Executive Assistant

1 month ago

Markham, Canada Sofina Foods Inc. Full time

Executive Assistant – Latrus Family Office



This rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family – has a demanding domestic and overseas travel schedule.


This critical role reports to the CEO of the family office and ensures that the chairman’s administrative needs – business and personal – have been attended to in full, with exacting attention to detail, forethought and pre-emption. The incumbent will form part of a team of two Assistants with the other being based in the UK. Given that the primary work commitment is in the UK, the UK-based EA will be the primary noting that there is a requirement to share workload, insights and learnings as required. The Toronto-based team member will also support the CEO of the Family Office, and other ad hoc projects bringing an additional degree of variety and challenge to this unique position.


As is to be expected with such a high-profile and demanding role, there is a requirement for ad-hoc out of hours and weekend working, for example when the family are travelling. Accordingly, the role is suited only to those able and prepared to work flexibly to suit the chairman, business and family as well as accommodate time differences between various locations. This is an office-based role.




Key responsibilities:

  • Provide administrative and other support to the family office operations, the family principals as well as to the wider family when necessary.
  • Work in partnership with the Chairman’s Executive Assistant to take direction on the schedule.
  • Book all travel accommodations; coordinate private jet and communicate with staff and pilots, prepare flight manifests, hotels, transportation and car services; prepare detailed itineraries and travel packages.
  • Monitor the Chairman’s movements while travelling regardless of time zone
  • Maintain and 12 month movement calendar for the family and assets (personal travel, charter requests etc.)
  • When the principal is in Canada provide daily support – layout out the office with all meeting materials (to be provided by the principals Executive Assistant
  • Work with the VP of Operations and the property managers at each location to ensure all properties are being maintained and ready for the families arrival at short notice
  • Carry out research for the principals and family members
  • Manage ad-hoc projects as and when required by the family


Skills, qualifications and experience:

  • 5+ years of experience working as a Executive Assistant at a c-suite level
  • Previous experience arranging travel via private jet and flight manifests would be an asset
  • High level of professionalism and etiquette with exceptional organizational skills.
  • Proactive, and able to manage multiple projects and priorities.
  • Strong verbal and written communication skills.
  • Operates at a high level and uses good judgement when dealing with highly sensitive and confidential documents.
  • Extremely detailed with a strong sense of priority.
  • Strong integrity and very trustworthy.
  • Calm demeanour combined with the ability to cope with ambiguity and manage short-notice change with minimal direction.
  • Exceptionally efficient time-management skills.
  • IT literate


About Sofina:


Sofina Foods is Canada’s leading manufacturer and supplier of primary and further processed protein domestically and internationally. With the recent acquisition of Karro Foods, Youngs Seafood and Greenland Seafood Sofina has become a truly global multi-protein food business with 44 sites across Canada, UK, Republic of Ireland, Germany and France. [YR3] Within our diverse, talented and dedicated Sofina family we have 13,000 employees sharing our values and striving to be the most successful food company in the world.


Our Vision


To be the most successful food company in the world.


Our Core Values


Integrity, Respect and Accountability

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