Document Control Analyst, Calgary, AB

3 months ago

Calgary, Canada Randstad Canada Full time
Description:

Coastal GasLink (CGL) Commercial Governance Analyst

1. Administration of CGL joint governance committees, including:

• Manage and coordinate committee meetings including scheduling, meeting facilitation (via Microsoft Teams), tracking of action items

• Draft meeting minutes and required documentation for each of the committees

• Coordinate stakeholder review of meeting minutes and presentations

• Facilitate adherence to timelines for reviewing and approving minutes as well as closing actions items

• Track and maintain accurate records of committee deliverable status

• Ensure consistency across all committees, recognize there are topics that should be brought into different committees

• Implementation of and ensuring adherence to updated Terms of References for each of the committees

• Review and update governance calendar in accordance with requirements.

• Administration of committee Decision Records (as required)

2. Assisting with development and management of systems for tracking CGL commercial commitments and central document storage, including:

• Commitment database development and maintenance

• Migration of finalized and draft commercial documents from various electronic sources into a consolidated CGL Commercial Governance system

• Development of electronic filing system processes and procedures

• Responding to information or historical file queries from multiple internal CGL or TC Energy stakeholder groups.

Please submit your resume to paul.dusome@randstad.ca

Advantages
• Implementation of and ensuring adherence to updated Terms of References for each of the committees

• Review and update governance calendar in accordance with requirements.

Responsibilities
Description:

Coastal GasLink (CGL) Commercial Governance Analyst

1. Administration of CGL joint governance committees, including:

• Manage and coordinate committee meetings including scheduling, meeting facilitation (via Microsoft Teams), tracking of action items

• Draft meeting minutes and required documentation for each of the committees

• Coordinate stakeholder review of meeting minutes and presentations

• Facilitate adherence to timelines for reviewing and approving minutes as well as closing actions items

• Track and maintain accurate records of committee deliverable status

• Ensure consistency across all committees, recognize there are topics that should be brought into different committees

• Implementation of and ensuring adherence to updated Terms of References for each of the committees

• Review and update governance calendar in accordance with requirements.

• Administration of committee Decision Records (as required)

2. Assisting with development and management of systems for tracking CGL commercial commitments and central document storage, including:

• Commitment database development and maintenance

• Migration of finalized and draft commercial documents from various electronic sources into a consolidated CGL Commercial Governance system

• Development of electronic filing system processes and procedures

• Responding to information or historical file queries from multiple internal CGL or TC Energy stakeholder groups.

Please submit your resume to paul.dusome@randstad.ca

Qualifications
3-5 years of Document Control experience

Strong communication skills

Ability to work on multiple projects with minimal supervision.

Summary
Description:

Coastal GasLink (CGL) Commercial Governance Analyst

1. Administration of CGL joint governance committees, including:

• Manage and coordinate committee meetings including scheduling, meeting facilitation (via Microsoft Teams), tracking of action items

• Draft meeting minutes and required documentation for each of the committees

• Coordinate stakeholder review of meeting minutes and presentations

• Facilitate adherence to timelines for reviewing and approving minutes as well as closing actions items

• Track and maintain accurate records of committee deliverable status

• Ensure consistency across all committees, recognize there are topics that should be brought into different committees

• Implementation of and ensuring adherence to updated Terms of References for each of the committees

• Review and update governance calendar in accordance with requirements.

• Administration of committee Decision Records (as required)

2. Assisting with development and management of systems for tracking CGL commercial commitments and central document storage, including:

• Commitment database development and maintenance

• Migration of finalized and draft commercial documents from various electronic sources into a consolidated CGL Commercial Governance system

• Development of electronic filing system processes and procedures

• Responding to information or historical file queries from multiple internal CGL or TC Energy stakeholder groups.

Please submit your resume to paul.dusome@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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