Coordinator, Events

2 weeks ago

Toronto, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

POSITION TYPE: Full-Time

ANTICIPATED START DATE: June 3, 2024 

REPORTS TO: Director, Events & Artist Relations


ORGANIZATION SUMMARY

The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is comprised of four key pillars: Educate through our music education charity MusiCounts’ programs and initiatives, Develop emerging artists through mentorship and development programs, Celebrate Canadian artists through The JUNO Awards and other year-round initiatives, and Honour music industry icons through the Canadian Music Hall of Fame.


OVERALL POSITION 

The Coordinator, Events will be an integral part of the Events team and be responsible for supporting and on-site execution for a variety of events such as the Canadian Music Hall of Fame initiatives, 365 event execution and events during JUNO Week. This is an exciting opportunity for a highly-skilled, passionate and dedicated individual who has excellent event management skills, an eye for the details and a keen interest in the Canadian music industry. 


RESPONSIBILITIES

  • Lead and support the planning and execution of several CARAS and JUNO events
  • Coordinate event logistics such as talent, production, food and beverage, suppliers, rentals, creative assets, volunteers, etc. 
  • Manage on-site event coordination, production, and volunteer briefing, including handling rehearsals and/or sound checks 
  • Act as a main point of contact for third-party suppliers, contractors, and volunteers
  • Create and maintain event documents including, but not limited to, show flows, production schedules, rehearsal schedules, advances, and invite lists 
  • Support budget management, cost tracking and reconciliation 
  • Research venues, suppliers, and contractors, ensuring a range of diverse and inclusive representation 
  • Continuously work with the department on improving event execution 
  • Provide administration support and complete other department-related duties as required and assigned


CANDIDATE QUALIFICATIONS & CHARACTERISTICS

  • 1+ years related experience in event planning and execution 
  • Experience leading and executing a variety of events, both preparation and execution
  • Demonstrated ability to successfully manage multiple projects and competing deadlines
  • Ability to think creatively and is solutions-oriented 
  • Proven commitment to delivering excellence in client service 
  • Ability to work in cross-functional internal and external teams
  • Proficient with Google Suite and Microsoft Office required 
  • Willingness to work flexible hours based on event schedule 
  • French as a second language, an asset
  • Working knowledge of Canadian music and culture, an asset 


BENEFITS OF WORKING AT CARAS

  • Flexible working location/Hybrid model
  • 2 weeks vacation
  • Extended group benefits
  • Reduced Summer hours
  • Paid December holiday break (in addition to paid vacation)
  • Networking with Industry professionals
  • Exposure to all facets of the Canadian Music Industry
  • New Artist/Music Discovery



PLEASE EMAIL A PDF COPY OF YOUR RESUME AND COVER LETTER TO: 

Neil Maclellan  - neil@thetalentcode.ca


SUBJECT LINE: Application - CARAS - Coordinator, Events


Deadline for resume submission – May 10, 2024


We want to thank all applicants for their interest, however only those selected for interviews will be contacted.


CARAS embraces the diversity of all people, including those with disabilities, and aims to maintain an inclusive and equitable workplace where employees feel valued, respected, and supported. We encourage individuals who identify as Indigenous, Black, a person of colour, as having a disability and/or as a member of the 2SLGBTQ+ communities to apply.  If you require an accommodation at any time during the recruitment process, we would be happy to work with you to meet your needs.



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