Executive Assistant to Senior Leadership

3 weeks ago


Vancouver BC, Canada Aquilini Group Full time
Job Summary

We are seeking a highly skilled and organized Legal Administrative Assistant to provide exceptional support to our Senior Aquilini Executives. As a key member of our Executive Office team, you will be responsible for providing administrative support, managing projects, and maintaining confidentiality.

Key Responsibilities
  • Provide administrative support to Senior Aquilini Executives, including calendar management, meeting preparation, and travel arrangements.
  • Monitor and manage projects, ensuring timely completion and effective communication with stakeholders.
  • Maintain accurate and up-to-date records, including filing systems and databases.
  • Prepare and draft correspondence, reports, and presentations as required.
  • Coordinate meeting logistics, including catering and guest arrangements.
  • Provide administrative support for corporate secretary functions, including minute taking and record-keeping.
  • Manage ownership requirements and maintain key contact databases.
Requirements
  • A minimum of one year of strong administrative experience.
  • Possession of a Legal Administrative Assistant Certificate is an asset.
  • Sound business judgment and the ability to handle sensitive and confidential information.
  • Previous experience working in a fast-paced, multi-level, project-based environment.
  • Excellent communication and organizational skills.
  • Ability to work effectively in a team environment and provide exceptional customer service.
What We Offer

We offer a comprehensive benefits package, including health, dental, and vision care, as well as opportunities for professional growth and development. Our dynamic and supportive work environment is designed to help you succeed and make a tangible impact.

If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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