Document Control Analyst
2 days ago
Job title: Document Control Analyst (Senior)
Location: Calgary
Contract length: 01 year
Start date: Oct 07th, 2024
Schedule: Mon-Fri (40 hours/week) Hybrid
Description :
Our client is a major North American energy company based in Calgary, Alberta - Canada, that develops and operates natural gas pipelines, storage facilities and power-generation plants, with focus on renewable energy sources.
What you’ll do:
- Responsible for all records and document management and its overall performance;
- Advise on all process, issues, urgent matters and directs how the work is done;
- Establish all protocols for both internally and with external stakeholders;
- Oversee the day to day activities of the Document Control team;
- Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information;
- Develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System, including a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents;
- Assess, understand, consult and make decisions with respect to the projects requirements for information management;
- Develop Document Control practices and procedures for the field office in work with field staff to implement;
- Conduct business analysis of information flows and determine the appropriate document control processes to support the business process;
- Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices;
- Collaborate with team members and other stakeholders to manage and protect their information;
- Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates;
- Conduct self-audits to assess gaps, and determine and implement corrective action;
- Lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system;
- Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.;
- Plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
Minimum Qualifications:
- Bachelor’s Degree in a relevant field, such as business administration, information management, or engineering.
- 10 years of Document Control experience
- Experience with Pipeline Projects
- Advanced skills with MS Office suite, and electronic document management systems
- Experience in managing permissions, SharePoint, OpenText & Bluebeam
Preferred Qualifications:
- Experience with Oil & gas Companies
- Excellent written and verbal communication skills.
- Ability to work independently as well as within a team.
- Strong analytical and organizational skills are required
- Ability to handle multiple contractors in a variety of projects is essential.
Apply here or send your resume to directly to apply.
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