Current jobs related to Assistant Chief of Staff - Greater Toronto Area - Jumpfactor Marketing

  • Chief of Medical Staff

    3 weeks ago

    Greater Sudbury, Canada Métis Nation of Ontario Full time

    As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. p> What We Can Offer You: Comprehensive employer-paid health benefits and pension plan Generous vacation allotment starting at 15 days for regular employees and 20 days for management...

  • Chief of Staff

    7 months ago

    Greater Sudbury, Canada Technica Mining Full time

    **About the Role** Are you looking for a growing career in the mining industry and have interest in joining a dynamic team? Look no further as **Technica Mining** has the opportunity for you! Technica Mining is an underground mining contractor who specializes in all aspects of mining including, construction, development, production, shaft, electrical,...

  • Chief of Staff

    2 months ago

    Toronto, Canada Shakudo Inc Full time

    **About the Job & Shakudo** At Shakudo, we are building the world’s first operating system for data and AI. We use the term operating system in the truest sense of the word. Like iOS, Windows and Linux, Shakudo’s end-to-end OS offers ever-evolving, automatically operated, best-of-breed open-source components tailored to each business's unique needs. As...

  • Assistant Deputy Chief

    4 months ago

    Greater Sudbury, Canada City of Greater Sudbury Full time

    **Division**: Fire Services **Department**: Community Safety **Initial Reporting Location**: Lionel E. Lalonde Centre **Job Status**: Permanent Position **Affiliation**: Non Union **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: Some evenings and weekends may be required **The start date will follow the selection process.** This position is...

  • Chief of Staff

    5 months ago

    Toronto, Canada Aughdem Recruitment Full time

    **Company Bio**: Our client, a dynamic tech company based in Toronto, specializes in developing innovative back-end software solutions for clothing companies. Their platform enables clients to provide white-label services seamlessly. With a dedicated team of 35 employees, they are at the forefront of transforming the fashion and technology industries. The...

  • Chief of Staff

    2 months ago

    Old Toronto, Ontario, Canada Kepler Communications Full time

    Chief of StaffKepler Communications is on a mission to revolutionize the way we connect in space. As a key member of our leadership team, the Chief of Staff will play a critical role in guiding the company's growth and expansion.Key Responsibilities:Leadership and Team Development: Partner with the CEO and executive team to drive leadership capabilities,...

  • Chief of Staff

    4 months ago

    Toronto, Canada Klass Full time

    **Role: Chief of Staff** **Reporting to: Chief Executive Officer/Founder** **Location: Toronto, Ontario (Hybrid, approximately 3 days per week in the office)** **Type: Full Time / Permanent** We are looking for a Chief of Staff to provide high-level support and serve as a trusted strategic advisor to the CEO. The Chief of Staff will be involved in a broad...

  • Chief of Staff

    5 months ago

    Toronto, Canada Caseware Full time

    As Caseware continues to grow and evolve, so do the needs of our Executive team. We’re looking to hire a **Chief of Staff** (CoS) to work directly with our CEO, Dave Osborne, and the Caseware Executive team. You'll support the Executive team to ensure the quality and timeliness of key reporting and meetings with our Board of Directors and senior leadership...

  • Deputy Chief of Staff

    5 months ago

    Toronto, Canada Varicent Full time

    A named leader by Forrester in the sales performance management space, Varicent was founded in 2005 when we pioneered sales performance management software. Evolving quickly to become the fastest growing software company in North America according to Deloitte’s Fast 50 in 2010, Varicent was acquired by IBM in 2012 and has since been re-founded as an...

  • Chief of Staff

    5 months ago

    Toronto, Canada McCain Foods (Canada) Full time

    **Position Title**:Chief of Staff **Position Type**: Regular - Full-Time **Position Location**: Toronto HQ **Grade**: Grade 07 **Requisition ID**: 24192 **Main Responsibilities**: The Chief of Staff (COS) is responsible for helping to develop and drive the CEO agenda. This includes structuring and launching enterprise initiatives to achieve targeted...

