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Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Please ensure you have an updated resume and cover letter ready for uploading.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
To ensure consideration, applications must be RECEIVED no later than 23:59 pm on the closing date. Please note only those applicants selected for further consideration will be contacted.
Please see Special Instructions for more details.Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Competition Number
Competition Number P15409
Posting Title
Posting Title Office Administrator - ILDC
Classification
Classification Band 5
Location
Location Saskatchewan Polytechnic Saskatoon Campus
Other Location(s)
Other Location(s) Saskatchewan Polytechnic Saskatoon Campus
Building
Other Building
Date Posted
Date Posted 05/21/2024
Closing Date
Closing Date 05/30/2024
JIQ #
JIQ # 031
Start Date
Start Date 07/01/2024
End Date
Open Until Filled No
Ongoing
Ongoing Yes
Category of work
Category of work Full Time
Bargaining Unit
Bargaining Unit Professional Services
Hours of Work
Hours of Work Regulated 36 hours (5/4 work pattern)
Salary Range
Temporary Market Stipend
Total Assigned days (AC) / Total Hours per biweekly pay
Posting Status
Posting Status Closed
Special Instructions to Applicants
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA)Job Duties
Job Duties
The Office Administrator is accountable to the Department Administrator of the Instructional and Leadership Development Centre ( ILDC ). This role will be responsible for administering and support of This role will provide administrative support to the ILDC Director, Program Head, Department Administrator, and ILDC Facilitators.
1.Support the Director and Program Head in coordinating, scheduling, marketing, and delivery of faculty development opportunities to all SP faculty.
2.Provide administrative management for faculty training and support and course evaluations systems.
3.Assist in data collection, design, and development of an annual ILDC report.
4.Provide general administrative and professional clerical support to the ILDC team.
5.Support the Department Administrator to ensure the effective and efficient operations of the ILDC .
6.Maintain timetables, schedules and calendars.
7.Monitor budgets for assigned projects to ensure all revenue and expenses are accounted for and discrepancies are clarified.
8.Provide support services for all ILDC on and off campus meetings at provincial and local levels.
9.Provide necessary support to the ILDC Facilitator’s in the development and presentation of workshop materials.
10.Support the Department Administrator in the organization and maintenance of the ILDC filing systems.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
1.Certificate in Office Administration or an equivalent combination of training and experience.
2.Minimum two years recent and relevant experience performing administrative and clerical work.
3.Training and/or experience at the intermediate level in the use of Office 365 (Word, PowerPoint, Excel).
4.Advanced working knowledge of database software (i.e., Access, or other).
5.Intermediate abilities of working with SharePoint and Team Sites.
6.Knowledge of common office procedures.
7.Training and/or experience in minute taking and transcribing minutes.
8.Effective interpersonal skills.
9.Effective written and verbal communication skills.
10.Effective organizational skills.
11.Effective proofreading skills.
12.Ability to manage confidential/sensitive information.
13.Ability to work independently under generalized supervision.
14.Ability to travel.
15.Demonstrates valuing diversity.
Required Qualifications, Skills and Abilities (QSA)
Desired QSA
Posting Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- * How did you hear about this position?
- Saskatchewan Polytechnic Careers Site
- Newspaper
- Workopolis
- SaskJobs.ca
- Social Media
- Personal Referral
- Other
- If you answered 'Other' above, please specify source here:
(Open Ended Question)
