Executive Receptionist and Events Assistant

6 months ago

Montreal, Canada McMillan Full time

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as an  Executive Receptionist and Events Assistant  as part of our  Montreal  Hospitality & Concierge Services team .   As a member of the lively team, you will play a key role in ensuring all meetings, events and operations run smoothly while setting the stage for five-star client service.

It is important to note that this role has a requirement to work onsite in the Montreal office at all times. This role will provide support to firm members both onsite and remotely but the successful candidate will always work from the Montreal office.

What You’ll Do

Reporting to the Montreal Office Manager, you will have a dynamic role and support a well-established Client Centre welcoming clients and visitors, as well as assist with events in the office and offsite for both external and internal clients. 

As an exceptional client service ambassador, you will be involved in a wide variety of tasks. This includes: greeting and announcing all visitors, answering and transferring calls as appropriate, maintaining boardroom settings, providing concierge service support for clients and lawyers, supporting all meeting and boardroom event activities and initiatives and liaising with other departments and national Hospitality team on a variety of a projects.

The role includes supporting event coordination and logistics, including liaising with external caterers and agency staff, event setup, invoice management and maintenance of event statistics. You will also complete food safety and responsible alcohol service courses (provided by the firm) as service of alcohol at firm events may be required.

You will become an expert in the internal meeting workplace booking system being aware of all events and meetings on a daily basis and overseeing boardroom bookings (including last-minute requests) and coordinating related logistics as required.

And finally, you will also provide back-up support to the Business Centre and assist with special projects, functions and other departments and the Montreal office as needed.

What You Bring

Your administrative history includes 1-3 years in the professional services, hospitality or retail industries. You have strong client service skills with exceptional bilingual communication skills and thrive in an environment that is fast-paced and requires multitasking, by demonstrating a calm and professional demeanor. You are a collaborative and reliable team player who is enthusiastic and who can also successfully work independently. You are also detail-oriented and your communications skills, both written and verbal are excellent. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. You are also proficient in using Cisco Phones and Meeting Workplace Booking System software. Additionally, you are comfortable operating all audiovisual equipment in a boardroom setting and able to lift up to 15 pounds. Finally, you are flexible to work additional hours on occasion or on short notice.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

McMillan = You

Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be named among the Top Employers in the GTA for . 

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is for you, and you reside in or around the Montreal  area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1... to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

  • Executive Receptionist and Events Coordinator

    1 month ago

    Montreal, Quebec, Canada McMillan Full time

    Your Next OpportunityWe are seeking a highly organized and detail-oriented Executive Receptionist and Events Assistant to join our Montreal Hospitality & Concierge Services team.As a key member of our team, you will play a vital role in ensuring the smooth operation of our office, including meetings, events, and daily activities. You will be responsible for...

  • Int. Catering and Events Coordinator/Receptionist to support the Office Services Manager for a

    4 weeks ago

    Montreal, Canada S I Systems Full time

    Int. Catering and Events Coordinator/Receptionist to support the Office Services Manager for a Professional Services Client Duration: 6 months (high chance of extension or conversion) Hours: 8:30 - 5:00 (OT may be required) Location: Calgary or Montreal - onsite 5d/wk NOTE MONTREAL IS BILINGUAL (FRENCH/ENGLISH) Job ID: RQ01140 Our Professional Services...

  • Int. Catering and Events Coordinator/Receptionist to support the Office Services Manager for a

    4 weeks ago

    Montreal, Canada S I Systems Full time

    Catering and Events Coordinator/Receptionist to support the Office Services Manager for a Professional Services ClientDuration: 6 months (high chance of extension or conversion)Hours: 8:30 - 5:00 (OT may be required)Location: Calgary or Montreal - onsite 5d/wkNOTE MONTREAL IS BILINGUAL (FRENCH/ENGLISH)Job ID: RQ01140Our Professional Services Client is in...

  • Executive Network Strategist

    2 weeks ago

    Montreal, Quebec, Canada Management Events Full time

    Unlock Business Growth Opportunities with Management EventsManagement Events is the premier platform connecting top-tier business leaders with exclusive networking opportunities, cutting-edge insights, and world-class events. We orchestrate groundbreaking interactions between influential decision-makers and innovative software and consultancy companies...

  • Receptionist

    6 months ago

    Montreal, Canada CB Canada Full time

    Receptionist – Competitive Salary Benefits – Dollard-des-Ormeaux, QCThe RoleDo you possess strong administration skills coupled with Microsoft office knowledge? Are you an excellent verbal and written communicator with a keen eye for detail, looking to take on a new challenge? If so, we have an exciting opportunity for you.We are a recognized leader in...

  • Int. Catering and Events Coordinator/Receptionist to support the Office Services Manager for a Professional Services Client

    4 weeks ago

    Montreal, Quebec, G4F, CA S.i. Systems Full time

    Duration: 6 months (high chance of extension or conversion) Hours: 8:30 - 5:00 (OT may be required) Location: Calgary or Montreal - onsite 5d/wk NOTE MONTREAL IS BILINGUAL (FRENCH/ENGLISH)Job ID: RQ01140Our Professional Services Client is in need of a Int. Catering and Events Coordinator/Receptionist to support the Office Services ManagerMust Have:1+ years...

