Assistent der Geschäftsleitung

Your professional transformation starts here

Are you full of great ideas? Do you dream of building a greener future as part of a company that values your skills and opinions? Are you looking for a flexible employer that will give you the opportunity to grow within the company?

This job is for you

Our Benefits:

• Competitive salary and annual bonus
• Complete group insurance program (dental, medical, life insurance, disability insurance, etc.)
• Telemedicine and Employee Assistance Program
• Pension fund with employer contribution
• Reimbursement for gym and physical activities
• Opportunities for professional development and advancement within the company

The Senior Executive Assistant to the CEO is responsible for providing advanced, high-level administrative support to the CEO, playing a key role in ensuring smooth operations and supporting strategic objectives. This role requires exceptional organizational skills, strategic vision, and the ability to manage high-level relationships. The ideal candidate will have extensive executive support experience, excellent communication skills, and a proactive approach, adding value through operational efficiency and stakeholder management.

Responsibilities:

• Demonstrate a deep understanding of the company’s mission, vision, and objectives to ensure perfect alignment of activities and drive consistent progress toward organizational goals
• Provide high-level analytical support, synthesize data, and present information to facilitate executive decision-making
• Identify and resolve issues proactively, offering solutions to ensure work continuity and minimize disruptions
• Manage and prioritize the CEO's agenda, including scheduling meetings, resolving scheduling conflicts, and coordinating with internal and external contacts
• Ensure the CEO is informed of all commitments and prepared for upcoming events
• Make independent decisions in key areas, using sound judgment to act on behalf of the CEO when necessary
• Serve as a liaison between the CEO and government representatives, regulatory bodies, and other key stakeholders
• Draft, proofread, and translate various documents (invitations, presentations, correspondence, memos, etc.)
• Prepare expense reports and follow up on approvals
• Organize and oversee complex travel itineraries, accommodations, and logistics for domestic and international travel
• Track decisions and actions taken by the CEO, ensuring follow-up and implementation
• Assist the CEO with personal tasks as needed to allow focus on strategic responsibilities
• Support office management activities, from coordinating facilities to managing supplies and resources, as needed
• Any other related tasks as required

Requirements and Skills:

• University degree or equivalent experience preferred
• Minimum of 5 years of experience supporting senior executives
• Experience in an environment where the executive team is spread across multiple sites/regions. (an asset)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools (Zoom, Microsoft Teams, etc.)
• Proficiency in Nitro Pro
• Perfect bilingualism (oral and written)
• Excellent grammar skills (French/English)
• Discretion and respect for confidentiality
• Exceptional organizational, time management, and prioritization skills
• Strong judgment, initiative, and autonomy
• Flexibility and teamwork skills
• Proactive with a keen attention to detail
• Positive attitude and problem-solving approach
• Ability to work both independently and collaboratively

Give meaning to your career and help us make a difference: become a transformation champion

At Sanimax, we see strength in diversity, and we are proud to be an equal opportunity employer