Catering and Event Coordinator

4 weeks ago

Montreal, Quebec, Canada Randstad Canada Full time

We are seeking a highly organized and detail-oriented Catering and Event Coordinator to join our team at Randstad Canada. As a key member of our hospitality team, you will be responsible for managing all aspects of catering and events, including coordinating logistics, managing vendors, and ensuring seamless execution of events.

Key Responsibilities:

  • Manage all catering requests, including new requests, edits, cancellations, dietary restrictions, and quantities
  • Validate request specifications with requestors, including quantity, dates, order, event details, and client information
  • Closely collaborate with the Receptionist and AV Coordinator in managing meeting room logistics, including furniture setup, meeting start and end times, meeting agendas, and special requirements
  • Manage the logistics of complex catering events, including preparation and update of food and beverage tracking sheets
  • Research menus and caterers and place orders according to requirements, ensuring budget compliance
  • Prepare and update conference rooms for internal and client meetings of various sizes
  • Prepare coffee for client and staff meetings
  • Clear meeting rooms after meetings
  • Coordinate and manage all invoices pertaining to events to ensure accurate costing
  • Validate information and coding for invoices needed in e-payables (finance)
  • Order meals for next-day catering requests
  • Coordinate and manage relationships with catering and other vendors
  • Collaborate with Admin Services and MES teams with recommendations on catering, restaurant, and event-related requests (concierge service)
  • Coordinate the planning and execution of small on-premises client events and collaborate with the Admin Services team to respond to specific requests
  • Assist internal clients on events to determine parameters, procedures, and deliverables for an event
  • Coordinate the ordering and delivery of event equipment, including furniture, service, and catering equipment
  • Sourcing required services and vendors both internally and externally to best execute events and follow necessary policies
  • Manage event logistics, including service staff before events
  • Coordinate logistics with AV Coordinator (follow tight agenda schedule)
  • Maintain a visible role within the Firm and to outside parties, including suppliers and other industry professionals
  • Use strong interpersonal and problem-solving skills to produce exceptional events
  • Maintain contacts and network opportunities within the event planning profession
  • Work in a collaborative team atmosphere to provide event support, ideas, and solutions
  • Track alcohol inventory and ensure adequate supply is available to meet requests
  • Other duties as required

Additional Terms:

  • Clearing and loading of dishwashers, restocking cupboards
  • Overall cleanliness of kitchen and appliances
  • Report any maintenance issues to the facilities coordinator
  • Order coffee and kitchen supplies according to inventory and validate with product delivered
  • Refill coffee supplies in coffee stations around the office and ensure overall cleanliness in them
  • Ensuring kitchen equipment is working properly, including coffee equipment
  • Place service calls when equipment needs to be repaired or replaced
  • Occasional reception desk coverage (breaks, lunch, vacations)
  • Occasional hostess duties for both internal and external events (greeting and registration of guests)

Qualifications:

  • High school diploma required or 5 years related experience in a catering and events role
  • This role is best suited to an individual who has some prior exposure and worked in an environment involving conference center catering and events or in the food and hospitality industry
  • Previous experience working in a Professional Services Firm an asset
  • Knowledge of AV equipment
  • Must be able to demonstrate intermediate proficiency levels in Google Applications (Docs, Sheets, Slides), and MS Office Suite (Word, Excel, PowerPoint)
  • Able to learn how to use new software (iOffice)
  • Detail-oriented, careful to be consistent and thorough
  • Willing to ask questions rather than make assumptions
  • Able to plan and work independently within a team environment
  • Good oral and written communications skills
  • Able to work effectively with all levels of personnel
  • Reliable and punctual
  • Good problem-solving skills

  • Catering and Event Coordinator Specialist

    4 weeks ago

    Montreal, Quebec, Canada Randstad Full time

    We are seeking a skilled Catering and Event Coordinator to support our client's Montreal office. The ideal candidate will have previous experience in a similar hospitality role and be proficient in both English and French.Key Responsibilities:Prepare meeting rooms and manage catering requestsDevelop skills within a leading organizationAbout the...

  • Catering Manager

    7 days ago

    Montreal, Quebec, Canada ARAMARK Canada Full time

    Job Title: Catering ManagerEstimated Salary: $60,000 - $80,000 per yearBased on the location in Montreal, QC, CA, this salary range is estimated considering the company and industry standards.About the JobAramark Canada is recruiting a full-time Catering Manager to lead catering and conference event services at Concordia University in Montreal, QC. This...

  • Catering Production Coordinator

    1 month ago

    Montreal, Quebec, Canada beBee Professionals Full time

    Catering Production CoordinatorWe are looking for a reliable Catering Production Coordinator to join our team in Montreal. The successful candidate will be responsible for supporting the catering production team in the preparation and delivery of catering services, ensuring high-quality food items and maintaining a clean and safe working environment.Key...

  • Event Coordinator Specialist

    3 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Catering and Event Coordination RoleWe are seeking an experienced Catering and Event Coordinator to support our client's Montreal office. In this full-time, 6-month assignment, you will work closely with our team to manage catering requests, meeting room logistics, and event coordination.Key Responsibilities· Manage Eptura Catering Requests and validate...

  • International Events Coordinator

    3 weeks ago

    Montreal, Quebec, Canada S.i. Systems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented International Events Coordinator to support our Office Services Manager in delivering exceptional events and catering services to our clients.Key ResponsibilitiesManage all client catering requests, including new requests, edits, cancellations, dietary restrictions, and quantities.Validate...

