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Executive Administrative Assistant

4 months ago

British Columbia, Canada British Columbia Lottery Corporation Full time

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Executive Assistant, Business Technology
Location: Remote within, BC, CA
Job Function: Information Technology
For our people, our players, our communities, our industry, and our planet.

 
Lottery | Casino | Sports

 
Being a social purpose company, we are not only able to better align our business decisions with our purpose, but more importantly, we are committing to doing our part in creating a better world.
We bring our purpose to life by ensuring all our actions, behaviours and decisions create benefits for communities and the planet.
Motivated and guided by our social purpose, everything we do must benefit the greater good. And we encourage our employees, partners, players, industry and communities to engage with us on this ambition. Most of our jobs can be done remotely providing you reside in BC.

 
For those who prefer working in a community with others, we have two beautiful offices in convenient locations:

 
This is a Permanent, Full Time opportunity
To fulfill our social purpose we have a vision to revolutionize gambling entertainment through engaging experiences that build and benefit communities. We operate national and provincial lotteries in partnership with 3500 retail partners, provide the games, technology & oversight to 37 brick & mortar casinos, and operate a safe secure and 100% legal online gambling presence PlayNow.com. 6 billion in net income to the Province of B.C. to support First Nations, local host governments, health care, education and community programs across the province.
The objective of the Executive Assistant role is to ensure organizational efficiency by providing coordination, customer service, relationship management and administrative support at the executive level. The role draws upon practical and specialist knowledge of business support processes and procedures in order to respond to internal and external customers and provide timely delivery of task-oriented, transactional, reporting and processing services with confidentiality, discretion and politically sensitive judgment. The role will also provide support on business planning, and detailed budget analysis, planning, tracking and reporting.
Supports the Chief Information Officer by conducting diverse and complex business support analysis and coordination activities, providing specialized advice and solutions as required while ensuring adherence to corporate and government policies and procedures.
Proactively resolves complex, confidential, sensitive, moderate to high-risk business support issues with limited direction and escalates issues as required and through the appropriate channel.
Provides support to the Business Technology senior leadership team by attending the appropriate meetings, creating meeting agendas, handling the preparation of minutes and establishment of deadlines for action and ensures work is completed according to deadlines to ensure strategic objectives are being met.
Coordinates, prepares and gathers information to assist in the preparation of reports, business and operating plan documents, fiscal program reports and status reports, including for the executive leadership team (ELT) and the BCLC board and board committees, as well as follow up with the appropriate individuals.
Responsible for administrative support processes that include the management of incoming correspondence, inquiries, coding purchase requisitions, directing forms for signature and other support processes as required.
Participates in business planning and provides detailed budget analysis, planning, tracking and reporting.
Makes recommendation for new approaches to business support work and broader issues resolution; Post-secondary business education;
5-7 years progressively responsible related experience, which includes at least five years’ experience in a senior executive support role with business project management experience, budgeting and business planning exposure;
Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process;
Experience with travel and event/meeting planning;
Technical Requirements
Excellent administrative skills with strong working knowledge of word processing, report generation and presentation creation; Proved executive-level support and adherence to confidentiality and sensitivity issues experience;
Intermediate skills and understanding of project management and execution;
Basic knowledge of ERP systems (SAP is ideal);
Problem solving and analytical thinking/innovation;
General business acumen;
General office computer systems skills;
Defined benefit pension plan which provides a recurring income you can depend on for life throughout retirement
We pride ourselves on our flexible working model which supports work-life integration and our 37.Professional development including education/certification sponsorship, in house leadership cohorts, LinkedIn Learning
We value Respect, Integrity and Community, and we provide an inclusive environment where everyone can feel like they belong .
Our social purpose is much more than returning 100% of net income to the province in the form of healthcare & education programs, and community gaming grants. Did you know BCLC is an industry leader in player health and safe & responsible gambling? Administrative Assistant, Project Manager, Relationship Manager, Accounting, Executive Assistant, Technology, Administrative, Customer Service, Finance
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