
Chief of Staff
2 days ago
**Position Title**:Chief of Staff
**Position Type**: Regular - Full-Time
**Position Location**: Toronto HQ
**Grade**: Grade 07
**Requisition ID**: 24192
**Main Responsibilities**:
The Chief of Staff (COS) is responsible for helping to develop and drive the CEO agenda. This includes structuring and launching enterprise initiatives to achieve targeted business results. High-level program management of these initiatives may also be required. The person in this role will also be tasked with ensuring that meetings involving the CEO are productive as well as the preparation of executive presentations and leading special projects. The individual will need to be a strong “generalist” and able to collaborate with the regions and functions to ensure progress on the CEO’s priorities.
Chief of Staff’s time will be split in roughly the following way:
- CEO Strategic initiatives
- Develop and maintain structured inventory of critical priorities/activities of interest to CEO
- Follow structured approach for initiative management
- Conduct initiative reviews to ensure CEO needs are communicated, progress is being made, and issues are escalated
- Provide regular updates to CEO on project status and issues requiring attention
- Oversee the development and execution of visual analytics software for strategic decision making
- Manage key CEO meetings —preparation and facilitation (E.g. Board and SLT meetings)
- Drive development of board meeting content and meeting preparation
- Develop Board agendas
- Develop Board meeting content in collaboration with regional and functional teams
- Brief presenters as needed
- Perform project management to ensure timely content development
- Prepare supporting data and briefings to facilitate meeting readiness
- Work with NextGen (G3) Board stakeholders to facilitate key education sessions
- Draft CEO Letter to the Board
- Work closely with CEO Executive Assistant to:
- Remain apprised of / schedule upcoming CEO commitments
- Ensure appropriate and timely communication to meeting participants
- Participate in meetings and ensure that meeting action items are captured, distributed identified with owners and timing assigned
- Follow-up on action items to monitor progress and drive closure
- Manage/own preparations for external engagements with various organizations/groups
- Leadership of projects for CEO
- Scope, plan, and execute multiple, often quick-turnaround projects and requests with mínimal outside assistance
- Present ideas for special projects that might advance the CEO’s/leadership’s objectives
- Work with appropriate stakeholders, including outside parties, to undertake analyses
- Oversee, if necessary, transfer of project to other stakeholders in the organization
The position is based in Toronto and some travel is required.
S/he will earn instant credibility based upon a demonstrated track record of success. S/he will have demonstrated the ability to partner with others in order to drive solutions though efficiencies and synergies.
**Professional Characteristics**:
- Ability to prepare presentation content for executive audiences
- Excellent communication skills to effectively and persuasively articulate positions (electronically and verbally) to various audiences and at all levels of the business
- Ability to summarize and condense information into executive-level presentations
- Ability to influence others without direct authority over them
- Ability to effectively delegate tasks and measure progress across multiple priorities
- Program management skills: identification and management of stakeholders, milestone development and tracking of progress, resource management, risk mitigation, detailed action planning, basic familiarity with change management.
- Data-driven and highly analytical:
- Ability to analyze data and draw recommendations / conclusions
- Capability to have an independent point of view; confident in presenting a point-of-view at senior levels
**Personal Characteristics**:
- Proven capability to develop and maintain strong collaborative business relationships across global and regional functions
- Ability to “roll up your sleeves” and dive into details
- Able to create content and deep dive into analysis and preparation without delegation.
- Ability to work independently and within teams on both strategy and tactical projects with mínimal supervision
- Strong business acumen; able to lead in execution
- Ability to understand and contribute to global and regional operational and business issues
- Ability to make decisions in consideration of broader implications and stakeholder alignment
- Strong presentation and communication skills
- Structured and proactive thinker with the ability to respond to unexpected situations
- Ability to think ahead and catch problems before they arise
- Ability to work under pressure and to tight timelines
- Self-starter, able to respond and adapt to a demanding and dynamic environment and to manage a
-
Deputy Chief of Staff Assistant
2 days ago
Toronto, Ontario, Canada Office of the Mayor, City of Toronto Full time $65,000 - $70,000ResponsibilitiesAs an Office Administrator, you will be responsible for:Providing administrative support to the Deputy Chief of Staff.Scheduling and coordinating meetings and appointments.Managing correspondence and communications.Coordinating and executing projects.Providing research and background information.You will work closely with the Deputy Chief of...
-
Chief of Staff
4 days ago
Toronto, Canada BlackNorth Initiative Full time**About the BlackNorth Initiative** The BlackNorth Initiative (BNI) is on a mission to close the gaps created by systemic anti-Black racism for Black Canadians—a Canada where systemic anti-Black racism does not exist. We believe that if corporate Canada can boldly take on the challenge to add gender diversity to Canadian boardrooms and executive suites...
-
Chief of Staff
6 days ago
Toronto, Canada Klass Full time**Role: Chief of Staff** **Reporting to: Chief Executive Officer/Founder** **Location: Toronto, Ontario (Hybrid, approximately 3 days per week in the office)** **Type: Full Time / Permanent** We are looking for a Chief of Staff to provide high-level support and serve as a trusted strategic advisor to the CEO. The Chief of Staff will be involved in a broad...
-
Chief of Staff
5 days ago
Toronto, Canada Lightspeed Commerce Full timeHi there! Thanks for stopping by Are you actively looking for a new opportunity? Or just checking the market? Wellyou might just be in the right place! Chief of Staff (CoS) to work closely with the Chief Product & Technology Officer (CPTO). The CoS will help us enable high-performing global Product & technology (P&T) team success and cultivate an inclusive...
