assistant
3 weeks ago
Toronto, ON, Canada Adecco Full timeExecutive Assistant job opening in Toronto, ON Our client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with...
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Executive Assistant
3 days ago
Toronto, ON, Canada Alliance REIT Full timeCompany Description Alliance REIT is a private REIT that specializes in the acquisition, development, and management of boutique loft-style residential rental apartments in desirable downtown Toronto neighborhoods. This is a full-time Executive Administrative Assistant role located on-site in Toronto, ON. The Executive Assistant will be responsible for...
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Executive Assistant
3 days ago
Toronto, ON, Canada Heaps Estrin Real Estate Team Full timeExecutive Assistant to Cailey Heaps, Founder, CEO & President The Heaps Estrin Team is seeking a highly organized and proactive Executive Assistant to support Cailey Heaps, Founder, CEO & President and our Chief Growth and Innovation Officer. The ideal candidate will excel in both administrative and sales support functions, ensuring the seamless management...
