Manager Exec Office

6 days ago

Vancouver, Canada City of Vancouver Full time

Requisition ID: 42806 


Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

 

Main Purpose and Function
The Executive Office & Board Relations Manager provides executive support to the General Manager office for issues management, ombudsman complaints, general policies, practices, and guidelines as well as overseeing and leading Park Board FOI requests, Information and Privacy, protocols procedures, emergency response and other City-wide initiatives.  In addition to these responsibilities, the position is the first point of contact managing all Board relations, operations, and activities, ensuring that Board related matters, meetings and issues are properly managed and resolved. This position assesses and assigns responsibility on emerging issues and assists with driving continuous improvement in response to the changing needs of the organization. In addition, this position will manage up to two employees who have primary focus on Board Meeting responsibilities.

 

Specific Duties and Responsibilities

  • Provides support to the GM office, Board and other Senior Leaders regarding appropriate procedures for conducting Board meetings and resolving procedural issues or any action items following Board meetings 
  • Maintains records of by-laws, agreements, motions, policies and procedures
  • Oversees and creates the scheduling, agenda preparation and speakers lists for all Board related meetings 
  • Attends and assists in the deliberation and records the decision of all Board meetings
  • Oversees and ensures of recording meeting proceedings and conveys and interprets decisions of Board for action and information 
  • Ensures compliance with the Vancouver Charter (Robert Rules and Park Board Charter ) and other provincial legislation
  • Coordinates Board events and activities
  • Chairs and facilitates the GM and Board biweekly meetings and provides necessary support to the Board 
  • Acts as secretariat and provides confidential administrative support services to committees and boards.
  • Ensures research services are effective and efficient for Board and Executive office 
  • Acts as liaison for the City with the Ombudsman’s Office
  • Assesses emerging issues and assigns /coordinates with divisional Directors (or other parties) to ensure issues are managed in an efficient manner and tracked to conclusion
  • Creates correspondence and status reports related to management of issues for both internal and external parties on behalf of the General Manager
  • Develops plans and solutions for tracking key points, issues, and commitments emerging from Board Meetings and Board related activities
  • Ensures board materials are prepared, such as agenda, minutes, reports, PowerPoint presentations
  • Approves of all Board-related materials and is responsible for distribution and archiving of such materials
  • Follows-up with Board Meeting action items such as motions, inquiries, issues etc.
  • Provides oversight and is a central point of contact for SMT with respect to departmental process implementation and change initiatives, to ensure consistent messaging to internal/external audiences
  • Other duties/responsibilities as assigned

 

Qualifications

Education and Experience

  • Bachelor’s degree or Diploma in business administration, commerce or a related field, along with 5 years of progressive experience in an equivalent position or an equivalent combination of education and experience.

 

Knowledge, Skills and Abilities:

 

  • Extensive breadth of knowledge of City/Municipal culture, policies, operations and Park Board procedures and operations.
  • Knowledge of public administration and business best practices in effect at other local and more senior governments and in private industry, such as program evaluation, business process review, organizational theory and reengineering techniques.
  • Experience advising and working with senior management and/or other governance bodies.
  • Ability to influence at a senior level
  • Ability to work with elected officials in pursuit of shared goals
  • Ability to operate in a political environment with considerable public involvement
  • Politically astute and sensitive to cultural matters
  • Knowledge of local government policies, procedures and protocol including Robert Rules
  • Knowledge of legislation and statutes governing Board operations
  • Understanding of the Park Board’s governance structure and decision-making process
  • Ability to organize, prioritize and develop administrative strategies
  • Ability to set and maintain service standards
  • Ability to effectively manage staff
  • Exceptional written communication skills
  • Excellent computer skills including use of Microsoft Word, PowerPoint and Excel.

 

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

 

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: January 2025 

Position End Date: January 2027 

Salary Information: Pay Grade RNG-070: $84489 to $105602 per year

 

Application Close: December 2, 2024

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion. 

 

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.

 

  • Manager Exec Office

    6 days ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:42806 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and...

  • Office Manager

    6 months ago

    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Account Exec

    6 months ago

    Vancouver, Canada Rentokil Full time

    **Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!** - For more information about our benefits, see below!_ We are proud to be a member of the Rentokil family of companies, the global leader in Pest Control and other services across more than 90 countries. We pride ourselves on being a trusted partner to many of the world's leading brands...

  • Executive Assistant

    5 months ago

    Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$2,017.59 to $2,283.96 bi-weekly** - SFU Department Descr: **Beedie School of Business - Executive Education Program** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** Launched in 1999, Executive Education (ExecEd) at Beedie School has over two decades of...

  • Office Furniture Installation Lead

    1 month ago

    Vancouver, British Columbia, Canada Heritage Office Furnishings Full time

    Heritage Office Furnishings Ltd. is seeking an experienced Office Furniture Installation Lead to join our operations team in Vancouver, BC. The successful candidate will be responsible for installing quality systems furniture and case goods, working closely with our team to ensure successful installations and moves.Key Responsibilities:Facilitate quality and...

