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Payroll/Administrative Assistant
2 months ago
Position: Payroll/Administrative Assistant
Location: Etobicoke
Salary: $30 per hour
Schedule: Monday to Friday, 8:00 am to 4:00 (fully onsite)
Job Type: Contract until December 31, 2024
Quantum has an immediate opportunity for a Payroll/Administrative Assistant to work with our client, a Crown Corporation on a temporary contract in Etobicoke.
We are seeking a dedicated and detail-oriented Payroll/Administrative Assistant. This position primarily focuses on timekeeping for a large portfolio of employees, with additional administrative responsibilities. The ideal candidate will have payroll/timekeeping experience, proficiency in MS Office, and strong administrative skills.
Key Responsibilities:
Payroll Administration:
- Manage timekeeping for approximately 180, including checking swipe records and ensuring accuracy.
- Submit verified hours to the payroll department and assist in payroll adjustments as necessary.
- Support the payroll process in collaboration with the Supervisor, ensuring timely and accurate submissions.
Administrative Support:
- Prepare and maintain reports related to employee scheduling, headcount, and insurance.
- Create and distribute invitations and memos, and design PowerPoint presentations as needed.
- Assist with completing insurance forms, and other related documentation, including sick leave and accommodations tracking.
Reporting and Documentation:
- Generate bi-weekly overtime reports and maintain accurate records of employee hours and schedules.
- Act as a recording secretary for meetings, ensuring accuracy of minutes.
Employee Support:
- Provide assistance to employees regarding payroll inquiries, including deductions, missing overtime, and pay discrepancies.
- Help troubleshoot computer-related issues and facilitate communication between employees and management.
Qualifications:
- Previous experience in payroll and timekeeping is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with a demonstrated ability to create professional reports and presentations.
- Knowledge of insurance and WSIB processes and forms is preferred.
- Strong organizational skills with attention to detail and the ability to manage multiple tasks.
- Excellent communication skills, both verbal and written.
- Ability to maintain confidentiality and handle sensitive information responsibly.
Please send your resume in Word format to Rory Colgan at rory.colgan@quantum.ca.
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