Administrative Assistant

2 weeks ago

Vancouver BC, Canada Roman Catholic Archdiocese of Vancouver Full time

The Ministries and Outreach Office (M&O) is looking for a full-time administrative assistant to provide support to our Marriage Formation program (4 days) and other program support (1 day). This position is essential to the success and smooth operation of the program and requires a person who is goal orientated, highly organized and has a desire to use their skills and talents for the benefit of our marriage ministry. 

Responsibilities

This is an opportunity to engage with couples on their journey towards marriage by supporting the Coordinator and the program with registration, event set-up, and administrative support. Some responsibilities will include, but are not limited to:

  • Receiving and coordinating registration for Marriage Formation courses;
  • Communicating via phone and email with participants;
  • Coordinating volunteers and presenters for courses;
  • Setting up for Marriage Formation courses online and in-person sessions (including audio-visual equipment, venue and hospitality tables);
  • Working with the Communications Office to update webpage & registration page;
  • Purchasing materials and supplies for courses.

This position will also assist other programs, projects or events of the Ministries and Outreach Office for one day a week.

Desired Skills and Experience
  • Minimum three (3) years of previous experience in an office environment;
  • Experience working on programs, including:
  • Assisting the Program Coordinator in managing documents and tracking activities within timelines; 
  • Assisting with scheduling, troubleshooting potential problems, and keeping the Coordinator updated;
  • Ability to learn on the job and take initiative in a fast-paced team environment;
  • Strong organizational skills with the ability to prioritize, multi-task and meet tight deadlines;
  • Calendar Management;
  • Good written and verbal communications skills;
  • A strong desire to serve couples within a servant leader framework;
  • Proficiency with MS Office Suite in particular Outlook, Word, Excel and Power Point;
  • Knowledge of databases preferred;
  • Willingness to learn Church teaching relating to marriage.
Working Environment & Conditions
  • Full time position: Core office hours are Monday-Friday 9:00-4:30;
  • Occasional weekend and evening work will be required, flexibility in schedule may be required from time to time to accommodate program requirements;
  • Excellent benefits package offered including optional pension plan;
  • Successful Police Record Check with Vulnerable Sector Search.
  • Hourly Range: $24.78 - $27.44

Deadline to apply: May 15, 2024

Please submit a résumé and cover letter with “ M&O Marriage Prep AA ” in the subject line to:

Website: 

 
Thank you for your interest; only shortlisted candidates will be contacted.

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