Payroll Supervisor

1 month ago

Etobicoke, Canada Ontario Health atHome Full time

**Job Description**:
Payroll Supervisor - Repost

**Competition #**:FY2425-027

**Date Posted**:August 21, 2024

**Date Closed**:August 30, 2024

**Salary Range**:Ontario Health atHome Non-Union Band 5 - $77,922.00 to $93,043.00

**Reports to**:Director, Payroll

**Category**:Permanent Full-time

**Location**:Etobicoke Office - 401 The West Mall (MH)

**_
CARE AND BE CARED FOR - THIS IS YOUR HOME_**

Reporting to the Director, Payroll, the Supervisor, Payroll is responsible for the day-to-day supervision of payroll operations and the payroll system at Ontario Health atHome Mississauga Halton region to include system administration, maintenance and configuration of the in-house payroll system.

***

**What will you do?**

**Payroll Activities**
- Supervises the preparation and distribution of all components of payroll to ensure timely and accurate delivery of service
- Responsible for correcting the accounting distribution-related errors in payroll to allow the processing of payroll
- Analyzes the pension data for all employees to reconcile differences
- Compiles and uploads the pension reconciliation to Healthcare of Ontario Pension Plan (HOOPP)
- Maintains the payroll system and supervises the maintenance of full and accurate payroll records
- Establishes deadlines and ensures they are met
- Schedules and coordinates the processing of the payroll data with Human Resources, Accounting and other organizational departments
- Ensures payroll activities comply with the Employment Standards Act (ESA); in liaison with Human Resources
- Review manual calculations to ensure accuracy and compliance for cheques, leaves of absence, benefits and adjustments that impact pay
- Oversees completion of Records of Employment (ROE)
- Responsible for the development, maintenance and configuration of appropriate payroll processes (e.g. checks and balances) to ensure completeness and accuracy of all payroll related activities; performs accurate and timely analysis and provides reports to managers
- Ensures compliance for the deduction and remittance of all statutory deductions and employee benefits; Canadian Revenue Agency (CRA), Workplace Safety and Insurance Board (WSIB), Employer Health Tax (EHT), HOOPP Member Data Collection (MDC) and benefit carrier etc., within prescribed timelines
- Responsible for the preparation and filing of required reports to government agencies and other organizations to include annual reconciliations for WSIB, EHT and HOOPP MDC
- Supervises year-end activities, including CRA year-end reporting, T4 and T4A information and summaries
- Leads various corporate campaigns through payroll deductions
- Prepares the audit support documentation and information as needed for internal, external and regulatory audits
- Develops routine and ad hoc reports on payroll-related matters and provides the required financial and statistical compensation data for the organization; including information to support the collective bargaining process
- Ensures compliance with Corporate, Government and external auditor’s control requirements
- Ensures high standards of control are in place to safeguard confidentiality and segregation of functions
- Ensures compliance with corporate policy and procedures, legislation and collective agreement(s)
- Provides backup in the absence of the Payroll Assistant

**Payroll System Management**
- Performs system administrator functions for the payroll system; identifies and recommends system enhancements and leads change necessary to maximize the effectiveness of the payroll system
- Ensures all formulas and calculations required are configured and calculated; identifies data integrity issues with payroll system and ensures resolution
- Ensures the development and maintenance of records associated with computer processing of payroll data and payroll procedures comply with legislative requirements, collective agreement(s), accounting principles, financial control procedures and Ontario Health atHome Mississauga Halton region policies for payroll functions
- Establishes and maintains payroll security

**Financial Management**
- Reconciles and prepares the monthly payroll journal entry for import into the financial General Ledger (GL)
- Ensures compliance with the financial and statistical requirements of the Ministry Of Health Long Term Care (MOHLTC) for Management Information Systems (MIS)
- Assists in the development of the annual compensation budget by providing pertinent financial and statistical data for compensation
- Liaises with Finance and Human Resources to reconcile payroll to compensation-related GL accounts and assist in analyzing payroll expenses, full-time equivalent and headcount

**Leadership**
- Participates in the development and successful implementation of the department’s annual priorities in alignment with the organizational priorities
- Implements and monitors tools and processes that enable the delivery of high-quality and safe services
- Reviews, assesses and/o

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