Document Control Analyst

2 months ago

Calgary, Canada NES Fircroft Full time

Job title: Document Control Analyst (Senior)

Location: Calgary

Contract length: 01 year

Start date: Oct 07th, 2024

Schedule: Mon-Fri (40 hours/week) Hybrid


Description:

Our client is a major North American energy company based in Calgary, Alberta - Canada, that develops and operates natural gas pipelines, storage facilities and power-generation plants, with focus on renewable energy sources.


What you’ll do:

  • Responsible for all records and document management and its overall performance;
  • Advise on all process, issues, urgent matters and directs how the work is done;
  • Establish all protocols for both internally and with external stakeholders;
  • Oversee the day to day activities of the Document Control team;
  • Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information;
  • Develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System, including a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents;
  • Assess, understand, consult and make decisions with respect to the projects requirements for information management;
  • Develop Document Control practices and procedures for the field office in work with field staff to implement;
  • Conduct business analysis of information flows and determine the appropriate document control processes to support the business process;
  • Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices;
  • Collaborate with team members and other stakeholders to manage and protect their information;
  • Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates;
  • Conduct self-audits to assess gaps, and determine and implement corrective action;
  • Lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system;
  • Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.;
  • Plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).


Minimum Qualifications:

  • Bachelor’s Degree in a relevant field, such as business administration, information management, or engineering.
  • 10 years of Document Control experience
  • Experience with Pipeline Projects
  • Advanced skills with MS Office suite, and electronic document management systems
  • Experience in managing permissions, SharePoint, OpenText & Bluebeam

Preferred Qualifications:

  • Experience with Oil & gas Companies
  • Excellent written and verbal communication skills.
  • Ability to work independently as well as within a team.
  • Strong analytical and organizational skills are required
  • Ability to handle multiple contractors in a variety of projects is essential.



Apply here or send your resume to globalrecruitment@nesfircroft.com directly to apply.

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