  • Department Assistant

    4 weeks ago

    Montreal, Quebec, Canada EssilorLuxottica Group Full time

    Job SummaryWe are seeking a highly skilled and organized Department Assistant - Receptionist to join our team at EssilorLuxottica Group. As a key member of our Shared Services Team, you will provide exceptional customer service to visitors and callers, while also supporting the human resources and management team with various administrative tasks.Key...

  • Catering and Event Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    We are seeking a highly organized and detail-oriented Catering and Event Coordinator to join our team at Randstad Canada. As a key member of our hospitality team, you will be responsible for managing all aspects of catering and events, including coordinating logistics, managing vendors, and ensuring seamless execution of events.Key Responsibilities:Manage...

  • Department Assistant

    4 weeks ago

    Montreal, Quebec, Canada EssilorLuxottica Group Full time

    Job SummaryWe are seeking a highly skilled and organized Department Assistant - Receptionist to join our team at EssilorLuxottica Group. As a key member of our Shared Services Team, you will provide exceptional customer service to visitors and callers, while also supporting the human resources and management team with various administrative tasks.Key...

  • Receptionist Coordinator

    1 month ago

    Montreal, Quebec, Canada Recrute Action Full time

    Job Summary:We are seeking a highly organized and detail-oriented Receptionist to join our team at Recruit Action. As a key member of our conference center team, you will be responsible for ensuring smooth reception operations and coordinating various aspects related to event organization and support.Key Responsibilities:Manage the reception area, including...

  • Event Coordinator Specialist

    3 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Catering and Event Coordination RoleWe are seeking an experienced Catering and Event Coordinator to support our client's Montreal office. In this full-time, 6-month assignment, you will work closely with our team to manage catering requests, meeting room logistics, and event coordination.Key Responsibilities· Manage Eptura Catering Requests and validate...

  • Global Events Marketing Executive

    3 weeks ago

    Montreal, Quebec, Canada Behavox Full time

    About the OpportunityAs a key member of the Behavox Events team, you'll be responsible for designing, planning, and executing events that drive business growth and engagement. Reporting to the Head of Marketing Programs (Events), you'll have access to the resources needed to deliver world-class events and contribute to the company's mission.This role offers...

  • Administrative Assistant/Receptionist

    3 weeks ago

    Montreal, Canada Bureau Veritas Group Full time

    Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the status quo? If you want to make a difference and love being surrounded by the best and the brightest, Bureau Veritas might be the place for you! Imagine being surrounded...

  • Receptionist Assistant

    4 weeks ago

    Montreal, Quebec, Canada CPA Montreal Full time

    At CPA Montreal, we are seeking a skilled Receptionist to join our team.Expected Salary Range: Starting at $27.85 / hWorkplace: Montréal, QCKey Responsibilities:Answer phone calls and respond to inquiriesPerform various clerical tasksProvide exceptional customer service and receptionAccurately enter data and process...

  • Bilingual Receptionist

    1 month ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Job Title: Bilingual ReceptionistWe are seeking a highly skilled and professional Bilingual Receptionist to join our reputable client's team in Pierrefonds. The ideal candidate will be fluent in both English and French, possess strong communication skills, and have a commitment to delivering exceptional customer service.Responsibilities:Greet and assist...

  • Marketing Assistant

    2 weeks ago

    Montreal, Quebec, Canada CN Full time

    Job SummaryThe Marketing Assistant - Event Coordinator plays a vital role in supporting Corporate Marketing initiatives. This individual will serve as a key resource for the team, contributing to the planning and coordination of trade shows and customer events.Key Responsibilities:Track and report on non-compliance to policies, ensuring adherence to...

  • Front Desk Receptionist

    1 month ago

    Montreal, Quebec, Canada SSMU Full time

    Job Title: Front Desk ReceptionistThe Student Society of McGill University (SSMU) is seeking a highly organized and customer-focused individual to join our team as a Front Desk Receptionist. As a key member of our front desk team, you will be responsible for providing exceptional customer service to students, staff, and the public, while maintaining a high...

  • Receptionist

    1 month ago

    Montreal, Quebec, Canada Cogir Immobilier Full time

    Job Title: Receptionist About the Role: We are seeking a skilled Receptionist to join our team at Cogir Immobilier. As a key member of our community, you will be responsible for providing exceptional customer service to our residents and their families. Key Responsibilities: * Provide a high level of customer service to residents and their families *...

  • International Events Coordinator

    3 weeks ago

    Montreal, Quebec, Canada S.i. Systems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented International Events Coordinator to support our Office Services Manager in delivering exceptional events and catering services to our clients.Key ResponsibilitiesManage all client catering requests, including new requests, edits, cancellations, dietary restrictions, and quantities.Validate...

  • Event Coordinator

    4 weeks ago

    Montreal, Quebec, Canada SPIN Jeux & Activations Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at SPIN Jeux & Activations. As an Event Coordinator, you will be responsible for planning and executing various events, conferences, and meetings.Key ResponsibilitiesCoordinate event logistics, including venue selection, catering, and audiovisual...