Office Administrative Assistant
3 weeks ago
Office Administrator III
Whitehorse, YT – Full-Time Permanent
NOC: 13100
Ensero Solutions is an environmental consulting and remediation business with specific expertise in environmental assessment and permitting support, environmental monitoring, site water management, active/passive water treatment, microbiological testing, care and maintenance operations, and turnkey remediation services for the mining industry and broader industrial sectors. We’re building a culture where people can grow their careers and are challenged to solve our client’s toughest environmental problems.
Reporting to the Senior Operations Manager, the Office Administrator provides support to the Operations, Project Managers, and the office. Responsible for completing a variety of tasks including coordination, administrative, financial and logistical support.
Respond to email and telephone queries and direct clients to the appropriate individual as required.
Various administrative duties as requested and/or required including filing and scanning.
Maintaining cleanliness of the office and kitchen/breakout areas.
Manage keycards, keys and parking passes for the office employees (requests and cancellations).
Assist Project Managers in coordinating the activities of project teams to ensure projects progress on schedule and within budget and with the desired quality.
Providing administrative support to project teams and various departments within the office.
Assists the Project Manager with proposal preparation and costing.
Document formatting and editing of project documents and proposals in accordance with company style guide.
Obtain quotes from vendors/subcontractors and support project cost estimates.
Arrange project-related activities including developing and tracking schedules, logistics, materials shipments, and sub-contractors.
Maintain effective relationships with third parties, vendors and sub-contractors.
Enter vendor invoices, receipts, expense claims, and sales invoices into accounting software.
A Bachelor's degree in a relevant background.
5+ years of project administration experience;
Ensero has offices in Colorado (Denver and Fort Collins) and Canada (Saskatoon, Vancouver and Whitehorse) and is well-established as an innovative leader in environmental management, site assessments and permitting, water treatment, remediation technologies, and facility operations.We believe in giving you the opportunity to learn and to help make an impact on the sustainability of the environment.
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