Event Coordinator

1 month ago

Toronto, Canada Redstone Agency Full time

**_What does the opportunity include? _**
- **Join a world-class team with a corporate culture like no other **People are our priority. We want you to bring your whole self to work each day.
- **Learn and advance within a rapidly growing agency** We value career growth and development by investing in you.
- **You will have a lot of responsibility and be challenged daily** You have the freedom to provide input and make your clients’ organizations better.
- **The scale and scope of what Redstone does will surprise you** The rapid pace of change makes it imperative for us to be smart and open-minded in the way we serve our clients.

Sound like Redstone might be the right place for you? Keep reading

**_
What your team does:_**
Redstone is an industry-leading agency focused on delivering outsourced services to not-for-profit professional and trade associations. These services include consulting, event design & strategy planning, venue selection & destination management, budget management, registration management, program & abstract management, speaker management, event marketing & communications, supplier & logistics coordination, sponsor & exhibitor management, digital and hybrid event management, in-person event management, and so much more

**_
What you’ll do:_**
- Support all aspects of event planning while meeting strict deadlines and working within budget
- Nurture and build relationships with vendors, venues, and stakeholders
- Proactively identify and become proficient in digital event platforms (a few of our favourites are PheedLoop, Hopin, StreamYard, Airmeet, Zoom, and more) while solving technical challenges
- Conduct technology platform demos, make selections, prepare reports on recommendations
- Coordinate and facilitate logistics for events, including development of critical path, site preparation, catering, entertainment, transportation, décor, marketing materials, and onsite event execution (virtual or in-person)
- Support event registration and on-going communication with event attendees
- Attend committee meetings, board meetings, and conference calls and take minutes
- Support risk management development and contingency plans, anticipating attendee needs and preparing against potential risks
- Source suppliers and negotiate for best value
- Prepare and deliver weekly/monthly reporting to clients and management as needed
- Maintain up-to-date databases (sponsorship, attendee, membership, etc.)
- Onsite event execution
- Completion of other tasks essential to the successful delivery of events according to scope and/or at Managements’ request
- Coordinate marketing initiatives including but not limited to e-blasts, call campaigns, manage website updates, registration drives, social media posts, etc.

**_ You’ll thrive in this role if:_**
- You are excited about the idea of doing meaningful work and have an eagerness to learn, grow, and contribute to Redstone and our clients’ success
- You have a university degree or college diploma in Business, Event Management, Communications or another related program
- You are proficient with MS Word, Excel, PowerPoint and Outlook
- You are comfortable testing new technology, new event platforms, and able to make informed recommendations to clients based on functionality, budget, and client-needs
- You can juggle priorities and adapt in a busy and ever-changing environment, balancing multiple projects, managing multiple, concurrent events, and adhering to strict deadlines
- You have the ability to work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons

**_ Serious bonus points if:_**
- You have experience working at an Agency, and/or the Events and Association Management industry
- You have relevant, full-scope event planning experience
- You have experience executing digital events (webinars, virtual conferences, etc.)
- You have experience with **some** of the following key areas:

- Meeting and conference planning, risk management, management of event budgets, sponsorship coordination, volunteer management, stakeholder management (including exhibitor relations), meeting/event design (program development, speaker management, coordination of F&B, AV, registration systems, crowd control, transportation, etc.), site management (selection, layout, logistics planning) event marketing (planning, development of materials, contribution to public relations activities)
- You have earned PCMA’s DES certification or a similar designation
- You are bilingual in English / French

**Salary**: $40,000 - $45,000 based on experience

**_Redstone life and culture:_**
We’re a full-service boutique agency with a growing team, which means you’ll have a lot of responsibility, be challenged daily, and will work side-by-side with the senior leadership. As a team, we work hard, are client-focused, and like to have fun. We provide our team with opportunities to expand their skills

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