  • Professional Event Coordinator

    7 days ago

    Montreal, Quebec, Canada Randstad Canada Full time

    At Randstad Canada, we're committed to fostering a workforce reflective of all peoples of Canada. As a result, we're seeking a skilled Catering and Event Coordinator to support our client's Montreal office (on-site).The ideal candidate will have experience working in a conference center catering and events environment or in the food and hospitality industry....

  • Montreal Event Coordinator Professional

    7 days ago

    Montreal, Quebec, Canada Randstad Full time

    Company OverviewRandstad is a leading organization providing exceptional recruitment and staffing services to clients across various industries.SalaryThe estimated annual salary for this role is $60,000 - $80,000 based on industry standards and the location of Montreal.Job DescriptionWe are seeking an experienced Catering and Event Coordinator to support our...

  • Event Coordinator

    4 weeks ago

    Montreal, Quebec, Canada SPIN Jeux & Activations Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at SPIN Jeux & Activations. As an Event Coordinator, you will be responsible for planning and executing various events, conferences, and meetings.Key ResponsibilitiesCoordinate event logistics, including venue selection, catering, and audiovisual...

  • Exhibition Event Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Accordex Full time

    We are seeking an experienced Exhibition Coordinator to join our team at Accordex. As an Exhibition Coordinator, you will be responsible for coordinating and executing exhibition events, conferences, and trade shows. Your primary goal will be to ensure the smooth execution of these events, providing exceptional customer service to our clients and...

  • Event Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Aramark Full time

    Job OverviewThis is a unique opportunity to join Aramark, a leading provider of food and facilities services, as an Event Coordinator. The successful candidate will play a key role in planning and executing catering events at Concordia University.About the RolePlan and coordinate all aspects of catering events, including menus, staffing, and logistics.Work...

  • Senior Event Coordinator

    1 month ago

    Montreal, Quebec, Canada beBee Professionals Full time

    Event Planning and ManagementbeBee Professionals is looking for a skilled Event Planning Manager to lead the planning and execution of events, conferences, meetings, and special events.The Event Planning Manager will be responsible for:Creating and managing event budgetsContract negotiation with vendors and suppliersCoordinating event logistics, including...

  • Catering Operations Director

    3 weeks ago

    Montreal, Quebec, Canada Aramark Full time

    Job DescriptionThe Catering Services Manager will lead all aspects of catering solutions and special events at the location. This position will oversee the Catering team to complete events or catering delivery requests in line with customer expectations and service standards.Key ResponsibilitiesDevelop and complete catering solutions to meet customers'...

  • Event Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Vention Full time

    Event Project Specialist Job DescriptionThe Event Project Specialist position at Vention is a pivotal role in our expansion strategy, requiring strong cross-functional management skills.This role oversees all trade show operations and manages both in-person and online events for Vention, executing and coordinating logistics to achieve defined business...

  • Event Management Professional

    7 days ago

    Montreal, Quebec, Canada Randstad Full time

    We are currently seeking a skilled Catering and Event Coordinator to support our client's Montreal office. The ideal candidate will have previous experience in a similar hospitality role and be proficient in both English and French.Key responsibilities will include preparing meeting rooms and managing catering requests. This is an excellent opportunity...

  • Exhibition Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Accordex Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Exhibition Coordinator to join our team at Accordex. The successful candidate will be responsible for coordinating exhibition events, managing logistics, and ensuring a smooth experience for attendees and clients.Key ResponsibilitiesCoordinate exhibition events, including setup, registration,...

  • Exhibition Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Accordex Full time

    About the Role:We are seeking an experienced Exhibition Coordinator to join our team at Accordex. As an Exhibition Coordinator, you will be responsible for coordinating and executing trade shows and events, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Coordinate logistics for trade shows and events, including venue...

  • Food Service Assistant

    1 month ago

    Montreal, Quebec, Canada beBee Professionals Full time

    Food Service Assistant - CateringWe are seeking a skilled Food Service Assistant to support our catering team in Montreal. The ideal candidate will assist in the preparation and delivery of catering services, ensuring high-quality food items and maintaining a clean and safe working environment.Responsibilities:Assist in the preparation of food items for...

  • Catering Production Assistant

    1 month ago

    Montreal, Quebec, Canada beBee Professionals Full time

    Catering Production AssistantWe are seeking a skilled Catering Production Assistant to support our team in Montreal. The ideal candidate will assist in the preparation and delivery of catering services, ensuring high-quality food items and maintaining a clean and safe working environment.Responsibilities:Assist in the preparation of food items for catering...

  • Exhibition Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Accordex Full time

    Job SummaryWe are seeking an experienced Exhibition Coordinator to join our team at Accordex. The successful candidate will be responsible for coordinating and executing exhibitions and events, ensuring seamless execution and exceeding client expectations.Key ResponsibilitiesCoordinate exhibition logistics, including venue selection, catering, and...

  • Corporate Event Manager

    1 month ago

    Montreal, Quebec, Canada beBee Professionals Full time

    Event Planning and CoordinationbeBee Professionals is seeking an experienced Event Planning Manager to oversee the planning and execution of events, conferences, meetings, and special events.The Event Planning Manager will be responsible for:Developing and managing event budgetsNegotiating contracts with vendors and suppliersCoordinating event logistics,...