HR Assistant

Found in: Appcast CA A2 P - 2 weeks ago


Toronto, Canada Hays Full time

Junior HR Assistant

Contract : 1 month with potential extension (End of May)

Location: Toronto (Hybrid)

Pay: $25/hour


Hays has partnered with at he largest social housing provider in Canada and the second largest in North America to hire a Junior HR Assistant for a 1 month contract with a very strong potential for extension. The position is based in Toronto.


If the below position interests you, please share your updated CV to nishmitha.dsa@hays.com

What You'll Do

  • Provide administrative support to manage a variety of HR related processes including labour relations, compensation, learning and organizational development or recruitment.
  • Draft letters and correspondence using required templates to a variety of stakeholders including candidates, employees, unions, managers etc. for review and sign off by HR staff.
  • Book meetings and ensure effective communication to all stakeholders.
  • Prepare information packages, agendas and take meeting minutes.
  • Create and maintain employee and/or candidate files.
  • Track, maintain and summarize data and statistical information using a variety of computerized systems and software.
  • Receive, sort, track, and organize hard copy and electronic information/letters correspondence.
  • Contact stakeholders on behalf of HR staff to collect information and submit it to HR staff for review and decision making (i.e. telephone pre-screening, reference checks).
  • Create, update, maintain and leverage electronic and manual file systems.
  • File and update employee records using both manual and electronic systems.
  • Complete forms to process HR related transactions.
  • Prepare and/or process confidential information, records, forms and correspondence.
  • Complete research and analysis, utilizing Excel and internal reporting systems.
  • Utilize a variety of computer software systems including MS Office, Excel, PowerPoint, applicant tracking system (Taleo) to support HR activities.
  • Responds to telephone and in-person inquiries from clients and the general public on a variety of human resources related issues including walk in assistance.
  • Responds and provides information to candidates, employees, unions and managers on HR related processes and inquiries.
  • There may be opportunities to move to other HR business units to provide HR Assistant support as needed.

What you’ll need

  • Post-Secondary education in Human Resources or College certificate or diploma in Human Resources or equivalent combination of education and experience.
  • 6 months – 2 years’ experience providing administration support within a human resources function.
  • Experience in labour relations, compensation, learning and organizational development, and/or recruitment is preferred.
  • Proficiency with Microsoft Office programs; including strong Excel skills for reporting.
  • Strong written and verbal communication skills.
  • Excellent organizational skills.
  • Organized and highly detailed oriented.
  • Ability to work in a fast-paced environment and handle multiple priorities.

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