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Sr. Administrative Assistant

1 month ago

Mississauga, Canada Robert Half Full time
We are seeking a Sr. Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to various business sectors. Your duties will include calendar management, overseeing the purchase-to-pay process, supporting budgeting, coordinating team events/meetings, and more. As a Sr. Administrative Assistant, you will also be expected to handle confidential information with the utmost professionalism and discretion.

Responsibilities:
• Manages calendars for assigned members and departments, coordinating meetings, facilities, and providing relevant materials to team members
• Handles general paperwork tasks such as photocopying, scanning, and binding
• Oversees the purchase-to-pay process, including RFPs, commitment requests, vendor setup, and invoice coding
• Acts as a Super User for K2 and Ariba, providing support to teams as necessary
• Serves as a Super User for meeting Room AV/IT, assisting teams accordingly
• Coordinates onboarding activities for new hires within assigned teams, working closely with HR
• Arranges travel logistics for assigned members, ensuring compliance with company travel and expense policies
• Prepares, submits, and tracks expense reports for assigned members in line with company policy
• Discreetly handles, coordinates, and communicates highly confidential and sensitive information
• Collaborates with administrative and operations support colleagues to resolve day-to-day work issues, implement improvements, and manage back-up coverage
• Reports potential adverse events/safety information or product complaints to the appropriate department
• Performs other assigned duties as necessary.
• Minimum of 1 year experience in an administrative role
• Proficiency in ADP - Financial Services software
• Experience in creating and managing Banner Ads
• Proficiency in using Cisco Webex Meetings for scheduling and conducting virtual meetings
• Experience with Concur expense management software
• Familiarity with CRM (Customer Relationship Management) systems
• Knowledge of the About Time project management system
• Experience in managing Budget Processes
• Strong Calendar Management skills
• Excellent Communication abilities, both written and verbal
• Experience in organizing and managing Conference Calls
• Proficiency in SAP Business Software
• Experience in employee Onboarding processes
• Ability to Book Travel Arrangements efficiently
• Experience in handling Confidential Documents with discretion

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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