-
Chief of Staff
4 days ago
Toronto, Canada Shakudo Inc Full time**About the Job & Shakudo** At Shakudo, we are building the world’s first operating system for data and AI. We use the term operating system in the truest sense of the word. Like iOS, Windows and Linux, Shakudo’s end-to-end OS offers ever-evolving, automatically operated, best-of-breed open-source components tailored to each business's unique needs. As...
-
Chief of Staff
4 days ago
Toronto, Ontario, Canada Refinitiv Full timeAbout the JobWe are seeking a highly skilled Chief of Staff to join our team. This role will involve providing strategic support to our Chief Product Officer and other executive team members, as well as managing projects and initiatives.Key Responsibilities:Develop and implement strategic plansManage complex projects and initiativesCoordinate meetings,...
-
Chief of Staff
4 days ago
Toronto, Canada Aughdem Recruitment Full time**Company Bio**: Our client, a dynamic tech company based in Toronto, specializes in developing innovative back-end software solutions for clothing companies. Their platform enables clients to provide white-label services seamlessly. With a dedicated team of 35 employees, they are at the forefront of transforming the fashion and technology industries. The...
-
Chief of Staff
1 week ago
Toronto, Canada Trindent Consulting Full time**Chief of Staff** **Role**Overview** The Chief of Staff position is based 5 days a week at our offices in Downtown George Street, Toronto and will play a key role in driving office and administrative efficiency to support a rapidly growing organization. Reporting to the President, the position will focus succinctly on executing various high-complexity,...
-
Chief of Staff
43 minutes ago
Toronto, Canada Peak Power Full time**Let’s make Power Plants Obsolete.** The current, centralized electricity system is not sustainable. Between the climate crisis, state-wide blackouts, aging infrastructure, and rising costs, the system needs a huge overhaul. The demand for electricity is high - and getting higher - and big power plants aren't meeting our needs. We say it's time to...
-
Chief of Staff
7 days ago
Toronto, Canada Toronto Hydro Full timeToronto Hydro is a leading electricity utility committed to delivering excellent customer service, providing a safe and reliable supply of electricity, and delivering long-term value to the city of Toronto. As a diverse, inclusive and high performing organization, we accelerate the city’s modernization, growth and sustainability in a safe and innovative...
-
Chief of Staff to the CEO
6 days ago
Toronto, Ontario, Canada Toronto Hydro Full timeAbout the RoleThe Chief of Staff to the CEO will be responsible for leading the execution of executive management systems, including meetings and processes. This role requires a high level of organization, planning, and time management skills, as well as excellent interpersonal and problem-solving abilities.
-
Chief of Staff
4 days ago
Toronto, Canada Custom Software Solutions Inc. Full time**Who You Are** **What You’ll Do** - Acting as the point of contact among executives, leadership team members, and other external partners. - Assist in day-to-day business operations, collaborating with various teams to support the CEO in strategic decision-making. - Attend meetings alongside the CEO, taking minutes and following up on action items. -...
-
Chief of Staff
3 weeks ago
Old Toronto, Canada EWS Group Full timeApplicant Privacy Policy: As a candidate for this position and any other position at a Perseus Group company, any personal data you submit to us will be processed in accordance with our Applicant Privacy Policy, and by submitting any personal data to us in furtherance of your candidacy for employment, you acknowledge and agree to the terms set forth therein....
-
Chief of Staff
1 week ago
Toronto, Canada Orium Full timeAs Chief of Staff, you'll work closely with our CEO, Jason Cottrell, to help Orium quickly take advantage of its biggest opportunities in composable commerce. You'll bring clarity, focus, and momentum to high-impact initiatives and drive strategic execution across the organization. This role requires both strategic foresight and operational excellence....
-
Chief of Staff, Office of The CTO
3 weeks ago
Toronto, Canada Equinix Full time**Who are we?** Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...
-
Chief of Staff
3 weeks ago
Toronto, Canada EWS Group Full timeApplicant Privacy Policy: As a candidate for this position and any other position at a Perseus Group company, any personal data you submit to us will be processed in accordance with our Applicant Privacy Policy, and by submitting any personal data to us in furtherance of your candidacy for employment, you acknowledge and agree to the terms set forth therein....
-
Chief of Staff
3 weeks ago
Toronto, Ontario, Canada Vantage Full timeAs the Chief of Staff at Vantage, you will serve as a strategic partner to the CEO and the executive leadership team, ensuring alignment and execution across key priorities and initiatives. This pivotal role requires a dynamic professional who can navigate both strategic and operational tasks, acting as a trusted advisor and a key driver of organizational...
-
Chief of Staff
7 days ago
Toronto, Canada Vantage Full timeAs the Chief of Staff at Vantage, you will serve as a strategic partner to the CEO and the executive leadership team, ensuring alignment and execution across key priorities and initiatives. This pivotal role requires a dynamic professional who can navigate both strategic and operational tasks, acting as a trusted advisor and a key driver of organizational...
-
Chief of Staff
1 week ago
Toronto, Canada Vantage Full timeAs the Chief of Staff at Vantage, you will serve as a strategic partner to the CEO and the executive leadership team, ensuring alignment and execution across key priorities and initiatives. This pivotal role requires a dynamic professional who can navigate both strategic and operational tasks, acting as a trusted advisor and a key driver of organizational...
-
Chief of Staff Internship
7 days ago
Toronto, Ontario, Canada Sagard Full timeOur MissionAt Sagard, we are dedicated to building a diverse, inclusive, and authentic workplace where employees can grow and thrive. We believe that a strong team is essential to achieving our goals and making a positive impact in the world.Job DescriptionWe are seeking an intern to join our team as a Strategic Planning Coordinator, reporting directly to...