  • Chief of Staff

    3 months ago

    Toronto, Canada the Ladders Full time

    FutureSight is looking to add a Chief of Staff to our team who will work directly with our Vice President of Operations and Managing Director as their trusted partner in execution.People in this role don't need extensive experience in venture capital, but you should be passionate about the field and

  • Chief of Staff

    1 month ago

    Old Toronto, Ontario, Canada Kepler Communications Full time

    Chief of StaffKepler Communications is on a mission to bring the internet to space, and we're looking for a highly skilled Chief of Staff to join our team. As an extension of our CEO, you will play a critical role in guiding the company through its growth phase, focusing on leadership development, organizational transformation, and operational excellence.Key...

  • Chief of Staff

    5 months ago

    Toronto, Canada Felix Full time

    **About Felix**: We are looking for a Chief of Staff, reporting directly to the CEO & COO. The Chief of Staff will provide support to the co-founders and company leadership, contribute to long-term business planning, facilitate fundraising efforts, support corporate oversight, monitor KPIs, and lead other special projects. In addition, the Chief of Staff...

  • Chief of Staff

    2 months ago

    Old Toronto, Ontario, Canada MedMe Health Full time

    Chief of Staff Opportunity at MedMe HealthWe are seeking a highly skilled and experienced Chief of Staff to join our team at MedMe Health. As a key member of our leadership team, you will play a critical role in driving growth, executing strategic initiatives, and streamlining internal processes.Key Responsibilities:Collaborate with the CEO and leadership...

  • Chief of Staff

    1 month ago

    Old Toronto, Ontario, Canada MedMe Health Full time

    Chief of Staff Opportunity at MedMe HealthMedMe Health is seeking a highly skilled and experienced Chief of Staff to join our team. As a key member of our leadership team, you will play a critical role in driving growth, executing strategic initiatives, and streamlining internal processes.Key Responsibilities:Collaborate with the CEO and leadership team to...

  • Chief of Medical Staff

    3 weeks ago

    Old Toronto, Ontario, Canada Kepler Communications Inc. Full time

    Chief of Medical StaffKepler Communications Inc. is seeking a highly skilled and experienced Chief of Medical Staff to join our team. As a key member of our leadership team, you will play a critical role in driving the company's medical strategy and ensuring the highest level of patient care.Key Responsibilities:Partner with the CEO and executive team to...

  • Chief of Medical Staff

    3 weeks ago

    Old Toronto, Ontario, Canada Kepler Communications Inc. Full time

    Chief of Medical StaffKepler Communications Inc. is seeking a highly skilled and experienced Chief of Medical Staff to join our team. As a key member of our leadership team, you will play a critical role in driving the company's medical strategy and ensuring the highest level of patient care.Key Responsibilities:Partner with the CEO and executive team to...

  • Chief of Staff

    1 month ago

    Old Toronto, Ontario, Canada EWS Group Full time

    Job Title: Chief of StaffJoin EWS Group as a Chief of Staff and embark on a unique career journey. This role offers a chance to develop an understanding of our best practices framework for investing in and operating Vertical Market Software businesses.Key Responsibilities:Develop a personal development plan to transition into a value-added operational role...

  • Chief of Staff

    5 months ago

    Toronto, Canada Habitat for Humanity Greater Toronto Area Full time

    **Job Title**:Chief of Staff **Reports To**: CEO **Division**: Executive Team **Terms of Employment**: Full-time, Monday - Friday (9 am -5 pm) **Location**: 155 Bermondsey Road, Toronto ON. Habitat GTA currently deploys a hybrid working environment with a mix of onsite (1-2 days per week) and at home. **Who We Are** Habitat for Humanity Greater Toronto...

  • Chief of Staff

    4 weeks ago

    Toronto, Ontario, Canada Perseus Operating Group Full time

    Chief of Staff Role OverviewA unique entry point into Perseus Group, Constellation Software. This role is designed to help you develop an understanding of Constellation Software's best practices framework for investing in and operating Vertical Market Software businesses.Key Responsibilities:Create a comprehensive understanding of Constellation Software's...

Assistant Chief of Staff

2 months ago

Greater Toronto Area, Canada Jumpfactor Marketing Full time

JumpFactor is an Award-winning 7-time Growth 500 Fastest Growing Agency in Canada. We are currently looking for an experienced and highly organized Executive Assistant/Assistant Chief of Staff to support our CEO.