  • Fintech Senior Sales Director

    2 weeks ago

    Vancouver, Canada Tipalti Full time

    Director, GTM Sales Operations will report to the VP, Sales Operations and partner closely with our Chief Revenue Officer. Director, GTM Sales Operations is a highly visible role across the organization and will play a key part in shaping and executing our Sales Go-To Market (GTM) strategy. This role will collaborate with stakeholders across our global GTM...

  • Sales Manager Senior

    1 week ago

    Vancouver, Canada Tipalti Full time

    Director, GTM Sales Operations will report to the VP, Sales Operations and partner closely with our Chief Revenue Officer. Director, GTM Sales Operations is a highly visible role across the organization and will play a key part in shaping and executing our Sales Go-To Market (GTM) strategy. This role will collaborate with stakeholders across our global GTM...

  • Manager, Recruitment and Admission

    3 months ago

    Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$79,884 to $95,287 annually** - SFU Department Descr: **Beedie School of Business - Executive Education Program** - Position Grade: **9** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** Simon Fraser University is a leading research university, advancing an...

  • Senior Fintech Sales Director

    3 weeks ago

    Vancouver, British Columbia, Canada Tipalti Full time

    **Drive Business Growth as a Fintech Sales Operations Leader**At Tipalti, we're looking for a highly skilled Fintech Senior Sales Director to join our team. As a key member of our sales organization, you'll play a vital role in shaping and executing our Sales Go-To-Market (GTM) strategy.This is a highly visible role across the organization, and you'll...

  • Executive Assistant

    10 hours ago

    Vancouver, Canada Wayve Full time

    At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status,...

  • Coordinator, Executive Education

    6 months ago

    Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$60,405 to $72,137 annually** - SFU Department Descr: **Beedie School of Business - Executive Education Program** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** Launched in 1999, Executive Education (ExecEd) has over two decades of...

  • Accounting and Finance Lead

    1 month ago

    Vancouver, Canada Align Full time

    p>At Align, we help busy remote leaders find executives more efficiently by removing the wasted time spent with typical legacy exec search. We specialize in matching experienced leaders with innovative, small internet based companies, typically in SaaS businesses,creative agencies and Private Equity/Holdco's. We understand the unique challenges and...

  • Experienced Interior Designer Wanted for Contemporay Office Interiors

    1 week ago

    Vancouver, British Columbia, Canada Contemporary Office Interiors Full time

    About the RoleWe are seeking a highly skilled and experienced interior designer to join our team at Contemporary Office Interiors. This is a full-time position with a competitive salary of $80,000-$120,000 per year, depending on experience.Job DescriptionThis is an exciting opportunity to work with a variety of clients and projects, from commercial offices...

  • Accounting and Tax Manager

    1 week ago

    Vancouver, Canada Earls Head Office Full time

    Are you ready to take the driver's seat in the world of finance, taxation, and compliance? Earls Kitchen + Bar is looking for an Accounting and Tax Manager who thrives on complex tax regulations, audits, and strategic planning. Reporting to the CFO, you’ll oversee compliance with provincial and federal tax laws through robust systems and controls,...

  • Operations Manager

    1 week ago

    Vancouver, British Columbia, Canada Chinatown Post Office Full time

    About the RoleWe are seeking an experienced Operations Manager to join our team at Chinatown Post Office.The successful candidate will be responsible for overseeing the day-to-day operations of our retail store, ensuring seamless customer service and efficient inventory management.This is a permanent opportunity with a salary of $50,000 - $60,000 per year,...

  • Senior Financial Operations Manager

    1 week ago

    Vancouver, British Columbia, Canada Go REcruitment Full time

    About The Briere GroupWe are a Premier Audio, Lighting, Video and Transportation company serving clients throughout North America.Our companies include Briere Production Group, Briere Transportation Ltd, and Briere Transportation USA Inc.Job Title: Senior Financial Operations Manager$120,000 - $150,000 per year (depending on experience)About the Role:We are...

  • Office Manager

    6 months ago

    Vancouver, Canada Warrington PCI Management Full time

    **About Us** **WARRINGTON PCI MANAGEMENT** Warrington PCI Management is the largest 3rd party commercial property manager in BC. The company manages and leases a portfolio in excess of 18 million square feet of office, retail, industrial and residential properties. We strive to create real value for people and places. We aim to elevate the process and...

  • Office Manager

    1 week ago

    Vancouver, Canada QuadReal Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity...

  • Office Manager

    5 months ago

    Vancouver, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are currently searching for an **Office Manager **for our **Vancouver** office. Your responsibilities will include, but not be limited to: - Providing comprehensive administrative support to senior management including scheduling meetings, managing calendars, coordinating travel arrangements, and handling general inquiries. -...

  • Office Manager

    7 months ago

    Vancouver, Canada The Jim Pattison Auto Group Full time

    **Overview**: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We encourage those with...