Document Specialist

2 months ago

Toronto, Canada Cassels Brock & Blackwell LLP Full time

**About Us**:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

**Our Culture**:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

**Role Overview**:

- Correcting/Formatting corrupted documents.
- Troubleshooting technical issues with documents.
- Revising documents as per professionals' mark-ups.
- Converting documents from various versions to Word using styles and cross-references.
- Converting pdfs to Word with proper formatting (if requested) as well as conversions to PDF from Word, Excel, etc.
- Manipulation of pdf documents (redacting, reducing size, adding text, etc.).
- Compiling closing books using Closing Folders.
- Transcribing documents including letters, memos, and correspondence or copy-typing handwritten notes.
- Coding documents in Ipro Eclipse.
- Providing support to lawyers, articling students, law clerks and staff as required and requested.
- A minimum of 5 years as a document specialist in a similar environment.
- Strong administrative and organizational skills as well as above average attention to detail.
- Ability to work under pressure, be flexible and adapt to changing situations easily.
- Ability to work well with all types of personalities and levels of responsibility.
- Ability to manage multiple priorities, meet deadlines and exhibit sound judgment.
- Exceptional communication skills.
- Excellent interpersonal skills and very customer-service oriented.
- Ability to take initiative, work with mínimal supervision as well as work as part of a team.

**Employment Type**: Permanent, Full-Time (Fully Remote)

**Hours**:
**Monday**: 2:00 pm - 11:00 pm

**Friday**: 5:00 pm - 11:00 pm

**Saturday**:2:00 pm - 9:00 pm

**Sunday**:8:00am - 4:00 pm
- **What we offer**:_
- Competitive compensation + Extended Health & Dental Care
- RRSP Matching Program
- Education/tuition allowance
- Fitness Reimbursement Program
- Diversity and Inclusion Centric Culture
- A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
- A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
- A business casual dress code (client/day specific)
- Employee referral bonus.
- A hybrid work environment

**Job Types**: Part-time, Permanent

**Benefits**:

- Company events
- Tuition reimbursement
- Wellness program
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Evening shift
- Every Weekend

Application question(s):

- Are you comfortable working in a remote setting?
- Do you have experience working within a law firm or corporate environment?
- Are you willing to undergo a background check, in accordance with local law/regulations?

**Experience**:

- Document Specialist: 5 years (preferred)

Work Location: Hybrid remote in Toronto, ON M5H 0B4

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