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Document Specialist – Evening Supervisor

2 months ago

Toronto, Canada Cassels Brock & Blackwell LLP Full time

About Us:

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.


Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.


Role Overview:

Our Toronto office is currently recruiting for a DPC Evening Supervisor in the Document Production Department. This role requires a candidate with excellent interpersonal skills, strong leadership abilities, and a proven track record in team management. The ideal candidate should be able to take initiative, work with minimal supervision, and effectively coordinate and motivate team members to ensure smooth operations.


The successful candidate will be responsible for:

  • Correcting/Formatting corrupted documents.
  • Troubleshooting technical issues with documents.
  • Revising documents as per professionals' mark-ups.
  • Converting documents from various versions to Word using styles and cross-references.
  • Converting pdfs to Word with proper formatting (if requested) as well as conversions to PDF from Word, Excel, etc.
  • Manipulation of pdf documents (redacting, reducing size, adding text, etc.).
  • Compiling closing books using Closing Folders.
  • Transcribing documents including letters, memos, and correspondence or copy-typing handwritten notes.
  • Coding documents in Ipro Eclipse.
  • Providing support to lawyers, articling students, law clerks and staff as required and requested.


The successful candidate must have the following education, experience and/or demonstrated skills:

  • A minimum of 8-10 years as a document specialist in a similar environment.
  • Proven experience in a leadership role, with the ability to manage and mentor a team effectively.
  • Advanced computer skills in Microsoft Word, Excel, PowerPoint, Visio, Kofax, Adobe Professional, iPro Eclipse, Internet applications, and digital dictation software.
  • Strong administrative and organizational skills, with exceptional attention to detail.
  • Ability to work under pressure, be flexible, and adapt to changing situations easily.
  • Ability to work well with all types of personalities and levels of responsibility.
  • Ability to manage multiple priorities, meet deadlines, and exhibit sound judgment.
  • Exceptional communication skills.
  • Excellent interpersonal skills and a strong customer-service orientation.
  • Ability to take initiative, work with minimal supervision, and collaborate effectively as part of a team.
  • Demonstrated ability to coordinate tasks, delegate responsibilities, and ensure team productivity.


Employment Type: Permanent, Full-Time

Hours: Monday – Friday: 2:30PM – 10:30PM


What we offer:

  • Competitive compensation + Extended Health & Dental Care.
  • RRSP Matching Program.
  • Education/tuition allowance.
  • Fitness Reimbursement Program.
  • Diversity and Inclusion Centric Culture.
  • A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
  • A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
  • A business casual dress code (client/day specific).
  • Employee referral bonus.
  • A hybrid work environment.


Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.


We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.