Role Overview:

The Executive Assistant/Assistant Chief of Staff will be a key partner to our CEO, ensuring smooth execution of executive tasks, project management, and personal support. The ideal candidate will have 3-7 years of experience in executive support, operations management, or a chief of staff role, demonstrating strong organizational, communication, and problem-solving skills.


The ideal candidate will be proactive and articulate, with a focus on business and investment strategies. Responsibilities include managing the CEO's calendar and communications, coordinating meetings and events, and overseeing special projects. You will act as a primary liaison for internal and external matters, support strategic initiatives, and handle administrative tasks.


In addition to executive support, you'll coordinate cross-functional teams, assist with policy development, and contribute to HR functions. The role involves monitoring KPIs, managing vendor relationships, and ensuring adherence to company systems.


As the role evolves and you grow within the company, you'll have the opportunity to advance into a Director/Chief level position, where you'll delegate executive assistant duties to a junior assistant, allowing you to take on more strategic responsibilities and mentor a team member.


Core Values:

  • Strategic: We think ahead and craft the path to success.
  • Passionate: Our enthusiasm drives exceptional results.
  • Tenacious: We overcome challenges with unwavering determination.
  • Keep Learning: Continuous growth powers our innovation.
  • Embrace Team: Together, we achieve more.
  • Integrity: Honesty and ethics guide our actions.


Qualifications:

  • 3-5+ years of executive assistant experience, supporting CEOs.
  • Proven experience in project management and operations management.
  • Experience coordinating with lawyers and managing legal matters.
  • Experience working with senior executives and cross-functional teams.
  • Strong document preparation and review skills, including presentations and reports.
  • Knowledge of developing and implementing company policies and procedures.
  • Event planning and execution skills.
  • Knowledge and understanding of business investments.
  • Proficient in calendar management and email management.
  • Experience in handling personal matters for executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Comfortable coordinating and scheduling meetings for the CEO.
  • Residence in Toronto with a valid driver's license.
  • MBA or equivalent education is preferred.


Soft Skills:

  • Constant follow-up and proactive approach to executive support.
  • Strong problem-solving and critical-thinking abilities.
  • High level of discretion and confidentiality.
  • Excellent time management and organizational skills.
  • Articulate, business-focused, and well-spoken.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Very driven and tenacious


Key Responsibilities:

Executive Support:

  • Provide one-on-one executive support to the CEO, including calendar management, email management, and personal assistant work.
  • Prepare and review documents, presentations, and reports for executive meetings.
  • Coordinate internal and external communications, ensuring timely responses and follow-ups.
  • Assist with personal matters for the CEO, delegating over time as the role grows.


Project / Operations Management:

  • Coordinate cross-functional teams to achieve project goals and objectives.
  • Conduct research and provide insights to support strategic decision-making.
  • Assist in developing and implementing company policies and procedures.
  • Manage internal and external events, including planning, logistics, and execution.
  • Support HR functions, including recruitment, onboarding, and employee engagement initiatives.
  • Act as a liaison between the executive team and internal/external stakeholders.


Strategic Initiatives:

  • Assist the CEO and executive team in identifying and executing strategic initiatives.
  • Monitor industry trends and conduct competitive analysis to inform business strategies.
  • Provide administrative and logistical support for board meetings and other high-level events.
  • Draft and edit correspondence, communications, presentations, and other documents.


Meeting Management and KPI Monitoring:

  • Step in on behalf of senior executives for internal and external meetings as needed.
  • Ensure a consistent flow of KPIs and data for metrics across all levels of the company.
  • Oversee adherence to the Traction EOS operating system, ensuring L10 meeting formats are followed.
  • Identify and implement operational issues and suggest solutions.


Research, Vendor Coordination, and Legal Management:

  • Conduct research using calls, online searches, and networks to solve business challenges.
  • Leverage relationships and resourcefulness to identify solutions.
  • Source and manage vendors and consultants for business needs.
  • Manage vendor and consultant relationships and negotiations.
  • Coordinate with legal teams on contract reviews, revisions, and compliance.
  • Oversee all contract management, including handling redlines with lawyers.


Next Steps: If you are excited about this opportunity and meet the qualifications, we invite you to apply. Successful candidates will undergo a series of assessments to further evaluate their potential.


Job Type: Full-time, Permanent, Hybird (Mostly Remote - Toronto)