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Executive Assistant

6 months ago

Burnaby, Canada BC Housing Full time

POSITION SUMMARY

The Executive Assistant is responsible for managing the efficient administration of the office of the Vice President (VP) or Associate Vice President (AVP), as well as ensuring new staff are set up with the supplies, software, and equipment they require, running reports, coordinate regular meeting for branch administration team, participate in coordinating team building activities, work with Regional administrative staff to organize and store project development inquiries. He/She/They monitors the Development Strategies budget and prepares budget analysis reports, coordinates departmental communications and regional training initiatives. The position is the technical resource for information systems and the administrative liaison with other departments/branches and external contacts.

CANDIDATE PROFILE

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

Diploma in commerce or business administration or other relevant fields.  Considerable experience in managing administration activities within a fast-paced, complex environment.  Or an equivalent combination of education, training and experience acceptable to the Employer.

  KNOWLEDGE, SKILLS AND ABILITIES:

Sound knowledge of the practices of managing an office for a senior executive.  Considerable knowledge of the branch’s policies, programs, and operating requirements.  Good knowledge of the management, business, and administrative practices of development and asset strategies projects.  Ability to assess branch requirements, develop new administrative approaches to conducting business and lead the planning and implementation of these changes.  Ability to manage multiple issues and projects, coordinate work with others, keep senior management staff apprised of major issues and adapt to changing priorities.  Ability to foster strong working relationships with internal and external stakeholders to accomplish objectives.  Ability to exercise judgement, diplomacy, and tact in dealing with varied day-to-day issues.  Excellent conflict resolution, consensus building and interpersonal skills  Excellent verbal and written communication, organizational, analytical, problem-solving, time management and expediting skills  Proficiency in the use of computer applications including Microsoft Word, Excel, PowerPoint, Access, and Project