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Part-time Executive Administrative Assistant

2 months ago

Vancouver BC, Canada Waterfront Employers of British Columbia Full time €64,000 - €80,000

Role Overview The WEBC Board Liaison & Executive Assistant supports the General Manager, the WEBC Board, and the Trustees of the ILWU Employer Association Employee Life and Health Trust, Waterfront Foremen’s Life & Health Trust, Waterfront Industry Pension Plan and the Waterfront Foremen’s Pension Plan through comprehensive organizational operations and services.

This role liaises with relevant stakeholders to advance the initiatives of WEBC and the Trusts through participation in the development and implementation of best practices with plans, systems, processes and procedures. This role requires significant judgement and discretion in managing executive administrative functions and board secretariat responsibilities, in addition to acting as an administrative resource to the WEBC office and team.

Relationship Builder:  You thrive on building relationships. You are comfortable working at all levels, including senior industry leadership.

You demonstrate empathy and go the extra mile for external clients and internal stakeholders, while adhering to policies and procedures.

People come to you to help get things accomplished because they know you always get it right.

Adaptable:  You are creative and you find new and better ways to do things. Ensure accurate, secure and effective document management for Trust records, accessible to all Trustees via a secure online portal;
Support with regulatory and policy compliance, and liaise with actuaries, auditors, investment managers & monitors, etc.

Senior Administrative Assistant & Executive Administration
Provide administrative support to the General Manager, Pension Administrator and Benefits Manager
Manage office supplies, invoices and expense claims within budget
Ensuring proper maintenance and functioning of office machinery
Assist in team onboarding and general administrative tasks
Support Pension and benefits processes, Handle correspondence
Prepare presentations and reports for the office and Management Team
Coordinate administrative functions for the office, developing and implementing process improvements
Other projects and duties as assigned

Performs all duties with a strong sense of integrity, while adhering to organizational policies and procedures.
~ Tech-savvy with proficiency in Microsoft 365 products, Adobe Pro, and the ability to learn new tools
~·Flexible with a demonstrated ability to cope with a significant workload while working under time pressure.
~ 5-7 Years in an Administrative Assistant or Executive Assistant role, Office Management role, or equivalent education, training and experience.
~ Diploma in commerce, business administration, or equivalent education and experience
~ Significant experience in managing executive administration functions for a c-suite executive, executive team, and board
~ Working knowledge of pensions and/or benefits is an asset.
~ Working towards or completion of CEBS designation is an asset.
~ Working towards or completion of Project management certification is an asset
~ Ability to work full-time, five (5) days per week (8 hours per day) during regular business hours


The Waterfront Employers of British Columbia (WEBC) is a not-for-profit third party administrator, responsible for supporting health & pension trusts and processing health and pension benefits for approximately 7000 active and retired Longshore and Foremen members and their dependents.

In addition to this competitive compensation, we provide a comprehensive benefits package, ongoing education and a generous pension.

This position is primarily situated within the WEBC office but is included within WEBC’s hybrid work model, providing a limited opportunity to work remotely part-time. For in office work we’re located in Railtown, close to transit and just minutes away from Gastown and Chinatown. Our office features beautiful exposed brick, modern workstations in an open environment.