Administrative Support Assistant

2 weeks ago

Vancouver BC, Canada Metro Vancouver Full time

Administrative Professional (Program Assistant I)

Position Status: Full-Time Regular
Human Resources & Corporate Services
Teamsters Local 31
55 bi-weekly


Our Human Resources & Corporate Services Department is seeking an Administrative Professional (Program Assistant I) who will provide support to our Prevention, Field Services, and Security and Emergency Management teams.


You are: highly organized, a self-motivator and you thrive in a busy and dynamic office. advises staff of pending deadlines and information requirements, keeps senior staff informed of status of various activities; Posts, compiles, checks, processes, maintains, and controls a variety of records, files, and statistics related to departmental operations; reconciles and balances complex activity control information requiring procedural determinations; generates lists, invoices, and other information from databases and spreadsheets, identifies unutilized project resources and brings to the attention of a superior; May supervise the work of one or more subordinates engaged in clerical and office support tasks and request temporary clerical assistance as required.
Develops, and upon approval, implements new and/or improved office methods and procedures to increase efficiency and accommodate department requirements and work schedules; handles inquiries requiring explanation of rules, regulations and procedures applicable to the work of the division where a variety of data is required to answer or resolve complaints or related matters; Assists in planning and arranging logistics related to committees, information meetings, seminars, events and workshops; obtains information from external sources on assigned projects; and follows up on phone and written information inquiries.
Monitors divisional administrative budget expenditures and checks that expenditures have been allocated to appropriate accounts; Completion of Grade 12, supplemented by business, administrative and computer courses, preferably completion of a certificate program in office or business administration, plus considerable related experience; or an equivalent combination of training and experience.
Considerable knowledge of office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
Considerable knowledge of computer applications as related to the work performed.
Ability to plan, assign, supervise and check the work of a small group of subordinates engaged in clerical and office support tasks.
Ability to communicate effectively both verbally and in writing.
Ability to compile, maintain, and control a variety of records, reports, and files, to compose non routine correspondence, and type a variety of material.
Ability to operate office equipment and computer applications and to develop and maintain databases, spreadsheets and other computer office support tools.
Learn more about our commitments to diversity, equity, and inclusion .

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